Tender

Thetford Town Council Site Maintenance Contract

THETFORD TOWN COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

21 Nov 2019 at 14:48

Tender Notice
Tender

30 Oct 2019 at 18:14

Tender Notice
Summary of the contracting process

Thetford Town Council is currently in the tender stage for the "Thetford Town Council Site Maintenance Contract," aimed at securing grounds maintenance services including grass cutting and litter picking, scheduled for 1 April 2020 to 31 March 2025. The total contract value is £30,000, with submissions due by 13 December 2019. Interested parties are required to submit detailed quotations, including annual costs for each contract year and various compliance documents. The contract will be managed monthly based on invoiced work, and any additional tasks will require separate orders. The tender is classified under landscape gardening services with delivery required in Thetford, Norfolk, postal code IP24 2PH.

This contract presents an excellent opportunity for small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) specialising in landscape gardening and maintenance services. Providers with expertise in grounds maintenance, environmental management, and those equipped with public liability insurance and robust health and safety policies would be particularly well-suited to compete for this contract. Engaging in this procurement opportunity could significantly enhance the winning contractor's portfolio and contribute to sustained business growth in the local area.

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Notice Information

Notice Title

Thetford Town Council Site Maintenance Contract

Notice Description

Thetford Town Council is seeking tenders for the grounds maintenance including grass cutting, litter picking, watering of floral displays for the period of 1 April 2020 - 31 March 2025. TTC/19/004 Overall Requirement This is a five year contract with a reserved annual break clause by Thetford Town Council (to be the subject of an annual satisfactory performance review of the contractor). Quotation Requirements: * Written quotation (Annual Cost per year - Years 1 to 5 showing inflationary increases if desired) i.e. Year 1 - PSxx.xx Year 2 - PSxx.xx Year 3 - PSxx.xx Year 4 - PSxx.xx Year 5 - PSxx.xx * Copy of public liability insurance * Copy of company Health and Safety Policy * Sample Method Statements * Sample Risk Assessments * The council has an expectation that contractors will include a copy of their environmental strategy/policy which explains how your company takes care of the environment. It may include recycling, energy use, and ways of improving biodiversity. Failure to supply any of the above will result in the Tender being rejected. Contact name and number: Tina Cunnell, Town Clerk, (01842) 754247. Quotations to be received by Friday the 13th of December 2019 the winning contractor will be contacted by Friday the 7th of February 2020. The contract will be paid monthly (on invoice). The regular annual cost divided monthly over the period April - March (inclusive). Any additional works commissioned during the month should have a separate order number and be itemised and invoiced separately. Sealed inner envelopes to be clearly marked 'Tender - Grounds Maintenance, For the Attention of the Town Clerk, Thetford Town Council. Postal Address: The Carnegie, Cage Lane, Thetford, Norfolk, IP24 2DS. Tel: 01842 754247. Details of the winning contract will be published IAW Local Government Transparency Code 2014. Tina Cunnell Thetford Town Clerk General Notes for Contractors: 1. Please itemise the quotation per section using the attached tables. 2. Please note that where there is grass cutting it is expected that the area is litter picked before mowing. 3. Where hedge cutting and leaf clearance activities take place the arisings should be cleared to a designated area on site.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-302e4293-262b-4fe1-ac3e-7a62eaf5fed5
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/414ca03e-81f5-4a9b-9b6e-7dfbb1c1a4b3
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

71421000 - Landscape gardening services

77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services

Notice Value(s)

Tender Value
£30,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Nov 20196 years ago
Submission Deadline
13 Dec 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2020 - 31 Mar 2025 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THETFORD TOWN COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
THETFORD
Postcode
IP24 2DS
Post Town
Ipswich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH5 Norfolk
Small Region (ITL 3)
TLH53 Breckland and South Norfolk
Delivery Location
Not specified
Local Authority
Breckland
Electoral Ward
Thetford Castle
Westminster Constituency
South West Norfolk

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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