Tender

ETE010 Highways Laboratory Test Data and UKAS Quality Management System Purchase

DERBYSHIRE COUNTY COUNCIL

This public procurement record has 6 releases in its history.

TenderAmendment

01 Mar 2021 at 12:01

Tender Notice
Tender

01 Mar 2021 at 11:40

Tender Notice
Tender

26 Feb 2021 at 14:57

Tender Notice
Tender

26 Feb 2021 at 13:46

Tender Notice
Tender

26 Feb 2021 at 13:45

Tender Notice
Tender

26 Feb 2021 at 13:32

Tender Notice
Summary of the contracting process

Derbyshire County Council is currently seeking proposals for the "ETE010 Highways Laboratory Test Data and UKAS Quality Management System Purchase." This procurement falls within the laboratory equipment industry and is located in the East Midlands region of the United Kingdom. The tender process is open, with submissions due by 29 March 2021. The estimated value of the contract is £275,000, and the subsequent contract period will commence on 17 October 2021 and last until 16 October 2026. The procurement method is an open procedure, which encourages broad participation from interested suppliers.

This tender presents significant opportunities for businesses specialising in laboratory equipment, IT services, and software development. Organisations that can offer solutions for laboratory management, compliance with UKAS quality standards, and data processing capabilities will be particularly well-suited to compete. Additionally, small and medium-sized enterprises (SMEs) are encouraged to participate, potentially allowing them to expand their customer base in the public sector while contributing valuable services to enhance highway maintenance efforts in Derbyshire.

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Notice Information

Notice Title

ETE010 Highways Laboratory Test Data and UKAS Quality Management System Purchase

Notice Description

To comply with its legislative obligations to maximise value during the delivery of highway maintenance across the region of Derbyshire the authority employs a Highways Materials Laboratory. This facility is required to be at the forefront of all the road maintenance activities. Once the programme is identified for the next five years we start working on the sites. We are involved with the site from this point through to completion of any works. The first task we are involved with is identification of the existing condition of the pavement, cores are extracted, logged and commented on - testing for contaminants is undertaken. The findings are recorded, located on a network plan and the new design takes this information to develop the detailed design. During construction the laboratory attends sites and undertakes testing on site and removes samples for testing in the laboratory. Any system will need to have site based capability to record and calculate test results. This will need to interface with the lab based system and the network systems currently used. We monitor samples and tests associated with :- Soils Aggregates Asphalts Concretes Hazardous contamination such as Tar Water Quality Noise Levels On Site skid resistance On Site texture depth measurement On Site longitudinal Regularity On Site density We undertake sampling and testing for both internal and external private clients, we invoice for the work we undertake. Invoices are made up of standard charges and additional time and add-on charges. In addition we run Profit and loss accounting and would like the system to manage a basic review of ongoing financial position. Many of the items of equipment within the laboratory have interface with lab system capability, where possible we would like to utilise this facility to reduce Technician interface. The materials Laboratory manages under a UKAS quality system, the standards we work to are onerous. We are looking for the system to help with this requirement. It should include calibrations and Technician training records. Highlighting any irregularities with full test compliance. For example if the Technician undertaking the test has not been reviewed for their annual competency in the test the system should say so. Likewise with equipment calibrations and the generation of annual quality review dates and records, standard formats for meeting minutes etc. The Materials Laboratory is undertaking a number of research and development tasks, working with others we will need to share information on a one off basis, make bespoke results tables, import results from partner organisations. Take survey data and manipulate the data easily, this will need to be accommodated within the system.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-33cfece2-dac4-4d91-b150-d21d92303a51
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/4c48ee20-ea99-4eaa-a908-3a9cb241d131
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Other - Other
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

38 - Laboratory, optical and precision equipments (excl. glasses)

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

38000000 - Laboratory, optical and precision equipments (excl. glasses)

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£275,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Mar 20214 years ago
Submission Deadline
29 Mar 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
16 Oct 2021 - 16 Oct 2026 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DERBYSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MATLOCK
Postcode
DE4 3FW
Post Town
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF13 South and West Derbyshire
Delivery Location
TLF East Midlands (England)
Local Authority
Derbyshire Dales
Electoral Ward
Matlock West
Westminster Constituency
Derbyshire Dales

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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