Planning

Soft Market Testing: Student Information Systems

UNIVERSITY OF SOUTHAMPTON

This public procurement record has 1 release in its history.

Planning

23 Nov 2021 at 11:46

Planned Procurement Notice
Summary of the contracting process

The University of Southampton is currently in the planning stage of a tender titled "Soft Market Testing: Student Information Systems," which aims to explore various options for enhancing its Student Information System (SIS). This initiative falls under the software package and information systems industry category and is located in Southampton, England. Interested parties are invited to engage with the university's tender process by submitting completed questionnaires and requests to attend a Soft Market Testing event by 12:00 (Noon) on 5th January 2022. The indicative value of the potential project is approximately £15,000,000.

This tender presents significant opportunities for businesses specialised in software development, managed cloud services, and SaaS solutions, particularly for SMEs and VCSEs. Companies that can demonstrate their technology's capability to enhance student information systems are encouraged to participate. Engaging in this process not only allows businesses to showcase their offerings but also to provide valuable insights that could influence future procurement strategies, thereby fostering collaboration and growth within the educational technology sector.

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Notice Information

Notice Title

Soft Market Testing: Student Information Systems

Notice Description

The University of Southampton is currently exploring a range of options to enhance the current and future state of its Student Information System (SIS). The current system acts as the primary source and hub of student information. Whilst the system has proven to be resilient and robust, it has over time been significantly modified to meet the stakeholder and compliance needs, as a consequence the bespoke technical developments no longer enable the delivery of transformation at the speed, agility and user experience Southampton University stakeholders expect. This project aims to assess what software and delivery models are available in the market to assist in building a long term strategy for the SIS. The University is keen to explore on-prem, managed cloud and SaaS solutions to enable a complete view of what is available. An indicative value of this project is in the region of PS15,000,000 The University is keen to explore all options that may be available in the marketplace and interested parties are invited to complete and return a questionnaire and attend a Soft Market Testing event to demonstrate their systems. The deadline for the receipt of completed questionnaires and requests to attend a Soft Market Testing event is 12:00 (Noon) 5th January 2022. Information received as part of this soft market testing exercise shall be used to help shape the University's final strategy and scope of any resulting procurement process. Please Note: The University is conducting this soft market testing exercise to allow interested parties, with appropriate experience, to outline their views and provide impartial information to the University with no commitment to themselves or the University. This is not a call for competition at this stage. Additional information: The University is utilising an electronic tendering tool (In-Tend: https://in-tendhost.co.uk/ universityofsouthampton) to manage this soft market testing exercise and to communicate with participating organisations. All documentation in relation to this soft market testing exercise can be downloaded from In-Tend. Participating organisations are advised that there will be no hard copy documents issued to organisations and all communications with the University including the submission of Soft Market Testing event request form will be conducted via In-Tend. Regular monitoring of In-Tend is the responsibility of the participating organisation. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the soft market testing documentation. Once you have logged in: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your company against the project and access all documentation by clicking 'Express Interest'. Further instructions for the submission of soft market event forms are below. To submit your return, please follow the instructions below: 1. Log In 2. Click 'Tenders' 3. Locate the relevant project 4. View Details 5. Click on the tab relating to the relevant project stage (e.g. 'Soft Market Testing') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the "My Tender Return" panel. The system will only permit your organisation to make one return. 8. Click the red "Submit Return" button. Please note that, to preserve the integrity of the soft market testing exercise, all queries must made be via the correspondence function within In-Tend. The deadline for the return of completed Questionnaires and Soft Market Testing request form is 12:00 (Noon) 5th January 2022. This Prior information Notice is issued solely for the purpose of conducting pre-procurement market engagement and does not constitute any commitment to undertake any procurement in the future. Interested parties will not be prejudiced by any response or failure to respond to the PIN event and a response to this PIN does not guarantee any invitation to participate in this event or any future procurement. This PIN does not constitute a call for competition to procure any services, supplies or works mentioned in this PIN and the University will not accept any proposals offered in response to this PIN. The University of Southampton is not liable for any costs, fees, or expenses incurred by any party in replying to the PIN or attending any briefing day (if applicable). Any procurement of any services, supplies or works by the University of Southampton will be carried out strictly in accordance with the provisions of the Public Contracts Regulations 2015.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-31cacd9d-d09c-43e1-be83-e7a374ee8764
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/62167f6b-cbea-4c9e-b77f-c666618c3282
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Nov 20214 years ago
Submission Deadline
Not specified
Future Notice Date
5 Jan 2022Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SOUTHAMPTON
Contact Name
Emma Raddon
Contact Email
e.raddon@soton.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO17 1BJ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
Not specified
Local Authority
Southampton
Electoral Ward
Portswood
Westminster Constituency
Southampton Test

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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