Award

Yardley Primary School ~ Tender for Cleaning Services

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

03 Oct 2018 at 11:28

Award Notice
Tender

26 Feb 2018 at 16:48

Tender Notice
Summary of the contracting process

The Litmus Partnership Ltd is seeking tenders for cleaning services for Yardley Primary School, located in Birmingham, B26 1TD. This procurement is in the Award stage, following a selective tender process that commenced on 1 November 2018. The contract is set to last for an initial period of three years, concluding on 31 October 2021, with a potential two-year extension at the discretion of the governing body. The project, classified under CPV code 90919300 for school cleaning services, has a total budget of £366,021, emphasizing the need for a high-quality, fixed-price cleaning service that adheres to the school’s health and safety standards.

This tender presents a lucrative opportunity for businesses specialising in school cleaning services, particularly those with an operational base in Birmingham or the Midlands. Companies with prior experience working in educational settings will be particularly well-suited to compete. Interested suppliers should demonstrate their capability to deliver comprehensive cleaning solutions, alongside robust management reporting to ensure contract compliance. With clear expectations for performance and a focus on maintaining a clean environment, this contract could significantly enhance the client’s reputation within the community, while providing the winning bidder with a stable long-term engagement.

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Notice Information

Notice Title

Yardley Primary School ~ Tender for Cleaning Services

Notice Description

The successful supplier will be required to provide cleaning services for Yardley Primary School. The school is a 4 form entry primary school in Yardley, Birmingham, B26 1TD, with places for 840 pupils. Up to 120 pupils are admitted each September into the reception classes. The contract will commence on 1.11.2018 for an initial period of 3 years, ending on 31.10.2021, with the opportunity to extend for a further period of 2 years at the discretion of the governing body. This is the first time the market has been tested for the cleaning service. This contract will be fixed price in nature with the successful supplier guaranteeing both the number of input hours to the contract and the quality of cleaning provision. We are seeking a suitably experienced supplier who has current experience of working within the primary or secondary school market place, ideally with a strong operational base within the Birmingham or Midlands area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when required moving forwards into this contract term. The scope of the contract covers all cleaning provision within the school buildings. The successful supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the school senior management team on the contract performance. Any variations to the contract that are requested by the client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. The client's requirement shall be for 190 academic days, 5 inset days and 20 days periodic cleaning per annum. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the Client. The client requires that the tendered amount of hours are worked at all times and the successful Supplier is expected to have a system in place to cover for both planned and unplanned leave. The supplier shall provide a comprehensive cleaning service to the client so as to promote a clean, healthy and safe environment which presents a positive image to all users and visitors. The school must at all times meet health, safety and environmental standards appropriate to the school and its use and the successful supplier must comply with the client's health, safety and environmental policies and procedures. The services must be provided so as not to interrupt the routine of the school. The focus of our requirement is for a high quality cleaning service, fully compliant to the agreed specification at all times. Further information is provided in the SQ Document. Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/yardley_primary_school The closing date for receipt of the Selection Questionnaire is 29.3.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-2bf3834a-08ef-4827-a53f-2706c083303c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/78bd3d95-7761-466a-8e8f-f26328267999
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
Not specified
Awards Value
£366,021 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
3 Oct 20187 years ago
Submission Deadline
29 Mar 2018Expired
Future Notice Date
Not specified
Award Date
8 Jul 20187 years ago
Contract Period
31 Jul 2018 - 31 Jul 2023 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B26 1TD
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
South Yardley
Westminster Constituency
Birmingham Yardley

Supplier Information

Number of Suppliers
1
Supplier Name

PENDERGATE LTD T/S RIDGE CREST CLEANING SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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