Tender

Erasmus+ and ESC Residual Services and Temporary Worker Visa Sponsorship Services (Tier 5)

DEPARTMENT FOR EDUCATION

This public procurement record has 1 release in its history.

Tender

20 Jul 2021 at 17:10

Tender Notice
Summary of the contracting process

The Department for Education is currently conducting an open tender for the provision of Erasmus+ and European Solidarity Corps (ESC) Residual Services and Temporary Worker Visa Sponsorship Services (Tier 5). This procurement process, divided into two lots, is taking place in London, with Lot 1 covering the administration of ongoing Erasmus+ projects until March 2025, and Lot 2 focusing on visa sponsorship needed for EU nationals under the new points-based immigration system, lasting until June 2024. The deadline for submission of bids is 25th August 2021.

This tender presents significant opportunities for businesses involved in educational services, administrative support, and immigration services. Companies that can offer expertise in compliance checks, monitoring, and processing visa applications will find themselves well-positioned to compete. With respective estimated contract values of £12 million for Lot 1 and £8.7 to £12.2 million for Lot 2, this procurement process enables both small and medium enterprises, as well as voluntary and community sector entities, to engage in potential lucrative partnerships with the Department for Education.

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Notice Information

Notice Title

Erasmus+ and ESC Residual Services and Temporary Worker Visa Sponsorship Services (Tier 5)

Notice Description

Following market engagement, the Department for Education is now conducting a Procurement exercise for Erasmus+ and European Solidarity Corps (ESC) Residual Activity Services and Temporary Worker Visa Sponsorship Services (Tier 5). This procurement is divided into 2 Lots: * Lot 1 - Erasmus+ and European Solidarity Corps (ESC) Residual Activity Services * Lot 2 - Temporary Worker Visa Sponsorship Services (Tier 5) Each Lot will be evaluated and awarded independently. Tenderers can bid for and be awarded for one or both Lots, and consortia bids are welcome for each Lot. Lot 1 summary: Although the UK is no longer an EU member state, the Withdrawal Agreement in place between the UK and EU requires all projects selected and funded under the Erasmus+ programme 2014-2020 will continue to operate until their completion on the same basis under which they were selected. Accordingly, the Department as National Authority for the programme in the UK is required to ensure ongoing delivery of its obligations to the programme until complete. It is expected that the relevant project activities will continue until the end of the academic year 2023-2024 and will be administered by a National Agency appointed by the National Authority and acting under the delegation of the European Commission. Information about the Erasmus+ programme can be found at https://ec.europa.eu/programmes/erasmus-plus/node_en or www.erasmusplus.org.uk Lot 2 summary: From 1 January 2021 EU nationals are subject to the new points-based immigration system. The Erasmus+ programme is defined by Home Office as a Government Authorised Exchange (GAE) programme and EU nationals taking part in Erasmus+ work mobilities (e.g. Higher Education traineeships, Further Education work experience, staff mobilities, etc.) are required to have a Temporary Worker - GAE Visa (T5) before entering the UK. Individuals must secure a "Certificate of Sponsorship" and the Department require an appointed sponsor (who will need to hold or secure a relevant Home Office licence) to administer the certificates and undertake relevant monitoring activity on its behalf. Further information about the Temporary Work visa and Sponsorship obligations can be found at www.gov.uk/government-authorised-exchange and www.gov.uk/government/collections/sponsorship-information-for-employers-and-educators The Services subject to this Tender are "Social or Other Specific Services" within Section 7 of the Public Contracts Regulations 2015 (PCR) and are therefore not subject to the full extent of the Regulations. The Authority will be carrying out an Open Procedure, as set out in Regulation 27, for this procurement. Interested suppliers must ensure they are registered on the Jaggaer portal https://education.app.jaggaer.com in order to participate in this procurement. Further information is included in the ITT pack. Additional information: Services under Lot 1 include but are not limited to: - Checks of grant beneficiaries, including compliance checks and assessments - Monitoring and support to beneficiaries - Interim and Final project report assessments and payments - Recovery of EU funds from beneficiaries and managing waivers - Financial management of relevant EU funds and payment requests - National Agency reporting for European Commission (e.g. Yearly Reports, Audit requirements) Lot 1 Contract Value: The estimated value of the Lot 1 services is PS12 Million. The Contract Duration for Lot 1 is 1 November 2021 until 31 March 2025, with an option to extend for a further 12 months. Services under Lot 2 include but are not limited to: - Receive applications for Certificates of Sponsorship (CoS) from the sending organisation or individuals who want to enter the United Kingdom under the provisions of the 2014-2020 Erasmus+ Programme. - Process CoS applications, assessing the migrant's documents and details about their address in the UK and duration of stay. - Issuing CoS to successful applicants in a timely fashion, where applicable, processing payment for CoS. - Fulfil necessary monitoring and reporting duties. - Comply with Home Office guidelines. Lot 2 Contract Value: The estimated value of the Contract is PS8.7 million. The estimated value of the Lot 2 services is PS8.7 million but Tenderers should note that in accordance with procurement law requirements and in order to allow DfE flexibility to increase the volumes under this contract if this is required in future an estimated upper range value of PS12.2 million is provided in these tender documents. There is no guarantee of any volumes (or any increases in volumes) save as expressly set out in the tender documents. The Contract Duration for Lot 2 is 1 November 2021 until 30 June 2024, with an option to extend for a further 12 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-34749dc4-a722-4789-b479-92b43c496d79
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a18853cd-ed40-481d-a2ba-2fe7ac7e1ad6
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

75 - Administration, defence and social security services

CPV Codes

75100000 - Administration services

75121000 - Administrative educational services

75131000 - Government services

Notice Value(s)

Tender Value
£24,200,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Jul 20214 years ago
Submission Deadline
25 Aug 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2021 - 31 Mar 2025 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DEPARTMENT FOR EDUCATION
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1P 3BT
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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