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Provision of a managed vending solution for Keele University

Keele University

This public procurement record has 1 release in its history.

Award

20 Jul 2026 at 08:09

Award Notice
Summary of the contracting process

Keele University Leisure Centre procured a managed vending service for its facilities in Keele, Newcastle, England. The requirement covers the supply, installation and ongoing maintenance of hot-drinks, cold-drinks and snack vending machines, classified as vending-machine services (CPV 42933000). Machines are provided to the university on a free-of-charge loan basis, with the service operated under a rebate-based commercial model that returns a share of machine sales to the university. The procurement is categorised as a service and was made through the YPO Framework. It is intended to provide a compliant, managed refreshment-vending operation rather than a one-off equipment purchase, so relevant suppliers need to be able to supply equipment and manage its operation and upkeep for the university.

The procurement is complete and was awarded through a selective call-off from a framework agreement. Bids had to be submitted by 10 April 2026 at 12:00. The contract was awarded on 10 April 2026 to Alpine Vending Co Ltd for £14,400 including the published contract value, with a contract period from 14 July 2026 to 13 July 2028. The award is active. Keele University Leisure Centre is the buyer. The arrangement covers the university’s managed vending requirement and uses a rebate-based commercial model linked to machine sales. The opportunity was identified as suitable for small and medium-sized enterprises, and the selected supplier is recorded as an SME. No lots or separate awards are reported.

This award demonstrates that Keele University Leisure Centre buys a complete managed vending service rather than vending machines alone. A credible future competitor would need to provide hot-drinks, cold-drinks and snack machines, install them, maintain them throughout operation and supply them on a free-of-charge loan basis. It would also need a commercial model capable of generating an ongoing rebate for the university from machine sales, while operating through a compliant framework call-off route. The requirement is suitable for SMEs, indicating that a specialist vending operator with practical installation, servicing and replenishment capability can compete without being a large national facilities-management business. Experience managing mixed vending estates in university, leisure or similarly busy public-facing settings would strengthen credibility.

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Notice Information

Notice Title

Provision of a managed vending solution for Keele University

Notice Description

Provision of a managed vending solution for Keele University under the YPO Framework, including the supply, installation and maintenance of hot drinks, cold drinks and snack vending machines on a free-of-charge loan basis. The contract incorporates a rebate-based commercial model, providing the University with ongoing financial returns based on machine sales, whilst ensuring a fully compliant framework procurement route.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-26056a3d-e272-42fb-a062-abff6b1eba6d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/7aa4f127-e181-449c-a152-06f2b81c14cc
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

CPV Codes

42933000 - Vending machines

Notice Value(s)

Tender Value
£14,400 Under £100K
Lots Value
Not specified
Awards Value
£14,400 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
20 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
10 Apr 20266 months ago
Contract Period
14 Jul 2026 - 13 Jul 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Keele University
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE
Postcode
ST5 5BG
Postcode Area
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
Not specified
Local Authority
Newcastle-under-Lyme
Electoral Ward
Keele
Westminster Constituency
Newcastle-under-Lyme

Supplier Information

Number of Suppliers
1
Supplier Name

ALPINE VENDING CO LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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