Tender

Provision of Lift Servicing & Maintenance

UNIVERSITY OF SOUTHAMPTON

This public procurement record has 4 releases in its history.

TenderAmendment

20 Dec 2018 at 16:06

Tender Notice
TenderAmendment

20 Dec 2018 at 16:06

Tender Notice
TenderAmendment

20 Dec 2018 at 16:06

Tender Notice
Tender

12 Dec 2018 at 13:10

Tender Notice
Summary of the contracting process

The University of Southampton is seeking contractors for the "Provision of Lift Servicing & Maintenance", which focuses on the upkeep of approximately 110 lift installations across its campus in Hampshire, UK. This procurement process is currently in the Tender stage, with the closing date for submissions set for 25 January 2019. The contract is outlined under the CPV classification for lift-maintenance services, with a total contract value estimated at £1,190,000 and a minimum value of £980,000. The contract period will commence on 1 April 2019 and last until 31 March 2024.

This tender presents a significant opportunity for businesses specialising in lift maintenance and servicing, particularly those that can provide 24-hour breakdown cover and comprehensive service plans in accordance with the University’s rigorous operational and safety requirements. Companies with experience in managing large-scale maintenance contracts in multi-tenanted environments or those familiar with compliance to health and safety regulations will be well-positioned to compete for this contract. Moreover, the requirement for detailed reporting on service outcomes and compliance with the University's policies speaks to the need for vendors with strong operational and administrative capabilities.

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Notice Information

Notice Title

Provision of Lift Servicing & Maintenance

Notice Description

The maintenance of approximately 110 lift installations at the University of Southampton is in scope for this agreement. The Contractor shall provide a maximum degree of service cover for the lift installations, based on full schedules of work which are designed to act in addition to the Contractors' set of procedures for having the best level of preventative service care. The Contract requires full annual Servicing & Maintenance, breakdown cover 24 hours a day, including all public holidays and the replacement and repair of components. Calls will always be logged by the University's help desk or an authorised representative. Approximately 250 callouts were attended between 01 August 2017 and 31 July 2018. The Contractor shall note that some Safety Assessment Federation (SAFed) supplementary inspections may need to be carried out and will need to be priced for separately as detailed within the tender documents. The Contractor will be expected to keep up to date the University's Computer Aided Facilities Management (CAFM) system Planon with regards to closing out all planned and reactive work such as maintenance, repairs and call outs. Strict deadlines will need to be met by the Contractor to ensure the Planon system is kept up to date. The Contractor will also be expected to provide detailed reports covering but not limited to; service dates achieved, call out statistics on causes of breakdowns, repairs carried out, SAFed inspections completed and updates on Lifting Operations and Lifting Equipment Regulations (LOLER) report status. All lifts irrespective of type or location, are to be covered by the same service procedures. Contractors are advised that the premises covered by this document are multi-tenanted and there may be strict security procedures in operation to gain access to the buildings in general and lift wells/machine rooms. All company representatives irrespective of title will be required to carry personal identification, and during their stay in the premises, all personnel must make themselves fully acquainted with safety procedures and University policies and procedures including Control of Contractors Health & Safety (CC3) as may apply. The whole of the works covered by the contract will be subject to quality audits at unannounced intervals. Formal minuted meetings will take place between the Contractor, the University and the University's appointed Lift Consultant, agenda items will include but are not limited to; contract performance, any issues raised including Health & Safety. It is the responsibility of the Contractor to ensure that they respond to and close down any actions raised for their attention by the deadlines set in the issued minutes . The Contractor shall also note the Universities Control of Contractors Policy which is detailed within this document which shall be fully complied with. the Contractor shall not exclude any further items. Procurement Process: This procurem... Additional information: Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-39670c8c-7880-4f3c-b9fc-aacb4258cd5c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/780638eb-a05a-4f3d-89de-dbd7c85bed3a
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50750000 - Lift-maintenance services

Notice Value(s)

Tender Value
£1,190,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Dec 20187 years ago
Submission Deadline
25 Jan 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2019 - 31 Mar 2024 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SOUTHAMPTON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HAMPSHIRE
Postcode
SO17 1BJ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
Not specified
Local Authority
Southampton
Electoral Ward
Portswood
Westminster Constituency
Southampton Test

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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