Tender

2023-666 Vote Election Management

AHDB

This public procurement record has 1 release in its history.

Tender

30 Apr 2024 at 07:39

Tender Notice
Summary of the contracting process

The Agriculture and Horticulture Development Board (AHDB) is looking to procure a contract for Vote Election Management services over the next five years. The contract includes administering annual voting processes from 2024 to 2028 to ratify Sector Council members in various agricultural sectors. The budget range for this contract is £40k to £50k, with a closing date for submissions on 21st June 2024. The contract is classified under the services category and follows a competitive quotation procurement method with limited participation.

This tender opportunity from AHDB can benefit businesses involved in election management services, particularly those with experience in administering voting processes in the agriculture industry. Companies with expertise in electoral procedures and stakeholder engagement would be well-suited to compete for this contract. The contract period is set to start on 2nd September 2024 and offers opportunities for business growth and long-term engagements in providing voting services for the agricultural sector.

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Notice Information

Notice Title

2023-666 Vote Election Management

Notice Description

AHDB intend to procure a Contract over the next five years to a successful Supplier for the provision of Vote Election Management. The successful supplier will be required to administer and deliver an annual independent voting process at the end of October/early November each year - 2024 to 2028 inclusive, as well as ensuring value for money for levy payers is provided. Budget range PS40-50k excluding VAT (and excluding postage costs) for the combined 5 vote years. The 2024, 2026 and 2027 votes are planned to be simple votes to ratify the appointments of new Sector Council members to vacant positions or the renewal of SC members for a second term. These positions are on the four separate Sector Councils which cover a) beef/lamb b) pork c) dairy d) cereals/oilseeds. 2025 and 2028 votes are planned to be more extensive to capture voting on the potential priority areas for levy-funded work, as well as ratifying the appointments of any new/renewal of Sector Council members. The Contract is expected to commence on 2nd September 2024. The initial Contract duration is 5 years (with break clauses) with the option to extend by x1 12-month period on a single term basis. Closing date is NOON 21st June 2024 The electronic address at which the Procurement Documents have been made directly available by AHDB by electronic means is https://defra-family.force.com/s/Welcome. This is AHDB's e-Sourcing portal.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3ae5beb4-e6f2-4c06-bf18-27a1931e48ec
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/da8dae17-c362-4e2a-a470-a7b6afd26a46
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Competitive quotation (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

CPV Codes

44423000 - Miscellaneous articles

Notice Value(s)

Tender Value
£50,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Apr 20241 years ago
Submission Deadline
21 Jun 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Sep 2024 - 30 Nov 2028 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
AHDB
Contact Name
Sarah Waters
Contact Email
procurement@ahdb.org.uk
Contact Phone
Not specified

Buyer Location

Locality
COVENTRY
Postcode
CV3 4PE
Post Town
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
TLG West Midlands (England)
Local Authority
Warwick
Electoral Ward
Cubbington & Leek Wootton
Westminster Constituency
Kenilworth and Southam

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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