Award

HPFT, HCT - Hard Facilities Management

HERTFORDSHIRE NHS PROCUREMENT

This public procurement record has 3 releases in its history.

Award

17 Feb 2021 at 15:56

Award Notice
TenderAmendment

06 Feb 2020 at 15:56

Tender Notice
Tender

03 Feb 2020 at 11:36

Tender Notice
Summary of the contracting process

The Hertfordshire Partnership University NHS Foundation Trust (HPFT) and Hertfordshire Community NHS Trust (HCT) are engaging in a selective procurement process to secure hard facilities management services for a complex, multi-site portfolio. The contract, which has a total value of £20 million, was awarded on 4th February 2021, with a commencement date set for 1st April 2021, and will run until 31st March 2026. This procurement primarily falls within the healthcare sector and is located in the East of England, with a tender period that concluded on 7th August 2020.

This tender presents an excellent opportunity for businesses specialising in facilities management, particularly those offering services in planned and reactive maintenance, statutory compliance, grounds maintenance, and utilities management. Given the emphasis on delivering tailored, high-quality service within a healthcare environment, both small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organisations would benefit from participating in this competitive process, especially those that are experienced in managing diverse property portfolios across multiple stakeholders.

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Notice Information

Notice Title

HPFT, HCT - Hard Facilities Management

Notice Description

The Hertfordshire Partnership University NHS Foundation Trust (HPFT) and Hertfordshire Community NHS Trust (HCT) (the "Authorities") joined together in a collaborative procurement, to procure their hard FM services, to a mixed multi-site, multi stakeholder portfolio. The Authorities have a mix of inpatient, outpatient and administration areas making up their core service. The preferred bidder has (subject to certain Trust specific variances) been awarded two identical hard FM service contracts, one with HPFT and the other with HCT. Both contracts have a contract commencement date of 1st April 2021. The hard FM service provision is made up of the following sub-services: 1. Planned maintenance to mechanical, electrical and fabric assets; 2. Reactive maintenance to mechanical, electrical and fabric assets; 3. Statutory compliance; 4. Grounds maintenance; 5. Energy and utilities management; and 6. Helpdesk / CAFM system. The objectives of the procurement are as follows: 1. The provision of hard FM services which are supportive of, and enhance the diverse core services associated with the Authorities' property portfolios; 2. Provision of a quality hard FM service which represents value for money without compromising on quality and service delivery; 3. A transparent service provision in terms of both task delivery and cost; 4. The provision of continuity of service, processes, systems and procedures across all properties; 5. A consistent service delivery across the Authorities' diverse property portfolios; 6. A partnership approach with a hard FM service provider that delivers on service, and understands the explicit and implicit needs and values of the Authorities; 7. A collaborative approach to hard FM service delivery which interfaces with the Authorities' other FM service providers; 8. A service provider and supply chain members that can effectively manage multi-site stakeholder expectations; and 9. The provision of a flexible service delivery model, that considers the potential change in property footprint scheduled throughout the duration of the contracts. The Authorities sought a Service Provider that is able to deliver the above objectives within a healthcare environment, embracing and working in partnership with both Trusts and their clients, so future aspirations can be exceeded. Furthermore, the Authorities sought a Service Provider which appreciates that expectations and priorities of the hard FM services are unique to each type of property, and thus is expected to adopt an approach that is property specific, proactive and responsive. The Authorities procured additional facilities management services (Soft Facilities Management and Catering) under separate tender processes.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-2fe914dc-9920-434c-bd47-d0a8a202a9da
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/3c2831ed-1090-415c-8dc1-8021603617f3
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
£20,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
£20,000,000 £10M-£100M
Contracts Value
Not specified

Notice Dates

Publication Date
17 Feb 20215 years ago
Submission Deadline
7 Aug 2020Expired
Future Notice Date
Not specified
Award Date
4 Feb 20215 years ago
Contract Period
31 Mar 2021 - 31 Mar 2026 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HERTFORDSHIRE NHS PROCUREMENT
Contact Name
Alex Trollope
Contact Email
alex.trollope@nhs.net
Contact Phone
01707 356155

Buyer Location

Locality
WELWYN GARDEN CITY
Postcode
AL8 6NS
Post Town
St Albans
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH26 North and East Hertfordshire
Delivery Location
Not specified
Local Authority
Welwyn Hatfield
Electoral Ward
Handside
Westminster Constituency
Welwyn Hatfield

Supplier Information

Number of Suppliers
1
Supplier Name

IMTECH INVIRON

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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