Award

Virtual Mail Room, Document Scanning and Data Extraction

HM LAND REGISTRY

This public procurement record has 1 release in its history.

Award

29 Sep 2023 at 16:35

Award Notice
Summary of the contracting process

The HM Land Registry has awarded a contract for a Virtual Mail Room, Document Scanning, and Data Extraction project via a selective procurement method. The contract, valued at £8,000,000 GBP, involves providing a central mail room service to receive, sort, and scan documents, with a contract period from September 22, 2023, to May 31, 2027. The buying organization is located in CROYDON, England, and the procurement process was completed on July 10, 2023, opening up opportunities in the mailing services industry.

This contract with HM Land Registry offers growth prospects for businesses in the mailing services, printing, and scanning sectors. Small and medium-sized enterprises (SMEs) would find this tender particularly suitable for competition, given the selectiveness of the procurement method. The project's duration and the large contract value present attractive opportunities for businesses looking to expand their service offerings and establish long-term partnerships with a government agency like the HM Land Registry.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Virtual Mail Room, Document Scanning and Data Extraction

Notice Description

This Virtual Mail Room, Document Scanning and Data Extraction Contract will provide HM Land Registry with a central mail room where items (envelopes, packets or parcels which may contain one or more documents) are received, sorted and the contents are prepped for scanning. Once scanned, documents are needed to be classified and where directed, data extractions are required, following which images and meta-data are submitted to HMLR. Old style deeds, large format plans and cheques/cherished items are also processed. This was procured via a further competition using Crown Commercial Services RM6017 - Postal Goods, Services and Solutions Lot 9 Mail Opening and Digital Scanning Services

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-2a879640-7002-4870-92e1-dc94de0a1230
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5d779b3d-800b-4a1c-af09-7c5e4eadc633
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79571000 - Mailing services

79810000 - Printing services

79820000 - Services related to printing

79999000 - Scanning and invoicing services

Notice Value(s)

Tender Value
£8,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
£8,000,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
29 Sep 20232 years ago
Submission Deadline
10 Jul 2023Expired
Future Notice Date
Not specified
Award Date
21 Sep 20232 years ago
Contract Period
21 Sep 2023 - 31 May 2027 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HM LAND REGISTRY
Contact Name
Mariclare Richards
Contact Email
mariclare.richards@landregistry.gov.uk
Contact Phone
0300 00 64208

Buyer Location

Locality
CROYDON
Postcode
WC2A 3PH
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

RESTORE DIGITAL

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-2a879640-7002-4870-92e1-dc94de0a1230-2023-09-29T17:35:59+01:00",
    "date": "2023-09-29T17:35:59+01:00",
    "ocid": "ocds-b5fd17-2a879640-7002-4870-92e1-dc94de0a1230",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "HMLR700789",
        "title": "Virtual Mail Room, Document Scanning and Data Extraction",
        "description": "This Virtual Mail Room, Document Scanning and Data Extraction Contract will provide HM Land Registry with a central mail room where items (envelopes, packets or parcels which may contain one or more documents) are received, sorted and the contents are prepped for scanning. Once scanned, documents are needed to be classified and where directed, data extractions are required, following which images and meta-data are submitted to HMLR. Old style deeds, large format plans and cheques/cherished items are also processed. This was procured via a further competition using Crown Commercial Services RM6017 - Postal Goods, Services and Solutions Lot 9 Mail Opening and Digital Scanning Services",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79571000",
            "description": "Mailing services"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "79810000",
                "description": "Printing services"
            },
            {
                "scheme": "CPV",
                "id": "79820000",
                "description": "Services related to printing"
            },
            {
                "scheme": "CPV",
                "id": "79999000",
                "description": "Scanning and invoicing services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "CR0 2AQ"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 4500000,
            "currency": "GBP"
        },
        "value": {
            "amount": 8000000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Call-off from a framework agreement",
        "tenderPeriod": {
            "endDate": "2023-07-10T12:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2023-09-22T00:00:00+01:00",
            "endDate": "2027-05-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/BGnZ3MDm",
            "name": "HM Land Registry",
            "identifier": {
                "legalName": "HM Land Registry",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/BGnZ3MDm"
            },
            "address": {
                "streetAddress": "Trafalgar House,1 Bedford Park",
                "locality": "CROYDON",
                "postalCode": "WC2A3PH",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Mariclare Richards",
                "email": "mariclare.richards@landregistry.gov.uk",
                "telephone": "0300 00 64208"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-04624743",
            "name": "RESTORE DIGITAL LIMITED",
            "identifier": {
                "legalName": "RESTORE DIGITAL LIMITED",
                "scheme": "GB-COH",
                "id": "04624743"
            },
            "address": {
                "streetAddress": "E D M House,Village Way BILSTON West Midlands WV14 0UJ GB"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/BGnZ3MDm",
        "name": "HM Land Registry"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-2a879640-7002-4870-92e1-dc94de0a1230-1",
            "status": "active",
            "date": "2023-09-22T00:00:00+01:00",
            "datePublished": "2023-09-29T17:35:59+01:00",
            "value": {
                "amount": 8000000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-04624743",
                    "name": "RESTORE DIGITAL LIMITED"
                }
            ],
            "contractPeriod": {
                "startDate": "2023-09-22T00:00:00+01:00",
                "endDate": "2027-05-31T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/5d779b3d-800b-4a1c-af09-7c5e4eadc633",
                    "datePublished": "2023-09-29T17:35:59+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}