Tender

Pay and Display Parking Machines

READING BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

23 Oct 2024 at 14:19

Tender Notice
Tender

21 Oct 2024 at 16:49

Tender Notice
Summary of the contracting process

Reading Borough Council (RBC) is seeking tenders for the provision, installation, commissioning, maintenance, and servicing of pay and display parking machines across on-street and off-street parking locations, including 11 surface car parks within the borough. This procurement is under the "Control, safety or signalling equipment for parking facilities" industry category and follows an open procedure. Suppliers are required to mobilise quickly to ensure that services are operational by early 2025 due to the impending shutdown of the 3G network. The tender stage is currently active, with the submission deadline set for 12 November 2024. The contract is scheduled to start on 6 January 2025 and end on 5 January 2030.

This tender represents a significant business growth opportunity, particularly for SMEs specialising in parking facility management and technology. Businesses providing new or refurbished pay and display machines on either a lease or purchase basis are well-suited to this procurement. The open procedure allows for broad participation and competitive pricing, while the two-lot structure offers flexibility in the tender submission. The need for quick deployment provides an advantage for businesses that can demonstrate efficiency and reliability in their operations, thereby positioning themselves as valuable long-term partners for Reading Borough Council.

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Notice Information

Notice Title

Pay and Display Parking Machines

Notice Description

Reading Borough Council (RBC) is inviting tenders from suitably qualified suppliers for the provision pay and display parking machines across RBC's on-street and off-street parking locations. The contract will include: - Installation and commissioning of machines - Maintenance of machines - Servicing and repair of machines - Processing of transactions and transaction data - Removal of replaced machines RBC is currently reviewing its existing estate of pay and display machines and is aiming to rationalise its assets. As a result, the contract is expected to include in the region of 75 pay and display machines, reduced from approximately 155 pay and display machines. It should be noted that the final number of pay and display machines provided through this contract may change depending on the outcome of the parking estate review. The contract may also include for the removal and disposal of any machines to be removed from the estate entirely. This opportunity is offered of 2 Lots, to allow for pricing to be submitted on a lease and/or option basis. RBC reserves the right to award to one Lot only (e.g. to purchase or lease all machines), or to both Lots (e.g. to purchase some machines and lease others). Suppliers should note that the terms and conditions require any leased machines to be offered to RBC for purchase at the end of the contract. The pay and display parking machine will be located at on-street locations and across 11 surface car parks within the borough. Please note that the 2 multi-storey car parks operated by RBC are not included for within the tender. RBC's existing pay and display machines currently use 3G technology to transmit data. The 3G network is due to be switched off at the end of 2024/early 2025. Maintaining pay and display parking provisions across the borough is key for RBC and therefore suppliers will be required to mobilise quickly in order to prevent any break in service. To avoid any disruption over the Christmas period, installation is expected in early 2025, completed by 28th February 2025. The specification is based on the supply of new pay and display parking machines, however, variant bids will be accepted on the basis that refurbished pay and display machines are supplied. A variant bid on this basis will only be accepted if it accompanies a standard bid and must meet the full requirements of the specification. Details in respect of variant bids can be found within Section 14 of the Invitation to Tender. Below is the outline procurement timetable that this tender will follow. Please note, following the publication of a Prior Information Notice on the Find a Tender Service on 3rd September 2024(reference 2024/S 000-028023), the tender period has been reduced to a minimum of 15 days, in accordance with Regulation 27 (4) of the Public Contract Regulations, 2015. Procurement Timetable: - Publication of Contract ... Additional information: Organisations interested in expressing an interest in this procurement should download the procurement documents which are available on the Council's e-tendering portal at: https://in-tendhost.co.uk/readingbc/aspx/Home and complete as instructed. The Portal is free of charge - to register please follow the supplier registration guidance which is available on the Portal. Contractors wishing to be considered for this tendering opportunity must complete the tender documents and return them electronically via the Council's e-tendering portal. Please note: you must register your interest via the Council's e-tendering portal if you intend to submit a tender. All communications regarding this procurement exercise will be conducted through the Council's e-tendering portal including requests for clarifications or general enquiries. The procurement documents will be available for download up until the closing time and date for tender submissions; it is the organisation's responsibility to ensure that they download the documents in ample time to ensure that they can be completed and returned electronically, along with supporting documents, prior to the closing time and date stipulated. Before completing the tender, Bidders should ensure that the e-mail address that has been used to register their organisation will be checked regularly, as the Council's e-tendering system will generate automatic notifications to this e-mail address when there are updates, changes or messages sent relating to the project. Bidders should also check that their organisation's details are correct and kept up to date. Technical questions and assistance regarding the use and operation of the Portal should be addressed to the In-Tend Help Desk - e-mail: support@in-tend.co.uk, telephone number +44 8442728810. Is a Recurrent Procurement Type? : Yes

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-32f78534-7930-4f16-83d9-c0844bdde6e3
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c34c9c6c-5fba-44f1-909c-af9081545fcd
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

38 - Laboratory, optical and precision equipments (excl. glasses)

63 - Supporting and auxiliary transport services; travel agencies services

98 - Other community, social and personal services

CPV Codes

34996300 - Control, safety or signalling equipment for parking facilities

38730000 - Parking meters

63712400 - Parking services

98351000 - Car park management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Oct 20241 years ago
Submission Deadline
12 Nov 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
6 Jan 2025 - 5 Jan 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
READING BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BERKSHIRE
Postcode
RG1 2LU
Post Town
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ16 Berkshire West
Delivery Location
TLJ South East (England)
Local Authority
Reading
Electoral Ward
Abbey
Westminster Constituency
Reading Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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