Tender

GCC Fleet Management System

GLOUCESTERSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Tender

15 Aug 2022 at 13:46

Tender Notice
Summary of the contracting process

The Gloucestershire County Council is seeking to procure a Fleet Management System for its Corporate Fleet Unit, responsible for maintaining a diverse vehicle fleet serving various sectors. The contract is set for four years with a one-year extension option. A supplier presentation is scheduled for 26th October 2022 at Shire Hall, Gloucester. The tender is classified under CPV codes for system management software package and vehicle-fleet management services, with a value of £175,000 in GBP. The tender will follow an open procedure, with the tender period closing on 3rd October 2022.

This tender by Gloucestershire County Council presents an opportunity for businesses offering fleet management solutions to expand their portfolio. SMEs, in particular, are encouraged to participate due to the identified suitability for small and medium enterprises. Businesses in the services sector, especially those specialised in system management software and vehicle-fleet management services, are well-suited to compete in this tender process, aiming to secure a long-term contract with the council.

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Notice Information

Notice Title

GCC Fleet Management System

Notice Description

Gloucestershire County Council (GCC) is advertising this opportunity to provide a Fleet Management System for its new Corporate Fleet Unit (CFU). The CFU is responsible for the maintenance and repair of a mixed vehicle fleet and includes vehicles operated by Gloucestershire Fire and Rescue Service (GFRS), as well as a number of fleets delivering service for Highways, Street works, social care and telecare. GCC (including GFRS) currently runs and maintains a fleet of approximately 220 vehicles and is also responsible for ensuring that vehicles are operated fully in line with current laws, regulations and (from a fire perspective) community service SLA's. GFRS has an in-house vehicle workshop, where it maintains all its vehicles and equipment, whereas GCC uses an outsourced approach using external suppliers. We are looking to implement a fleet management system to record all aspects of fleet management in order to manage the fleet as currently we have two separate systems across GCC and GFRS. The contract shall be for a period four (4) years, with the option to extend for one (1) period of up to 12 months. A supplier presentation will take place on 26th October 2022 at Shire Hall, Gloucester Documents are available for unrestricted and full direct access, free of charge, at: https://www.supplyingthesouthwest.org.uk/

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3342916e-a0d0-4f07-9c5b-cf70d2f162e8
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c5a1b95f-5007-49ed-9a7d-693783613a97
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

50 - Repair and maintenance services

CPV Codes

48781000 - System management software package

50111100 - Vehicle-fleet management services

Notice Value(s)

Tender Value
£175,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Aug 20223 years ago
Submission Deadline
3 Oct 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2022 - 30 Nov 2026 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GLOUCESTERSHIRE COUNTY COUNCIL
Contact Name
Foong Ken Pagan
Contact Email
foongken.pagan@gloucestershire.gov.uk
Contact Phone
+44 1452425586

Buyer Location

Locality
GLOUCESTER
Postcode
GL1 2TH
Post Town
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Gloucester
Electoral Ward
Westgate
Westminster Constituency
Gloucester

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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