Tender

Mechanical Plant Servicing, Maintenance, Repair & Associated Works & Services - Term Service Contract

PORTSMOUTH CITY COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

19 Jul 2017 at 16:00

Tender Notice
Tender

21 Jun 2017 at 12:07

Tender Notice
Summary of the contracting process

The Portsmouth City Council is currently conducting a tendering process for the "Mechanical Plant Servicing, Maintenance, Repair & Associated Works & Services - Term Service Contract," targeting the repair and maintenance services industry. This contract has a planned award date of 28th November 2017, with services set to commence on 2nd April 2018. The procurement process is at the "Tender" stage, with a deadline for submitting expressions of interest by 21st July 2017 at 14:00. The estimated value of the contract is approximately £400,000 to £500,000 per annum, and it will be executed based on an open book cost-reimbursable approach under the NEC3 Term Service Contract standards, allowing for a maximum total term of 10 years.

This opportunity presents substantial growth prospects for businesses involved in mechanical and electrical equipment servicing, particularly those that can offer innovative and responsive solutions. Contractors with a solid experience in managing facilities across various sectors—such as education, commercial, recreational, and residential—would be well-equipped to compete for this contract. The inclusion of variant bids allows organisations that can demonstrate significant operational improvements to propose extended base terms, potentially enhancing their competitive edge in the bidding process.

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Notice Information

Notice Title

Mechanical Plant Servicing, Maintenance, Repair & Associated Works & Services - Term Service Contract

Notice Description

Portsmouth City Council - 'the Council' - is inviting expressions of interest for the delivery of responsive repairs, routine servicing and planned preventative maintenance of mechanical and electrical equipment across the Council's portfolio of approx. 380 education, commercial, recreational, cultural, community and larger multiple dwelling residential buildings. The target award date for the contract is 28th November 2017 with service commencement following on 2nd April 2018. The contract will run for an initial base term of 5 years extendable in increments to be agreed to a maximum total term of 10 years. Variant bids may be submitted which require a longer base term where significant financial and operational improvements can be demonstrated. The estimated value of the contract - exclusive of additional works & services and additional potential contracting authority demand referred to within the SSQ documentation - is approximately PS400k - 500k per annum. The contract will be let on an open book cost reimbursable basis utilising the NEC3 Term Service Contract - Option E and is to be delivered and managed in line with Systems Thinking principles. The Council is looking for a contractor who can provide a comprehensive, responsive service, who is innovative in their approach and can adopt a partnering approach as set out in the NEC form of contract. The closing date for receipt of your expression of interest is given against the heading entitled - Date documents can be requested until. The target award date for the contract is 28th November 2017 with service commencement following on 2nd April 2018. Interested contractors are required to complete and return a Supplier Status Questionnaire (SSQ) and associated documentation by 21st July 2017 14:00. A bidders information session is scheduled for 28th June 2017 11:00 - 13:30 at which key officers will present an overview of the service requirements and bidding process and be on hand to answer any questions. Interested Suppliers are requested to confirm the names and positions of delegates that they wish to send via InTend correspondence by Tuesday 27th June 3pm. A maximum of 2 delegates per organisation is permitted. The full procurement timetable for letting the contract is as follows: Bidder information session - 28.06.17 11:00 - 13:30 SSQ submission deadline - 21.07.17 14:00 Results of evaluation of SSQs issued - 14.08.17 Invitation to tender issued - 04.09.17 Bidders briefing - 12.09.17 Tender return deadline - 27.10.17 14:00 Clarifications and interviews/site visits (if required) W/C - 13.11.17 Notification of preferred bidder - 04.12.17 Standstill period start - 05.12.17 Standstill period end - 14.12.17 Contract award - 15.12.17 Contract Commencement - 02.04.18 Additional information: Portsmouth City Council is currently in the process of seeking expressions of interest for the following project - Mechanical Plant Servicing, Maintenance, Repair & Associated Works & Services - Term Service Contract. The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend, https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current Once on the page you can either scroll down or use the search function to find the relevant project. Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3c31ae9e-e3c8-410a-8f15-6cd549d0fd47
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/39244fd6-556c-4b6f-bcf4-5a1f0c05a308
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50712000 - Repair and maintenance services of mechanical building installations

Notice Value(s)

Tender Value
£5,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Jul 20178 years ago
Submission Deadline
4 Aug 2017Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2018 - 1 Apr 2023 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PORTSMOUTH CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HAMPSHIRE
Postcode
PO1 2BJ
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
TLJ South East (England)
Local Authority
Portsmouth
Electoral Ward
Charles Dickens
Westminster Constituency
Portsmouth South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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