Award

Procurement of Education Management System

HULL CITY COUNCIL

This public procurement record has 2 releases in its history.

Award

15 Dec 2022 at 10:22

Award Notice
Tender

29 Jul 2021 at 15:54

Tender Notice
Summary of the contracting process

The Hull City Council is seeking to procure an Education Management System (EMS) and Client Caseload Management System through a selective procurement process. The contract, with a value of £1,120,000 GBP, will aim to improve IT systems, accessibility of information, and reduce administrative burdens. The procurement stage is currently in the award phase, with a contract period starting from 1st February 2022 to 31st January 2027. The procurement method is a competitive procedure with negotiation.

This tender by Hull City Council presents an opportunity for businesses providing educational software solutions and related services to compete for a sizeable contract. Companies with proven expertise in developing and deploying Education Management Systems tailored for local authorities, with a focus on efficient data management and seamless integration, would be well-suited to meet the council's requirements. This tender emphasises the importance of improving service delivery through advanced technology solutions and effective data management.

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Notice Information

Notice Title

Procurement of Education Management System

Notice Description

Hull City Council is looking to procure a deployable, cloud based Education Management System (EMS) for use across the education team within the authority. The Council is looking for providers who are interested in bidding for this contract who have a developed solution currently deployed within other Local Authority environments of a similar size to Hull and whose solution can provide a data driven approach to support and help deliver the service areas requirements with its internal and external stakeholders. The programme aims to deliver; * deliver efficiencies through the improved use of IT systems, particularly through improving the connection between School MIS and the EMS. * improve accessibility and usability of management information. * increase face to face time with children, young people and their families. * support agile working. * reduce the administration burden on front line staff. * reduce the total cost of systems and provide seamless integration with other council IT systems as required. * Provide a single point of access to all the relevant internal and external users including but not limited to children, parents, professionals or carers. The solution itself must be able to at least offer the following services, complying with all statutory guidance as required; * Address Management * Admissions & Transport * Attainment & Results * Business to Business Data Exchange (B2B) & Data Management * Children's Support Services Case Management o Child Missing Education o Children Looked After Virtual School o Education Welfare o Education Welfare Prosecutions o Education Phycology o Elective Home Education o IPASS - Integrated Physical & Sensory Support Service (Hearing, Vision & Sensory) o Priority Families * Children in Entertainment and Employment * Data Collection & Management * Early Years * Fair Access and Exclusions * Family information service * Free School Meals * GIS Routing and Distance Calculations. * Governors * Pupil Planning * Safeguarding Children in Education * SEN & EHCP * SEND Parent Portal * SEND Professionals Portal - for professionals use for plans * SQL, Scheduled Tasks and Email Functionality * Reporting and Business Intelligence (SQL, SSRS & Crystal Reports) * System Administration * Training Manager (used by Governors and Early Years) * Transport (Home to School Bus Passes) * Virtual Schools and ePEP The authority is also seeking to procure its Client Caseload Management System (CCIS) as part of this tender, with the goal of improving data flows between the services ensuring that all involved parties are presented with up to date and accurate information that they need to deliver an effective service.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-33a61440-e3a9-4ce6-af1a-f7b875219d5b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/92bc9ede-df19-4a93-b1de-f89e316b63af
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation (above threshold)
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48190000 - Educational software package

Notice Value(s)

Tender Value
£1,120,000 £1M-£10M
Lots Value
Not specified
Awards Value
£850,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
15 Dec 20223 years ago
Submission Deadline
1 Sep 2021Expired
Future Notice Date
Not specified
Award Date
22 Nov 20223 years ago
Contract Period
18 Nov 2022 - 17 Nov 2027 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HULL CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HULL
Postcode
HU1 2AG
Post Town
Hull
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE1 East Yorkshire and Northern Lincolnshire
Small Region (ITL 3)
TLE11 Kingston upon Hull, City of
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Kingston upon Hull, City of
Electoral Ward
St Andrew's & Docklands
Westminster Constituency
Kingston upon Hull West and Haltemprice

Supplier Information

Number of Suppliers
1
Supplier Name

ACCESS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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