Award

Queen Elizabeth's Girls' School - Tender for Cleaning Services

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

19 Sep 2019 at 17:23

Award Notice
Tender

15 Jan 2019 at 12:11

Tender Notice
Summary of the contracting process

The Litmus Partnership Ltd is seeking tenders for cleaning services at Queen Elizabeth's Girls' School, a well-renowned educational institution located in Barnet, England. The contract is scheduled to commence on 1 August 2019 and will last for three years, concluding on 31 July 2022, with a potential two-year extension. The tender period concludes on 15 February 2019 at 12:00. This procurement falls under the services category, specifically classified as "School cleaning services," with a total contract value of £620,000.

This tender represents an excellent opportunity for cleaning service providers looking to scale their operations, particularly those with experience in educational facilities. Businesses that can demonstrate innovative cleaning methods, use of new equipment, and adherence to high industry standards, such as the BICSc, will be especially well-suited to compete. The successful bidder will have the chance to enhance their reputation within the local community while ensuring a clean and conducive environment for the school’s 1,200 students and 150 staff members.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Queen Elizabeth's Girls' School - Tender for Cleaning Services

Notice Description

Queen Elizabeth's Girls' School in Barnet is an 11-18 fully comprehensive state school with approximately 1 200 students and 150 staff. We are proud to consistently be over-subscribed and a school of choice within the local community, with a strong reputation for educating women of the future. Our consistently high examination results place us in the top 1 % of all schools nationally, which is an incredible achievement for a fully comprehensive state school. We continue to build on our strong results year-on-year and we are an emerging centre of excellence for a number of areas of our practice, having gained SSAT and DFE recognition in recent months. The successful supplier will be required to provide cleaning services at Queen Elizabeth's Girls' School. Tender information: The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the school's facilities. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff. The basis and rationale that the client requires the successful supplier to operate to at all times, is being able to provide a school that is fit for purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification. The contract being tendered is for three years in duration from 1.8.2019 until 31.7.2022 with the option to extend upon agreement with the client for a further 2-year period. The contract will be fixed price in nature, with the Supplier invoicing the client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful Supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. Efficient and effective supervision and management of this contract is paramount. Current cleaning arrangements: At present the following staffing structure is in place: - 1 x non-working cleaning supervisor a.m. and p.m. shift 6 hours per day ~ 47.2 weeks + annual leave = 52 weeks per annum, - 1 x Team Leader 2 hours per day p.m. (term time and periodics), - 19 cleaning operatives 9 x a.m. 10 x p.m. (term time and periodics), - 1 x Day Janitor 4 hrs 10:00 a.m-2:00 p.m (term time only), - 1 x Day Janitor 6 hrs 11:30 a.m-5:30 p.m. (term time only). The current contractor is Birkin Cleaning Services. No incumbent members of cleaning staff are members of the LGPS. Further information is provided in the SQ Documentation. Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/queen_elizabeths_girls_school The closing date for receipt of the Selection Questionnaire is 15.2.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-2d2d43be-eadd-4e99-861d-88a793a3834f
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d28666f6-188d-4b3b-9861-c63ea8049e1b
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£620,000 £500K-£1M
Lots Value
Not specified
Awards Value
£681,990 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
19 Sep 20196 years ago
Submission Deadline
15 Feb 2019Expired
Future Notice Date
Not specified
Award Date
7 Jul 20196 years ago
Contract Period
31 Jul 2019 - 31 Jul 2024 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BARNET
Postcode
EN5 5RR
Post Town
Enfield
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI71 Barnet
Delivery Location
Not specified
Local Authority
Barnet
Electoral Ward
Barnet Vale
Westminster Constituency
Chipping Barnet

Supplier Information

Number of Suppliers
1
Supplier Name

D B SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-2d2d43be-eadd-4e99-861d-88a793a3834f-2019-09-19T18:23:56+01:00",
    "date": "2019-09-19T18:23:56+01:00",
    "ocid": "ocds-b5fd17-2d2d43be-eadd-4e99-861d-88a793a3834f",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "2019/S 169-413581",
        "title": "Queen Elizabeth's Girls' School - Tender for Cleaning Services",
        "description": "Queen Elizabeth's Girls' School in Barnet is an 11-18 fully comprehensive state school with approximately 1 200 students and 150 staff. We are proud to consistently be over-subscribed and a school of choice within the local community, with a strong reputation for educating women of the future. Our consistently high examination results place us in the top 1 % of all schools nationally, which is an incredible achievement for a fully comprehensive state school. We continue to build on our strong results year-on-year and we are an emerging centre of excellence for a number of areas of our practice, having gained SSAT and DFE recognition in recent months. The successful supplier will be required to provide cleaning services at Queen Elizabeth's Girls' School. Tender information: The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the school's facilities. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff. The basis and rationale that the client requires the successful supplier to operate to at all times, is being able to provide a school that is fit for purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification. The contract being tendered is for three years in duration from 1.8.2019 until 31.7.2022 with the option to extend upon agreement with the client for a further 2-year period. The contract will be fixed price in nature, with the Supplier invoicing the client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful Supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. Efficient and effective supervision and management of this contract is paramount. Current cleaning arrangements: At present the following staffing structure is in place: - 1 x non-working cleaning supervisor a.m. and p.m. shift 6 hours per day ~ 47.2 weeks + annual leave = 52 weeks per annum, - 1 x Team Leader 2 hours per day p.m. (term time and periodics), - 19 cleaning operatives 9 x a.m. 10 x p.m. (term time and periodics), - 1 x Day Janitor 4 hrs 10:00 a.m-2:00 p.m (term time only), - 1 x Day Janitor 6 hrs 11:30 a.m-5:30 p.m. (term time only). The current contractor is Birkin Cleaning Services. No incumbent members of cleaning staff are members of the LGPS. Further information is provided in the SQ Documentation. Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/queen_elizabeths_girls_school The closing date for receipt of the Selection Questionnaire is 15.2.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.",
        "datePublished": "2019-01-15T12:11:19Z",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "90919300",
            "description": "School cleaning services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "EN5 5RR"
                    },
                    {
                        "postalCode": "EN5 5RR"
                    }
                ]
            }
        ],
        "value": {
            "amount": 620000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2019-02-15T23:59:59Z"
        },
        "contractPeriod": {
            "startDate": "2019-08-01T00:00:00+01:00",
            "endDate": "2022-07-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/93fae302-24f8-4eb1-800e-5da5f8d4a376",
                "datePublished": "2019-01-15T12:11:19Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "biddingDocuments",
                "description": "SQ Documentation ~ Queen Elizabeth's Girls' School",
                "url": "http://www.litmuspartnership.co.uk/project/queen_elizabeths_girls_school"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/yFA4Z4fe",
            "name": "The Litmus Partnership Ltd",
            "identifier": {
                "legalName": "The Litmus Partnership Ltd",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/yFA4Z4fe"
            },
            "address": {
                "streetAddress": "Queen Elizabeth's Girls' School, High Street",
                "locality": "Barnet",
                "postalCode": "EN5 5RR",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "The Litmus Partnership",
                "email": "pqq@litmuspartnership.co.uk"
            },
            "details": {
                "url": "http://www.qegschool.org.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-90375",
            "name": "D B Services",
            "identifier": {
                "legalName": "D B Services"
            },
            "address": {
                "streetAddress": "Croydon United Kingdom"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/yFA4Z4fe",
        "name": "The Litmus Partnership Ltd"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-2d2d43be-eadd-4e99-861d-88a793a3834f-1",
            "status": "active",
            "date": "2019-07-08T00:00:00+01:00",
            "datePublished": "2019-09-19T18:23:56+01:00",
            "value": {
                "amount": 681990,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-90375",
                    "name": "D B Services"
                }
            ],
            "contractPeriod": {
                "startDate": "2019-08-01T00:00:00+01:00",
                "endDate": "2024-07-31T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/d28666f6-188d-4b3b-9861-c63ea8049e1b",
                    "datePublished": "2019-09-19T18:23:56+01:00",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "biddingDocuments",
                    "description": "SQ Documentation ~ Queen Elizabeth's Girls' School",
                    "url": "http://www.litmuspartnership.co.uk/project/queen_elizabeths_girls_school"
                }
            ]
        }
    ]
}