Tender

The Provision of Bulk Printing Parking Services

LONDON BOROUGH OF REDBRIDGE

This public procurement record has 1 release in its history.

Tender

18 Nov 2016 at 20:17

Tender Notice
Summary of the contracting process

The London Borough of Redbridge is seeking tenders for the provision of bulk printing parking services, a process designed to support its Parking Enforcement Service, which issues over 100,000 penalty charge notices annually. The tender, identified as CF1V3-20160108-00000508, is currently in the tender stage with submissions due by 27th January 2016. The contract will commence on 1st April 2016 and run until 31st March 2017, with the possibility of a one-year extension. The successful bidder will be required to design, print, and mail statutory documents using the Authority's Civica CE Parking System within the London Borough of Redbridge. This service falls under the mailing-list compilation and mailing services industry category, with a total contract value estimated at £65,000.

This opportunity provides a favourable avenue for businesses in the printing and mailing service sector, especially those that possess a proven track record in high-volume document production and distribution. Companies that can demonstrate compatibility with the Civica CE Parking System and relevant experience in managing sensitive data will be particularly well-suited to compete for this contract. As the Authority emphasises punctuality in tender submissions, businesses should ensure they are well-prepared to meet deadlines and adhere to the specified requirements to enhance their chances of success.

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Notice Information

Notice Title

The Provision of Bulk Printing Parking Services

Notice Description

The Council of the London Borough of Redbridge (?the Authority?) invites Tenders from suitably qualified and experienced organisations for the Contract for the Provision of Bulk Printing Parking Services in the London Borough of Redbridge (?the Contract?). The Contract will commence on 1st April 2016 and, subject to satisfactory performance, shall continue up to and including 31st March 2017 (the ?Contract Period?). At the sole discretion of the Authority the Contract Period may be extended in such period or periods as the Authority deems appropriate up to a maximum of one (1) year, providing a possible total Contract Period to midnight on 31st March 2018. The Authority?s Parking Enforcement Service issues in excess of one hundred thousand (100,000) penalty charge notices each year. This process requires the timely printing and production of a range of statutory documents and letters. The Contract requires the appointed contractor to design, print, personalise, fold, insert and mail the statutory documents using data created by the Authority?s Civica CE Parking System in accordance with the Authority?s requirements as detailed more fully in the Specification. The Contract shall also require the appointed contractor to use a system that is compatible with the Civica CE Parking System. Additional information: Instructions for Submission of a Tender CONTRACT FOR THE PROVISION OF BULK PRINTING PARKING SERVICES IN THE LONDON BOROUGH OF REDBRIDGE FOR THE PERIOD 1ST APRIL 2016 TO 31ST MARCH 2017 Before registering an interest in the Contract you must download and read the Supplier Guide that is available by following this London Tenders link. https://www.londontenders.org/procontract/help.nsf/frm_banner_help?openform It is important that you familiarise yourself with the layout of the system, what is required of you to submit your Tender and how you upload any documentation. You must allow sufficient time to submit your Tender as any Tender that is received past the deadline quoted below and in the Tender document, even if the submission process was commenced within the allotted time, will be rejected and will not be evaluated. You must only upload the documentation that has been requested in the Tender. Promotional or any other material is not required by the Authority and could unnecessarily delay the uploading of your Tender. The Authority strongly advises that a sufficient number of staff familiarise themselves with the Tender submission process to ensure that availability issues do not jeopardise the submission of the Tender and that someone is available to submit the Tender within the required time. You are also advised that documents submitted as part of the Tender cannot be accessed by the Authority before the deadline for submission of the Tender has passed. Furthermore, once documents are submitted you are able to amend or replace the documents continually up until the submission deadline. Consequently, the Authority strongly suggests that you submit your documents to the system as soon as possible and do not delay uploading the documents until shortly before the Tender submission deadline. Please note that if during the Tender period an amendment is made by the Authority to any of the Contract Documents you are required to open and view the amendment even if you consider that the amendment will not impact on your Tender. In the absence of this the ?Response Wizard? will be ?greyed out? and you will not be able to submit your Tender. Please note that the office dealing with technical queries will close at 16:00 Hours (4:00pm) on the day that Tenders are to be submitted. Also the office has a limited number of people available to respond to calls. As such, if a large number of calls seeking advice in respect of the system received at the last moment, some calls may remain unanswered or indeed the query may not be resolved. Irrespective of any technical problems you may encounter with the system, under no circumstances should you attempt to e-mail your Tender to either the Redbridge E Tendering link or to any officer of the Authority. These staff are unable to enter your Tender onto the system and in sending the e-mail you will identify your organisation prior to the received Tender being verified and opened and, therefore, the Authority will have no choice than to disqualify your Tender. Although the Authority will seek to provide support and assistance to you in your use of the system, under no circumstances will the Authority accept responsibility for your access and usage of the London Tenders portal or your inability to upload and submit your Tender within the required time. Please download the full set of Contract Documents, shown as attachments, as these will be needed to complete your Tender. The Contract Documents comprise of: ? Conditions of Contract (Volume A); ? Specification ( Volume B); and ? Tender Documents (Volume C) (incorporating the Undertaking, Form of Tender, Certificate Relating to Bona Fide Tender, Confidential Information Declaration, Evaluation Criteria, Method Statements, Schedule of Rates and Minimum Standards Questionnaire). The Authority will provide the confidential data via a secure method (to be established in consultation with the appointed provider) for postal distribution nationwide.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-2fb3cce5-adc9-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/e456b7d9-0e8e-4a06-8590-ee6bb076b7c1
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79570000 - Mailing-list compilation and mailing services

79824000 - Printing and distribution services

Notice Value(s)

Tender Value
£65,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Nov 20169 years ago
Submission Deadline
27 Jan 2016Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2016 - 31 Mar 2017 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON BOROUGH OF REDBRIDGE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ILFORD
Postcode
IG1 1NN
Post Town
Ilford
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI5 Outer London - East and North East
Small Region (ITL 3)
TLI53 Redbridge and Waltham Forest
Delivery Location
TLI London
Local Authority
Redbridge
Electoral Ward
Ilford Town
Westminster Constituency
Ilford South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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