Planning

Cruise Services and Berthing Support Staff - Portsmouth International Port - Soft Marketing Testing

PORTSMOUTH CITY COUNCIL

This public procurement record has 2 releases in its history.

Planning

31 Jul 2024 at 15:50

Market Engagement Notice
Planning

31 Jul 2024 at 15:50

Market Engagement Notice
Summary of the contracting process

Portsmouth City Council is planning a public procurement process for the provision of cruise services and berthing support staff at Portsmouth International Port, the UK's largest municipal port. The procurement is currently in the planning stage, with soft market testing discussions set to end by 31st October 2024. The Council seeks to engage suitably qualified contractors in one-on-one meetings at Portsmouth International Port or remotely via Teams, with available dates from 14th to 16th August 2024. This initiative involves a contract potentially lasting up to 10 years, starting formally on 1st June 2025. The project covers multiple industry categories including passenger baggage handling services, berthing services, and port operation services, with an estimated contract value ranging from £3.8 million to £6 million.

This tender provides a significant growth opportunity for businesses specialising in maritime and shipping services, particularly those experienced in passenger terminal operations and stevedoring services. The Council is exploring a lotting strategy that allows for separate bids on cruise services, berthing support staff services, or a combination of both. Contractors who can offer dynamic and flexible service delivery, adaptable to short-notice changes, will be particularly well-suited. Engagement in this tender process can position businesses strategically within the UK's largest municipal port, fostering long-term service partnerships with Portsmouth City Council.

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Notice Information

Notice Title

Cruise Services and Berthing Support Staff - Portsmouth International Port - Soft Marketing Testing

Notice Description

Portsmouth City Council (the 'Council') is seeking to engage in pre-procurement soft market testing discussions with suitably qualified and experienced contractors in respect of a forthcoming contracting opportunity concerning the provision of cruise services and berthing support staff at Portsmouth International Port (the 'Port'). The Port is wholly owned by the Council and is the UK's largest municipal port. The Council currently has separate contracts in place for cruise services and berthing support staff at Portsmouth International Port, and these contracts are due to end in May 2025. The Council requires a contractor to continue to carry out these services once the current contracts end. The contractor needs to be able to operate on a dynamic basis as the cruise and berthing programmes can be subject to change at short notice due to factors like the weather. Furthermore, the Council will not be able to provide a binding guarantee per annum value for either of the contracts. The Council envisages entering into a 4-year contract, extendable by a further 6 years in increments to be agreed. The full scope of services will formally commence on the go live date of 1st June 2025. The Council is considering undertaking a joint procurement process for these contracts, which will result in the letting of separate contracts for each of the service provision. The Council is considering a lotting strategy where Lot 1 is for the provision of cruise service, Lot 2 is for the provision of berthing support staff services and Lot 3 is the for the provision of cruise and berthing support staff services combined. Lot 3 will result in 2 separate contracts, a concession contract for cruise services and a service contract for berthing support staff. The Council would like to engage in 1.1 meetings with suitably qualified and experienced contractors who have sufficient current experience of working within a maritime and shipping environment ideally this will include the provision of stevedoring services in a passenger environment, to gain feedback on several elements of the proposed procurement and contract strategy. Any information a contractor shares could be used to assist the Council in drafting the final tender documentation, including the specification. The Council ideally wishes to undertake meetings in person at the Terminal Building at Portsmouth International Port, however the Council can also undertake the meetings remotely via Teams if this is preferred by particular contractors. The Council has capacity to undertake a maximum of 7, 1 hour 1-1 meetings at the following dates and times: 14th August 2024 - 09:30 hours - 10:30 hours 14th August 2024 - 11:00 hours - 12:00 hours 15th August 2024 - 09:30 hours - 10:30 hours 15th August 2024 - 11:00 hours - 12:00 hours 16th August 2024 - 13:00 hours - 14:00 hours 16th August 2024 - 14:30 hours - 15:30 hours As capacity is limited mee... Additional information: Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-34e0ce30-2257-4139-b222-2d7cb64c0774
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b2e75fe9-fc3c-4aec-ad15-e450584f28e2
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

63112100 - Passenger baggage handling services

63121000 - Storage and retrieval services

63721200 - Port operation services

63721500 - Passenger terminal operation services

63723000 - Berthing services

Notice Value(s)

Tender Value
£6,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
31 Jul 20241 years ago
Submission Deadline
Not specified
Future Notice Date
31 Oct 2024Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PORTSMOUTH CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HAMPSHIRE
Postcode
PO1 2BJ
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
TLJ South East (England)
Local Authority
Portsmouth
Electoral Ward
Charles Dickens
Westminster Constituency
Portsmouth South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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