Tender

Service Charge Management System

WEST LANCASHIRE BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

14 Aug 2020 at 09:24

Tender Notice
Tender

04 Oct 2018 at 14:37

Tender Notice
Summary of the contracting process

West Lancashire Borough Council is seeking proposals for a Service Charge Management System aimed at enhancing the billing and recovery of service charges from tenants and leaseholders. This procurement falls under the services category within the financial analysis software domain, classified under the CPV code 48441000. The tender period concluded on 26th October 2018, with the contract expected to run from 1st March 2019 to 28th February 2022, with potential extensions based on performance. The project is located in Ormskirk, North West England, and procures using an 'Other - Open' method, highlighting a strategy for transparency and efficiency in financial management processes.

This contract presents significant opportunities for software providers, particularly those specialised in financial management and housing solutions. Businesses capable of delivering a transparent, user-friendly system that meets the specific needs outlined by West Lancashire Borough Council would be well-suited to compete. The potential for efficiency savings and enhanced compliance with legislative requirements makes this an attractive tender for innovative firms looking to establish or grow their presence in the public sector.

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Notice Information

Notice Title

Service Charge Management System

Notice Description

The Council requires a Service Charge Management system for billing and recovery of service charges from tenants, leaseholders and sheltered accommodation customers. Currently, service charge budgets are prepared manually each year with the use of Microsoft Excel. The Council currently uses data extracted from Civica Financials and QL Housing Management systems which require considerable manual intervention and provide limited options therefore resulting in a lack of transparency and a potential loss of income. The Council envisages the new system will provide increased consistency and transparency which will allow the calculation of service charges accurately and provide efficiency savings to our customers by providing detailed service charge information that is easy to understand. WLBC will be able to recover all its costs for the provision of services, manage risks better and ensure compliance with legislative requirements and best practice. The system must bring with it the ability to achieve the benefits identified above at an acceptable cost, together with the requirements provided in detail in the tender documents. The contract duration will be 3 years with the potential for a further 2 year extension based on acceptable performance and agreement by the Council of prices and other conditions. Additional information: Tender documents can be downloaded from The Chest portal at www.the-chest.org.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-36ffe620-5036-419b-90ee-fc74bfb2a054
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/e263b872-e01f-49bd-afbf-09f84efe745f
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other - Open
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48441000 - Financial analysis software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Aug 20205 years ago
Submission Deadline
26 Oct 2018Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Mar 2019 - 28 Feb 2022 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST LANCASHIRE BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ORMSKIRK
Postcode
L39 2DF
Post Town
Liverpool
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD4 Lancashire
Small Region (ITL 3)
TLD47 Chorley and West Lancashire
Delivery Location
TLD North West (England)
Local Authority
West Lancashire
Electoral Ward
Ormskirk East
Westminster Constituency
West Lancashire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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