Planning

Light Plant and Tools, Servicing, Maintenance & HP

DEFRA NETWORK ETENDERING PORTAL

This public procurement record has 1 release in its history.

Planning

03 Dec 2020 at 10:26

Market Engagement Notice
Summary of the contracting process

The Environment Agency is initiating a tender process for the contract titled "Light Plant and Tools, Servicing, Maintenance & HP". This contract falls under the industry category of electrical machinery and maintenance services, with a focus on the regular servicing and maintenance of light plant and tools essential for compliance with health and safety regulations. The procurement is currently at the planning stage, and stakeholders interested in engaging should respond before the engagement deadline on 31st December 2020. The contract is expected to span four years, with an initial term of two years and an option to extend for an additional two years.

This procurement opportunity presents significant potential for businesses specialising in maintenance services, particularly those with capabilities in servicing electrical machinery and equipment. Small and medium enterprises (SMEs) would find this opportunity well-suited to their offerings, especially those experienced in managing equipment inventories and ensuring compliance with safety regulations. Companies with fixed pricing models for service costs, parts, and labour would be particularly competitive in this tender, which aims to secure a single national supplier for an ongoing maintenance and servicing need.

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Notice Information

Notice Title

Light Plant and Tools, Servicing, Maintenance & HP

Notice Description

This project relates to the annual maintenance of Light Plant and Tools that are owned by the Environment Agency (EA) and the Hire and Purchase (HP) of Light Plant and Tools by the Field Operational teams. The EA owns a vast number of light plant and tools. These items need to be serviced in accordance with manufacturer recommendations. As a minimum this must be annually but if there is heavy usage this may be required more frequently. Principally the list of EA maintained items, and maintained equipment is defined as; "individual field member teams can "comfortably lift the plant or tool". The use of the agreement is mandatory, due to Health & Safety implications, and compliance with the Provision and Use of Work Equipment Regulations 1998 (PUWER) It is also important to ensure that the Field Operation teams have an accurate inventory of Light Plant and Tools at their disposal which enables the teams to understand the quantity, age, value and dispersal of the EA light plant & tool holding at any time. We are seeking to appoint a single national supplier for an initial 2 year contract, with the option to extend for a further 2 years (1+1) making a 4 year contract in total. This is a must have national BAU maintenance and servicing contract to ensure that the equipment owned by the Environment Agency is serviced and maintained regularly to maintain H&S compliance and adherence to the PUWER regulations. The contract opportunity includes the HP of small tool & plant and the maintenance of small tool and plant owned by the Environment Agency, and the monitoring and updating of the agency's inventory database of light plant and tools. The Proposed charging mechanisms for this contract will be Fixed price based on Service Cost, Parts Cost and Labour for repair of equipment. And HP schedule of rates. This contract will replace the current contract which is due to expire on the 30/06/2021. The new contract will commence from the 01/07/2021.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-301b3908-0797-4d4c-a102-61ed5fde69c3
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ff640e49-c85d-434e-abb5-2f1027a51d72
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

50 - Repair and maintenance services

CPV Codes

31000000 - Electrical machinery, apparatus, equipment and consumables; lighting

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Dec 20205 years ago
Submission Deadline
Not specified
Future Notice Date
31 Dec 2020Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DEFRA NETWORK ETENDERING PORTAL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
READING
Postcode
RG1 8DQ
Post Town
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ16 Berkshire West
Delivery Location
Not specified
Local Authority
Reading
Electoral Ward
Thames
Westminster Constituency
Reading Central

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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