Award

Refurbishment and Repairs to Vacant Properties (Voids)

SWINDON BOROUGH COUNCIL

This public procurement record has 6 releases in its history.

Award

12 Aug 2025 at 14:31

Tender

09 Dec 2024 at 10:52

Tender

04 Dec 2024 at 10:07

Tender

12 Jul 2024 at 16:22

Tender

12 Jul 2024 at 16:11

Tender

12 Jul 2024 at 14:09

Summary of the contracting process

Swindon Borough Council has awarded a contract for the refurbishment and repairs of vacant properties (also known as "Voids"), targeting different areas within the borough. The procurement, under the open procedure, had an estimated value of £17,787,418 GBP, covering services from minor repairs to full renovations. The initial contract spans three years, with a potential one-year extension, starting from 2nd June 2025 to 1st June 2028. Notably, the awarded contract includes two lots: Lot 1 encompasses properties in north and west Swindon, valued at approximately £9,249,458 over four years, while Lot 2 covers south Swindon and Stratton with a valuation of £8,537,961 over the same period. The contract employs the JCT Measured Term Contract and NHF Schedule of Rates v8.1, ensuring efficient cost management and compliance with Swindon's Re-let Standard.

This procurement presents substantial business growth opportunities, especially for companies experienced in construction, maintenance, building services, and mechanical and electrical engineering. The contract's scope, including building renovation and compliance with evolving regulatory standards, is ideal for both large enterprises and SMEs with capabilities in property maintenance and refurbishment. The estimated annual involvement of 390 to 480 properties signifies a consistent workload, fostering potential long-term partnerships with Swindon Borough Council. Engaging in this contract could not only enhance business portfolios but also facilitate entry into the public sector market through strategic service delivery tailored to large property stocks. With both established companies and SMEs eligible, the tender offers a substantial avenue for businesses keen on expanding their operations and establishing a robust presence in the local government supply chain.

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Notice Title

Refurbishment and Repairs to Vacant Properties (Voids)

Notice Description

Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of refurbishment and repairs to vacant properties (Voids) from the Council's housing stock as properties are vacated. The Council has a housing stock of approximately 10,500 properties across the Borough, of which approximately 600 properties are void each year. Vacant properties may require refurbishment, general maintenance, repair and or improvements to return them for re-letting in line with Swindon's Re-let Standard. The works can range from minor repairs to major capital works requiring full property renovation, depending on the age of the property and condition upon return. The contract will also include refurbishment works to properties purchased by Swindon Borough Council on the open market to add to the Council's housing stock, to ensure these meet the necessary standards to enable letting by the Council. The estimated number of properties included in this contract will be 390 to 480 per year, divided between two Lots, with one Contractor appointed to each Lot. Lot details are summarised here, with additional details provided in the tender documents: Lot 1: Provision of the services described to properties in north (excluding Stratton area) and west Swindon (SN5 postcode). Approximately 4,602 in-scope properties are located in the Lot 1 area, and the Council estimates that approximately 200 to 250 properties will be included in this Lot per annum. The volume is expected to increase year on year, as described in the procurement documents. The estimated value of Lot 1 over four years is PS9,249,458, based on estimated values of PS1.7m to PS2.4m per year. Lot 2: Provision of the services described to properties in south Swindon and the Stratton area. Approximately 4,195 in-scope properties are located in the Lot 2 area, and the Council estimates that approximately 187 to 230 properties will be included in this Lot per annum. The volume is expected to increase year on year, as described in the procurement documents. The estimated value of Lot 2 over four years is PS8.537,961, based on estimated values of PS1.6m to PS2.2m per year. --- The contract form for both Lots will be the JCT Measured Term Contract. --- The NHF Schedule of Rates will be used (v8.1). --- The initial contract term will be three years, with an optional one year extension. Additional information: The procurement documents are available for unrestricted and full direct access, free of charge, at https://www.supplyingthesouthwest.org.uk/ Tenders or requests to participate must be submitted electronically via https://www.supplyingthesouthwest.org.uk/

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-354686bf-8401-418c-8835-8cb253c769e1
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ccb6dde5-36a3-4eb8-931f-2d8218d8eff4
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

71 - Architectural, construction, engineering and inspection services

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

39141400 - Fitted kitchens

44100000 - Construction materials and associated items

45000000 - Construction work

71315000 - Building services

71334000 - Mechanical and electrical engineering services

90722200 - Environmental decontamination services

Notice Value(s)

Tender Value
£17,787,418 £10M-£100M
Lots Value
Not specified
Awards Value
£17,268,026 £10M-£100M
Contracts Value
Not specified

Notice Dates

Publication Date
12 Aug 20256 months ago
Submission Deadline
7 Jan 2025Expired
Future Notice Date
Not specified
Award Date
11 May 20259 months ago
Contract Period
30 Sep 2025 - 30 Sep 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
SWINDON BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN1 2JH
Post Town
Swindon
Country
England

Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified

Local Authority
Swindon
Electoral Ward
Eastcott
Westminster Constituency
Swindon South

Supplier Information

Number of Suppliers
2
Supplier Names

CARDO (WALES & WEST

T GILMARTIN

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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