Award

Travel Mangement Services

DURHAM UNIVERSITY

This public procurement record has 2 releases in its history.

Award

25 Aug 2017 at 10:03

Award Notice
Tender

07 Feb 2017 at 10:54

Tender Notice
Summary of the contracting process

The procurement process involves Durham University seeking a single supplier for Travel Management Services, with a significant budget of £13.7 million. The contract will span from 1 July 2017 to 30 June 2021, and is classified under the CPV code for travel management services. The procurement method utilised is an open procedure, with the tender period closing on 15 March 2017. The services required must encompass a variety of support options, including booking systems, travel management, and emergency support, all to cater to the university staff and students located in Durham, England.

This tender presents an excellent opportunity for businesses specialising in travel management and related services to establish a partnership with Durham University. Companies capable of providing comprehensive travel solutions that meet exigent criteria, such as 24-hour support and an integrated online booking tool, would be well-suited for this contract. Small and medium-sized enterprises (SMEs) with expertise in delivering tailored, high-quality travel services are encouraged to consider participation, as the contract aims to enhance its operational capabilities while demonstrating value-added service for its diverse clientele.

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Notice Information

Notice Title

Travel Mangement Services

Notice Description

The University of Durham is looking at setting up a contract with a single supplier for the provision of Travel Management Services across the University. The University is seeking to appoint a Travel Management Company who can provide high levels of support but can also consistency demonstrate a value added service. The supplier must provide a comprehensive travel service for staff and students of the University. The contract will require a wide variety of services, including, but not limited to: * A fully serviced 'one stop shop' solution for the online searching, booking and management of University related business travel services via an on-line self booking tool; * Off-line booking routes; * The services are to include, but not limited to: o Rail o Air (both domestic and International) o Ferry o UK and foreign Hotels reservations o Meeting and Conference Services o Airport Parking o Visa and passport services. * A management fee approach as opposed to transactions/booking fees; * Advice and guidance on hotels and venues; * Provision of international vehicle hire; * Health risks and requirements; * Travellers cheques & currency exchange; * Provision of group travel bookings and advice; * Assistance to travellers; * 24 hour / emergency services support. These requirements are constant and are required all year round, however, the University cannot guarantee a level of work. Within this tender, there are a number of appropriateness of solution exclusion criteria, where should you not meet these, your proposal will be deemed to be non compliant and your proposal will not be evaluated. These include: An on-line self booking tool for users to book all aspects of travel and accommodation within one system; The on-line self booking tool to have an in-built approval process; Provide a 24 hour emergency service for all travellers; The ability to track travellers whereabouts worldwide; To produce reports to show CO2 figures for scope 3 emissions in order for the University to report on our carbon footprint; A management fee structure as oppose to transaction fees. It is advised to review these before starting to complete the tender document. To express an interest, please click on the link below: http://events.transaxions.com/service.aspx?event=6758 Additional information: Please follow the link below to express an interest in this tender. http://events.transaxions.com/service.aspx?event=6758

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-2d9fe101-4bf2-457a-9d2b-035c2d2e2c8c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/789b5962-2e45-4f3d-948a-8fb2adde8b23
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

63516000 - Travel management services

Notice Value(s)

Tender Value
£13,700,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Aug 20178 years ago
Submission Deadline
15 Mar 2017Expired
Future Notice Date
Not specified
Award Date
15 Aug 20178 years ago
Contract Period
31 Aug 2017 - 31 Aug 2021 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DURHAM UNIVERSITY
Contact Name
Chris Slade
Contact Email
christopher.slade@durham.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
DURHAM
Postcode
DH1 3LE
Post Town
Durham
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC41 Durham
Delivery Location
Not specified
Local Authority
County Durham
Electoral Ward
Durham South
Westminster Constituency
City of Durham

Supplier Information

Number of Suppliers
1
Supplier Name

DAWSON & SANDERSON

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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