Planning

Provision of Facilities Management Services Across 30+ UK Sites

COMMONWEALTH WAR GRAVES COMMISSION

This public procurement record has 1 release in its history.

Planning

07 Nov 2025 at 12:06

Market Engagement Notice
Summary of the contracting process

The Commonwealth War Graves Commission is currently in the planning stage for a comprehensive Facilities Management contract covering 37 sites across the United Kingdom through a public procurement process. This endeavour, titled "Provision of Facilities Management Services Across 30+ UK Sites," involves facilities management services across England, Scotland, Wales, and Northern Ireland. The focus is on enhancing operational efficiency, compliance, and sustainability. Important milestones include the engagement end date set for 21st November 2025. The procurement falls under the industry category of building and facilities management services, classified with the CPV code 79993000. The procurement method involves early market engagement to refine the upcoming tender strategy.

This procurement process presents a considerable opportunity for businesses capable of providing comprehensive facilities management services, especially those offering both hard and soft services. Companies that excel in delivering multi-site contracts, integrating centralised helpdesk systems with existing Computer-Aided Facilities Management, and promoting sustainability could find significant business growth opportunities here. Small and medium-sized enterprises are particularly encouraged to participate, as the contracting authority has highlighted the relevance of SMEs for this tender. Interested suppliers should consider registering their interest and monitoring updates for further engagement events and documentation. This could be a lucrative contract for businesses with expertise across diverse geographic locales in the UK and those with strong capabilities in innovation and service delivery.

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Notice Information

Notice Title

Provision of Facilities Management Services Across 30+ UK Sites

Notice Description

Summary The Commonwealth War Graves Commission is preparing to tender for a comprehensive Facilities Management (FM) contract covering 37 sites across the United Kingdom. This contract will encompass a broad range of FM services to support operational efficiency, compliance, and sustainability across our estate. These sites can be from historic buildings, and cottages to container base sites. These sites may be owned or leased. We are seeking early engagement with the market to inform the development of our procurement strategy and ensure the opportunity is accessible, competitive, and aligned with industry best practices. Scope of Services The anticipated scope includes, but is not limited to: Hard FM Services: Planned and reactive maintenance, statutory compliance, building fabric repairs, electrical and mechanical services. Soft FM Services: Cleaning, waste management, pest control services. Helpdesk and CAFM Integration: Centralised helpdesk support and integration with Computer-Aided Facilities Management systems. Sustainability and Innovation: Support for energy efficiency, carbon reduction, and innovative service delivery models. Geographic Coverage The contract will cover sites located across England, Scotland, Wales, and Northern Ireland, with varying service requirements based on site type and usage. Market Engagement As part of our early market engagement, we are inviting potential suppliers to provide preliminary information to help shape the final procurement strategy. Interested parties are requested to submit details covering the following areas: Service Capabilities Overview of FM services offered (hard and soft services) Experience delivering multi-site contracts across varied sectors Innovation and sustainability initiatives within service delivery. Helpdesk and Portal Functionality Description of helpdesk operations (e.g., hours, staffing, escalation procedures) Overview of digital platforms or portals used for service requests, reporting, and performance tracking Integration capabilities with client CAFM systems or provision of proprietary systems. Geographical Coverage Regions currently serviced across the UK Ability to mobilise and support sites in remote or rural locations Subcontractor or partner network (if applicable) This information will be used to assess market capacity, inform the scope of the tender, and ensure alignment with operational needs across our UK estate. How to Participate Interested parties should register their interest via Contracts Finder and monitor updates for upcoming engagement events and documentation releases. Additional information: All expressions of Interest should be sent to the email address provided.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-399a3e69-1207-4d2d-80d3-9ff2999c6bce
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/e3a8e1a0-af10-4265-8d15-10b9a55de0aa
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Nov 20253 months ago
Submission Deadline
Not specified
Future Notice Date
21 Nov 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
COMMONWEALTH WAR GRAVES COMMISSION
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MAIDENHEAD
Postcode
SL6 7DX
Post Town
Slough
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ15 Berkshire East
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England), TLL Wales, TLM Scotland
Local Authority
Windsor and Maidenhead
Electoral Ward
St Mary's
Westminster Constituency
Maidenhead

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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