Award

UK SBS FM16103 Hard Services Request for Proposal

UK SHARED BUSINESS SERVICES LIMITED

This public procurement record has 2 releases in its history.

Award

23 Mar 2018 at 13:16

Award Notice
Tender

18 Nov 2016 at 20:15

Tender Notice
Summary of the contracting process

The UK Shared Business Services Limited is conducting a procurement process for the "UK SBS FM16103 Hard Services Request for Proposal," aimed at securing General Hard Services maintenance. This contracting opportunity falls within the repair and maintenance services industry and is located in the East of England. The procurement method is open, allowing participation from various bidders. The tender period has concluded, with bids needing to be submitted by 17th October 2016. The contract is set to commence on 1st January 2017 and will last for a duration of two years, potentially extending for an additional year, with a total value estimated at £450,000.

This tender presents an excellent opportunity for businesses specialising in facility management, maintenance services, and those able to meet emergency response requirements, particularly in scientific environments that demand high reliability. Small and medium-sized enterprises (SMEs) are encouraged to participate, as the process accommodates their capabilities. Given the critical nature of the services, businesses capable of providing 24/7 support and compliance with statutory obligations would be particularly well-suited to compete for this contract.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

UK SBS FM16103 Hard Services Request for Proposal

Notice Description

The final date and time for the submission of bids is Monday 17th October 2016 at 11:00 am DO NOT apply directly to the buyer. All tender information MUST be submitted through the CCS eSourcing Portal. Brief Description of the Works The Medical Research Council have a need for General Hard Services maintenance that will be provided under the resultant contract. The General Hard Services Bundle maintenance service shall ensure that all maintainable assets, including software, non-fixed plant and equipment within the various premises (identified from the asset list [see section 3] and supplemented where necessary by an initial site survey), are maintained to the required 'fit for function' performance level, meeting the manufacturer's and installer's recommendations (whilst taking account of any supplementary servicing needs that arise from the as-built environment) and to ensure strict compliance with all statutory/legal and mandatory obligations. Business continuity is imperative as numerous key scientific areas require 24/7 response within 4 hours to FM problems as failures of scientific experiments can put weeks / months of research in jeopardy. The duration of this Contract will be 2 years with the potential to extend for a further 1 year. The estimated start date of the Contract is January 1st 2017 Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the RFx attachments tab within the Emptoris System. This contract will be awarded based on the evaluation criteria set out in the ITQ document. To register on our e-sourcing portal click on https://gpsesourcing.cabinetoffice.gov.uk and follow the link 'Register for CCS eSourcing'. To express your interest in this oppportunity email expressionofinterest@crowncommercial.gov.uk Additional information: DO NOT APPLY DIRECTLY TO BUYER Full details of this opportunity can be found on the e-sourcing portal please follow instructions below. If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link 'Register for CCS eSourcing'. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing expressionofinterest@crowncommercial.gov.uk. Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered Bidder; and the name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The Sourcing documents can then be accessed on the eSourcing Suite at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in the Specification documents within Contracts Finder. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk : Telephone: 0345 010 3503 Training documents to support Bidders utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-287f1b64-adca-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/04a6aca8-1d1b-450b-ae45-b6f86ee1d05d
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£450,000 £100K-£500K
Lots Value
Not specified
Awards Value
£240,599 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
23 Mar 20187 years ago
Submission Deadline
17 Oct 2016Expired
Future Notice Date
Not specified
Award Date
5 Dec 20169 years ago
Contract Period
1 Jan 2017 - 31 Dec 2019 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK SHARED BUSINESS SERVICES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN2 1FF
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Supplier Information

Number of Suppliers
1
Supplier Name

C.F.B. (BOILERS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-287f1b64-adca-11e6-9901-0019b9f3037b-2018-03-23T13:16:21Z",
    "date": "2018-03-23T13:16:21Z",
    "ocid": "ocds-b5fd17-287f1b64-adca-11e6-9901-0019b9f3037b",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "FM16103/01",
        "title": "UK SBS FM16103 Hard Services Request for Proposal",
        "description": "The final date and time for the submission of bids is Monday 17th October 2016 at 11:00 am DO NOT apply directly to the buyer. All tender information MUST be submitted through the CCS eSourcing Portal. Brief Description of the Works The Medical Research Council have a need for General Hard Services maintenance that will be provided under the resultant contract. The General Hard Services Bundle maintenance service shall ensure that all maintainable assets, including software, non-fixed plant and equipment within the various premises (identified from the asset list [see section 3] and supplemented where necessary by an initial site survey), are maintained to the required 'fit for function' performance level, meeting the manufacturer's and installer's recommendations (whilst taking account of any supplementary servicing needs that arise from the as-built environment) and to ensure strict compliance with all statutory/legal and mandatory obligations. Business continuity is imperative as numerous key scientific areas require 24/7 response within 4 hours to FM problems as failures of scientific experiments can put weeks / months of research in jeopardy. The duration of this Contract will be 2 years with the potential to extend for a further 1 year. The estimated start date of the Contract is January 1st 2017 Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the RFx attachments tab within the Emptoris System. This contract will be awarded based on the evaluation criteria set out in the ITQ document. To register on our e-sourcing portal click on https://gpsesourcing.cabinetoffice.gov.uk and follow the link 'Register for CCS eSourcing'. To express your interest in this oppportunity email expressionofinterest@crowncommercial.gov.uk Additional information: DO NOT APPLY DIRECTLY TO BUYER Full details of this opportunity can be found on the e-sourcing portal please follow instructions below. If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link 'Register for CCS eSourcing'. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing expressionofinterest@crowncommercial.gov.uk. Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered Bidder; and the name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The Sourcing documents can then be accessed on the eSourcing Suite at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in the Specification documents within Contracts Finder. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk : Telephone: 0345 010 3503 Training documents to support Bidders utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section.",
        "datePublished": "2016-09-12T10:29:45+01:00",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50000000",
            "description": "Repair and maintenance services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "CB2 0QH"
                    },
                    {
                        "region": "East of England",
                        "countryName": "United Kingdom"
                    },
                    {
                        "postalCode": "CB2 0QH"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 300000,
            "currency": "GBP"
        },
        "value": {
            "amount": 450000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2016-10-17T23:59:59+01:00"
        },
        "contractPeriod": {
            "startDate": "2017-01-01T00:00:00Z",
            "endDate": "2019-12-31T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/b8d08aa9-9a03-4020-b21b-306da5561b90",
                "datePublished": "2016-09-12T10:29:45+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "application/pdf",
                "description": "AW4.1 Term Service Short Contract Terms and Conditions.pdf",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/5a6049d5-d732-4cee-a8ce-6584a28bac1e",
                "format": "application/pdf"
            },
            {
                "id": "3",
                "documentType": "application/pdf",
                "description": "Bidder Logging into Emptoris for the first time.pdf",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/8b81a412-5a4a-4f5b-abf4-82f53b1a1353",
                "format": "application/pdf"
            },
            {
                "id": "4",
                "documentType": "application/pdf",
                "description": "Bidder Training.pdf",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/619481d7-f492-470a-a622-d583e7de67e5",
                "format": "application/pdf"
            },
            {
                "id": "5",
                "documentType": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
                "description": "AW5.2 Pricing Schedule.xlsx",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/fcd0c3d0-6c90-4f12-b2af-1d0e52bdc75f",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "6",
                "documentType": "application/pdf",
                "description": "UK SBS FM16103 Hard Services Request for Proposal RFP 09.09.16.pdf",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/b1d221c5-23f5-421a-8715-6da0b69eb599",
                "format": "application/pdf"
            },
            {
                "id": "7",
                "documentType": "application/pdf",
                "description": "UK SBS FM16103 Hard Services Request for Proposal Questions RFPQ 03.10.16.pdf",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/99021b75-9450-4fdd-aff2-270b5f060ea1",
                "format": "application/pdf"
            },
            {
                "id": "8",
                "documentType": "tenderNotice",
                "description": "Emptoris System",
                "url": "https://gpsesourcing.cabinetoffice.gov.uk/sso/jsp/login.jsp"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/dXGP288m",
            "name": "UK SHARED BUSINESS SERVICES LIMITED",
            "identifier": {
                "legalName": "UK SHARED BUSINESS SERVICES LIMITED",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/dXGP288m"
            },
            "address": {
                "streetAddress": "UK Shared Business Services Limited, North Star House",
                "locality": "Swindon",
                "postalCode": "SN2 1FF",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Nicola Turner",
                "email": "nicola.turner@uksbs.co.uk",
                "telephone": "01793867301"
            },
            "details": {
                "url": "http://www.uksbs.co.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-02846857",
            "name": "C.F.B. (BOILERS) LIMITED",
            "identifier": {
                "legalName": "C.F.B. (BOILERS) LIMITED",
                "scheme": "GB-COH",
                "id": "02846857"
            },
            "address": {
                "streetAddress": "Brunel Road CO15 4LU GB"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/dXGP288m",
        "name": "UK SHARED BUSINESS SERVICES LIMITED"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-287f1b64-adca-11e6-9901-0019b9f3037b-1",
            "status": "active",
            "date": "2016-12-05T00:00:00Z",
            "datePublished": "2018-03-23T13:16:21Z",
            "value": {
                "amount": 240599.35,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-02846857",
                    "name": "C.F.B. (BOILERS) LIMITED"
                }
            ],
            "contractPeriod": {
                "startDate": "2017-01-01T00:00:00Z",
                "endDate": "2019-12-31T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/04a6aca8-1d1b-450b-ae45-b6f86ee1d05d",
                    "datePublished": "2018-03-23T13:16:21Z",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "application/pdf",
                    "description": "AW4.1 Term Service Short Contract Terms and Conditions.pdf",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/418d8a1c-3adb-43fc-a1b0-352d8e3e7f93",
                    "format": "application/pdf"
                },
                {
                    "id": "3",
                    "documentType": "application/pdf",
                    "description": "Bidder Logging into Emptoris for the first time.pdf",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/08b94f4e-f402-4547-9aea-accb49099a95",
                    "format": "application/pdf"
                },
                {
                    "id": "4",
                    "documentType": "application/pdf",
                    "description": "Bidder Training.pdf",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/014a51ba-6de1-4544-a970-330d5393aaed",
                    "format": "application/pdf"
                },
                {
                    "id": "5",
                    "documentType": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
                    "description": "AW5.2 Pricing Schedule.xlsx",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/18af309f-97fb-4c3b-bc7f-261ae3d1d745",
                    "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
                },
                {
                    "id": "6",
                    "documentType": "application/pdf",
                    "description": "UK SBS FM16103 Hard Services Request for Proposal RFP 09.09.16.pdf",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/f8eeaae8-7fd4-483a-9f72-42a984408f50",
                    "format": "application/pdf"
                },
                {
                    "id": "7",
                    "documentType": "application/pdf",
                    "description": "UK SBS FM16103 Hard Services Request for Proposal Questions RFPQ 03.10.16.pdf",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/5b6bc8a8-55de-4a27-983b-7511c44e6b79",
                    "format": "application/pdf"
                },
                {
                    "id": "8",
                    "documentType": "tenderNotice",
                    "description": "Emptoris System",
                    "url": "https://gpsesourcing.cabinetoffice.gov.uk/sso/jsp/login.jsp"
                }
            ]
        }
    ]
}