Planning

Essex County Council - Future Facilities Management Provision

ESSEX COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Planning

18 Sep 2023 at 15:26

Planned Procurement Notice
Planning

23 Aug 2023 at 16:15

Planned Procurement Notice
Summary of the contracting process

The Essex County Council has initiated a tender process for the provision of future facilities management services. The title of the tender is "Essex County Council - Future Facilities Management Provision." The procurement falls under the industry category of commercial property management services. The procurement process is in the planning stage, with a planned future notice date of 24th June 2024. The contract period is expected to start on 1st October 2026 and end on 2nd October 2026.

This tender provides an opportunity for businesses in the building and facilities management services sector to engage with Essex County Council. The procurement process is tailored for small and medium-sized enterprises (SMEs). Businesses interested in new technologies, innovation, sustainability, decarbonisation, and social value creation would be well-suited to participate in this market engagement. The tender is not a call for immediate competition but aims to foster dialogue, ascertain interest, and explore available options for future procurement processes.

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Notice Information

Notice Title

Essex County Council - Future Facilities Management Provision

Notice Description

*Please note, registration for in person attendance has been extended to Friday 22nd September since we still have spaces available* Essex County Council's (the Council) current Facilities Management Contract ends on the 30th September 2026 with no further option to extend. Therefore, the Council has started on our journey of discovery, regarding how the Facilities Management provision could evolve and innovate beyond this date and would like to engage with the Facilities Management Industry as part of this approach. Market engagement This notice marks the launch of a series of market engagement opportunities to let you know where we are in this process, listen and learn what the industry has to offer, in terms of new technologies and innovation, sustainability, decarbonisation and social value. The Council is also keen to understand marketplace opportunities and limitations better and engage in discussion regarding available options. Market engagement event The launch event will be held in person at Essex Records Office, Essex on Thursday 28th September 2023 from 9.30am - 12pm. In person attendance will be on a first come, first served basis (limited to two attendees per company) due to limited availability at the venue. This will be an opportunity for you to network and we may also use Slido, an interactive Q&A system, to ask questions during the event. If you cannot attend in-person, the event will be live streamed on Microsoft Teams. Numbers for the virtual event are unlimited, and attendees will be directed to the virtual session if in person demand exceeds venue capacity. How do I register for the event? To register for the launch event (either in person or virtual), please complete and submit an attendance request form by 12pm Wednesday 13th September 2023 for attendance in person or 12 pm Wednesday 20th for virtual attendance. The registration form, and further logistical information, is available via the Council's e-sourcing portal, ProContract (https://procontract.due-north.com/Login). Search for the opportunity: "Essex County Council - Future Facilities Management Provision". In person attendance will be confirmed by Tuesday 19th September 2023, via the portal, and virtual login details will be provided on Friday 22nd September 2023. Follow up market engagement questionnaire Following the launch event on the 28th September 2023, the Council will email a follow up questionnaire to all registered attendees (whether in person or virtual) to continue keeping in touch on this journey to a new way for Essex to deliver Facilities Management Services. Further conversations and engagement sessions may be arranged, dependent on topic and intended audience. Subject matter and dates, currently, are pending. Further open market dialogue opportunities will be advertised on Find a Tender Service and Contracts Finder, as required. Additional information: This PIN does not constitute a call for competition to procure any works or services and is not published to reduce time limited for the receipt of tenders. Interested parties will not be prejudiced by any response or (lack) to this PIN. Nor shall a response to this PIN guarantee an invitation to participate in this market consultation exercise or any future procurement process that Essex County Council may conduct. Essex County Council is not liable for any costs, fees or expenses incurred by any party responding to this PIN or any party who may participate in the market consultation exercise. Please direct all queries via the ProContract messaging functionality linked with the advertised opportunity. Anyone contacting the Council via email will be directed to the portal for communications. A registered supplier account is needed to access information, but registration is free of charge. The Proactis supplier helpdesk (https://www.proactis.com/uk/support-login/support/) can help with any registration queries. Please direct any technical queries to the helpdesk in the first instance.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-395c5a2c-6f4b-4b32-8b1c-f9658cfe4f92
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5fcdf499-7c65-441d-8255-3dd9be3d8f30
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

70 - Real estate services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

70332200 - Commercial property management services

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Sep 20232 years ago
Submission Deadline
Not specified
Future Notice Date
24 Jun 2024Expired
Award Date
Not specified
Contract Period
30 Sep 2026 - 2 Oct 2026 30 days
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ESSEX COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHELMSFORD
Postcode
CM1 1QH
Post Town
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH36 Heart of Essex
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Chelmsford
Electoral Ward
Moulsham and Central
Westminster Constituency
Chelmsford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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