Planning

Soft Market Testing - WNC Property Asset Management System (PAMS)

WEST NORTHAMPTONSHIRE COUNCIL

This public procurement record has 2 releases in its history.

Planning

11 Aug 2022 at 07:54

Planned Procurement Notice
Planning

08 Aug 2022 at 12:14

Planned Procurement Notice
Summary of the contracting process

The West Northamptonshire Council is currently in the planning stage of a tender process for the procurement of a Property Asset Management System (PAMS). The tender, titled "Soft Market Testing - WNC Property Asset Management System (PAMS)", aims to acquire a centralised system to manage property assets efficiently, support Carbon Neutral goals by 2030, and meet upcoming energy efficiency standards for landlords. The engagement end date for interested parties is set for 22nd August 2022, with requirements detailed in the planning documents.

This procurement opportunity presents a chance for businesses in the database and operating software package industry, particularly those offering Property Asset Management solutions, to engage with the West Northamptonshire Council. Small and medium-sized enterprises (SMEs) may find this tender suitable for participation. Interested businesses are advised to review the planning documentation, submit any required questionnaires, and engage with the Council's designated contact for further information on the tender process.

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Notice Information

Notice Title

Soft Market Testing - WNC Property Asset Management System (PAMS)

Notice Description

A single, easily configurable centralised Property Asset Management system which can interface to Unit 4 ERP and other specified applications to record all activity across WNC properties including leasing, maintenance and costs for Estates, Facilities Management and Construction projects. A system that will provide the functionality to support the Councils commitment to becoming Carbon Neutral by 2030 and in meeting the updated requirements that will be imposed on Landlords under the MEES (Minimum Energy Efficiency Standards) relating to existing leases, that will come into force in April 2023. A system that allows both contractors and customers to easily access information, raise re-active requests and update and store required documentation for any planned maintenance activity. We are looking for a solution that will meet the requirements set out in Appendix A, along with other considerations around: * Migration from the existing database. * Integration with external data sources. Please read this document and if you feel that your organisation is able to contribute to this exercise, please complete the questionnaire at the end of this document and return, via email to daryl.read@westnorthants.gov.uk by 22nd August 2022. Any questions please also direct them to the above named. Following receipt of the questionnaires, a minimum of 3 respondents will be invited to attend separate workshop sessions to present and discuss their responses, this will be based purely around the responses below and will provide no advantage on the decision process going forward. With regards to the SMT, the Appendix A is more of a heads up prior to coming out to full tender, what WNC are keen to understand is, are there any suppliers out there that can meet these requirements and therefore, we would not expect you to answer each question on Appendix A, it is purely an overview but what is important is from some of those 'must have' requirements is that within the SMT document there are a series of questions that do need answering and from that we can ascertain whether you come in to explain further. If you are able to provide a rough indicative cost for something typically along these lines is would be even better. But please be clear that this exercise will not have any effect on us coming out to the market or any future decisions (although using a national Framework may do), at the tender stage this document would have been refined and at that stage there will be an opportunity to answer these questions under tender conditions and they will be evaluated and this will include formal opportunities to demo a system in line with the tender submission. This is purely early scoping, so Appendix A review and then answer questions on the SMT document only

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-300efc94-d2a2-4602-be52-97ed43b1884b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/8c772211-417d-4194-8b85-c8475d60b21f
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48600000 - Database and operating software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Aug 20223 years ago
Submission Deadline
Not specified
Future Notice Date
22 Aug 2022Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST NORTHAMPTONSHIRE COUNCIL
Contact Name
Daryl Read
Contact Email
daryl.read@westnorthants.gov.uk
Contact Phone
07584 615052

Buyer Location

Locality
NORTHAMPTON
Postcode
NN1 1ED
Post Town
Northampton
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF24 West Northamptonshire
Delivery Location
Not specified
Local Authority
West Northamptonshire
Electoral Ward
Castle
Westminster Constituency
Northampton North

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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