Tender

Horsham District Council - Residential Management

HORSHAM DISTRICT COUNCIL

This public procurement record has 1 release in its history.

Tender

08 Sep 2022 at 16:34

Tender Notice
Summary of the contracting process

The Horsham District Council has issued a tender for residential block management services for properties located at The Forum, Horsham & Lintot Square, Southwater, West Sussex. The contract will cover various services such as inspections regime, tenant liaison, service charge management, and long-term maintenance planning. The procurement stage is currently open, with the tender period ending on October 18, 2022. The contract is set to commence on 1st January 2023 for a 5-year period, extendable up to 2029.

This tender opportunity presents a chance for businesses specializing in residential property services to compete for a long-term management contract with Horsham District Council. Small and medium-sized enterprises (SMEs) would be well-suited to bid for this opportunity. Companies with experience in hands-on residential property management, financial and arrears management, legal and technical knowledge, and good tenant relations are encouraged to participate in this open procurement process.

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Notice Information

Notice Title

Horsham District Council - Residential Management

Notice Description

Horsham District Council is seeking tenders for the residential block management of two properties located at The Forum, Horsham & Lintot Square, Southwater, West Sussex. The Council holds a freehold interest in both properties. There is a total of 150 flats consisting of 1, 2 and 3 bedrooms with an ownership mixture of leaseholder occupied and rented, along with a bulk letting to a social housing provider. A local management presence is desirable. Managers should be hands on and communicate regularly with leaseholders, in person, at least once a month. The proposed contract will cover a general residential property management service including: o Inspections regime o Tenant liaison o Organisation of service contracts and response maintenance o Service Charge management o Coordination of a long-term maintenance plan and reserve fund o Legal knowledge to process sales and assignments o Technical knowledge for building reviews o Good financial and arrears management o Current knowledge of legislative compliance requirements The Commencement Date for the delivery of the services is scheduled to be on 1st January 2023 at 00:00 hours. The Contract will be awarded for a period of 5 years until 31st December 2027 with an option to extend for a further 2 year period until 31st December 2029 subject to performance and the absolute discretion of the Council. Additional information: The Council's full requirements and details of how to tender for this opportunity are available by clicking the Express Interest button. How to obtain the Tender Documents Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/sesharedservices/aspx/Tenders/Current. The Tender documents can be accessed when logged into In-Tend by selecting 'View Details' on the relevant tender advert and clicking the 'Express Interest' tab. Once in the tender there are five tabs, namely 'Tender', 'ITT - documents', 'Correspondence', 'Clarifications' and 'History'. Select the 2nd tab (ITT - documents) where you will find useful information under 'Tender Details'. Continue to scroll down to the heading 'Tender Documents Received' where you will be able to view / download the documents. Please download all the documents and read very carefully. Opting In and Opting Out Please note you are required to 'Opt In' before you can access the 'My tender Return' to start populating your response. The 'Opt Out' functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to 'Opt In' at any time during the tender process if you initially decided to 'Opt Out'. Further Guidance In addition, guidance on how to participate in a tender, download and upload documents / returns and if required, register your company (free of charge) can be found on the In-tend site under the 'Help' or 'Information for Suppliers' buttons. Receiving Notification Emails To ensure you receive email alerts and notifications from our system, please add the email domain '@in-tendorganiser.co.uk' to your Safe Senders list. Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-324390cd-e2a5-4796-823c-974ecb6c3214
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a7214120-e9c1-463a-ab5e-606bb70ba00f
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

70 - Real estate services

CPV Codes

70331000 - Residential property services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Sep 20223 years ago
Submission Deadline
18 Oct 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2023 - 31 Dec 2027 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HORSHAM DISTRICT COUNCIL
Contact Name
Proc Urement (HMDC)
Contact Email
procurement@horsham.gov.uk
Contact Phone
01403 215299

Buyer Location

Locality
WEST SUSSEX
Postcode
RH12 1RL
Post Town
Redhill
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ28 West Sussex (North East)
Delivery Location
TLJ South East (England)
Local Authority
Horsham
Electoral Ward
Denne
Westminster Constituency
Horsham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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