Tender

UK SBS PR16189 HR and Finance Digital Transformation Programme

UK SHARED BUSINESS SERVICES LIMITED

This public procurement record has 1 release in its history.

Tender

18 Nov 2016 at 20:17

Tender Notice
Summary of the contracting process

The UK Shared Business Services Limited is inviting tenders for the "UK SBS PR16189 HR and Finance Digital Transformation Programme," focused on enterprise resource planning software. This procurement process, currently in the Tender stage, is to replace outdated HR and finance systems used by the Research Councils, as they prepare for a merger with Innovate UK to form UK Research and Innovation (UKRI). The tender period ended on 7th November 2016, and the contract is set to commence on 17th February 2017, lasting 36 months with potential extensions. The estimated contract value ranges from £8 million to £23 million, encompassing an initial 7,750 user licences, with the possibility of expanding this number significantly.

This tender presents significant opportunities for businesses specialising in enterprise resource planning and systems integration, particularly those that can deliver scalable solutions for large organisations. Firms capable of providing software, programming services, systems consultancy, and support services would be well-positioned to compete, especially given the anticipated expansion in user numbers and services throughout the contract period. This initiative supports business growth by fostering innovation and enhancing operational efficiency within the participating public sector bodies.

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Notice Information

Notice Title

UK SBS PR16189 HR and Finance Digital Transformation Programme

Notice Description

The HR and Finance transactional services of the Research Councils are currently delivered by UK SBS. They are currently using a system which is due to end in May 2018. Innovate UK's HR and Finance transactional services are run in-house and their payroll is outsourced to a third party. The Research Councils and Innovate UK are due to merge to form a single group called UKRI (UK Research and Innovation). The primary requirement and focus of the specification is to replace these systems with a single platform that is scalable and relevant to an organisation of this size and complexity. Further to this the requirement is for the Supplier to supply the system integration services to support the roll out of the product into the organisation. The initial requirement is based on 7,750 users/ licences for which the requirement is both the supply of the single platform / system and the system integration services to implement this across an initial population of approximately 7,750 users / licences. There is potential during the term of the contract for the expansion of the digital services by up to 100% through the onboarding of users from other partner organisations into this new single platform. The expanded scope would only be for software provision (licences) and not the provision of system integration services. The initial scope is for the delivery of the new digital services for the following nine partner organisations: * Innovate UK * UK Shared Business Services (UK SBS) * Research Councils UK (RCUK) consisting of: 1) Arts and Humanities Research Council - AHRC 2) Biotechnology and Biological Sciences Research Council - BBSRC 3) Engineering and Physical Sciences Research Council - EPSRC 4) Economic and Social Research Council - ESRC 5) Medical Research Council - MRC 6) Natural Environment Research Council - NERC 7) Science and Technology Facilities Council - STFC Note: The estimated value range included in the OJEU notice (PS8m to PS23m GBP) is inclusive of an estimate for the options of extension and additional users. The base requirement of software and system implementation for 7,750 users over 3 years is estimated to be below PS9,000,000 GBP. The additional options would be subject to additional spend approvals. The contract duration shall be for a period of 36 months from commencement of the contract, with the option to extend the contract for two 12 month periods. There is potential during the term of the contract for the expansion of the digital services by up to 100% through the on-boarding of users from other partner organisations into this new single platform. The expanded scope would only be for software provision (licences) and not the provision of system integration services. Any additional services shall be priced using the rates provided for the main scope. Additional information: This procurement will be managed electronically via the Crown Commercial Service's e-Sourcing Suite. To participate in this procurement, participants must first be registered on the e-Sourcing Suite. If Bidders have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link 'Register for CCS eSourcing'. Please note that, to register, Bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at http://ccs.cabinetoffice.gov.uk/i-am-supplier/respond-tender Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing: ExpressionOfInterest@ccs.gsi.gov.uk. Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered supplier; the name and contact details for the registered individual sending the email. Crown Commercial Service (CCS) will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service (CCS) Helpdesk : Freephone: 0345 010 3503 email: supplier@ccs.gsi.gov.uk Training support to respond to a requirement is available to bidders at http://www.uksbs.co.uk/services/procure/Pages/supplier.aspx

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3b407319-adca-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/50edd1f6-0a08-4e0f-9fba-d0502a5dc13c
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48400000 - Business transaction and personal business software package

48451000 - Enterprise resource planning software package

72212000 - Programming services of application software

72246000 - Systems consultancy services

72253000 - Helpdesk and support services

72254000 - Software testing

Notice Value(s)

Tender Value
£23,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Nov 20169 years ago
Submission Deadline
7 Nov 2016Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
17 Feb 2017 - 17 Feb 2020 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK SHARED BUSINESS SERVICES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN2 1FF
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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