Tender

Provision of Management Agent : Queen Mary Community Hall

THE ROYAL BOROUGH OF KINGSTON UPON THAMES

This public procurement record has 4 releases in its history.

Tender

22 Nov 2022 at 13:27

Tender Notice
Tender

21 Nov 2022 at 10:43

Tender Notice
Tender

20 Oct 2022 at 14:23

Tender Notice
Tender

13 Oct 2022 at 12:35

Tender Notice
Summary of the contracting process

The Royal Borough of Kingston Council is looking for a Management Agent to oversee the day-to-day operations of Queen Mary Community Hall. The contract is expected to last for five years initially, with the possibility of extension up to a total of seven years. The Management Agent will support the council in delivering an environmentally sustainable borough, focusing on achieving carbon neutrality by 2038. Potential bidders have until 4th November 2022 to submit their clarification requests.

This tender presents an opportunity for businesses experienced in management agent services to contribute to the efficient and safe management of the community hall. Suitable businesses should have expertise in delivering requirements specified in the ITT pack. The contract worth £210,000 GBP follows an open procurement procedure, with the tender period ending on 21st November 2022. The services are expected to commence operationally in December 2022/January 2023.

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Notice Information

Notice Title

Provision of Management Agent : Queen Mary Community Hall

Notice Description

The Royal Borough of Kingston Council (RBK) is seeking a suitably skilled and experienced Management Agent in accordance with the Specification within the ITT pack, to manage the day-to-day running of Queen Mary Hall on a not for profit basis, through the Open Tendering procedure in accordance with the PCR 2015 Regulations. The proposed duration of contract will initially be five years following the completion of refurbishment which is due commence mid September 2022 with practical completion during December 2022. This contract has the ability to extend for a further for twelve months at a time up to a maximum term of 7 years (5+1 year+1 year), subject to the Council's discretion. The outcome is to deliver better utilisation of the community hall and ensure that it is managed safely and efficiently for the benefit of the local community. In addition to supporting the needs of the local community, it is paramount that the Management Agent is highly professional and capable of ensuring services delivered at the Hall are inclusive and in line with the Council's Equality Diversity and Inclusion strategy, also the Council's Engagement Strategy. The Council declared a Climate Emergency during 2019 and is committed to an objective of becoming Carbon Neutral by 2038, therefore as a Council to consider the following: - Energy efficiency in homes and workspaces - Generating and harnessing energy - Sustainable transport and travel - Air quality improvements - Biodiversity and green spaces - Waste management, recycling and the circular economy. Kingston's Climate Action Plan aims to deliver safer streets, warmer homes, new jobs and improved air quality. It is expected that the Management Agent and associated services will support the Council in delivering an environmental and sustainable borough. The scope of this procurement is to appoint a Management Agent with the intention for the services to commence mobilisation of one month from November 2022 to enable the provision of Management Agent associated services to operationally commence from December 2022/January 2023. This procurement opportunity requires potential Providers to have good experience of delivering management agent requirements as set out within the Specification.. The provision of Management Agent will need to be physically present to provide access to the building. Link to E-Tender portal advert: https: There is an opportunity for the potential Bidders to submit their clarification requests to the Council via its E-Tender portal (www.londontenders.org) message site up to 4th November 2022. For further information relating to this tender can be found within the uploaded ITT pack consisting of the following: - ITT instructions and guidance associated documents; - Specification and associated documents including drawings of future site premises - Pricing Schedule. - Conditions of Contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-264c6187-bd97-4712-8afc-5e6530d99d60
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b8a2bb35-048f-41c3-9fc6-d4b0eeab84a2
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

75 - Administration, defence and social security services

98 - Other community, social and personal services

CPV Codes

75100000 - Administration services

75200000 - Provision of services to the community

98340000 - Accommodation and office services

98350000 - Civic-amenity services

Notice Value(s)

Tender Value
£210,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Nov 20223 years ago
Submission Deadline
28 Nov 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Jan 2023 - 3 Jan 2028 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE ROYAL BOROUGH OF KINGSTON UPON THAMES
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KINGSTON UPON THAMES
Postcode
KT1 1EU
Post Town
Kingston upon Thames
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI63 Merton, Kingston upon Thames and Sutton
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Kingston upon Thames
Electoral Ward
Kingston Town
Westminster Constituency
Kingston and Surbiton

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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