Award

Multi-Functional Devices (MFDs), Print Management Software & Services Solution

O F W A T

This public procurement record has 1 release in its history.

Award

17 Jan 2024 at 18:14

Award Notice
Summary of the contracting process

The contract awarded by O F W A T on 20th July 2023 is for a multi-functional devices (MFDs), print management software, and services solution. The contract value is £100,937. The procurement method used was selective, with a call-off from a framework agreement. The contract period is from 24th October 2023 to 23rd October 2026. The main procurement category is services. The tender was published on 17th January 2024 with a tender end date of 13th June 2023. The primary objective is to acquire reliable and cost-effective MFDs solution to serve the office needs of the Birmingham and London offices of O F W A T.

This contract opportunity can benefit businesses in the photocopying services and photocopiers industry category, with a focus on large-scale suppliers such as Konica Minolta Business Solutions (UK) Ltd. Small and medium enterprises (SMEs) with expertise in providing MFDs, print management software, and related services may also find this opportunity suitable. Businesses looking to expand their footprint in providing office document solutions should explore this tender as it offers a significant contract period and opportunity for growth.

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Notice Information

Notice Title

Multi-Functional Devices (MFDs), Print Management Software & Services Solution

Notice Description

Apply using Crown Commercial Service (CCS) - Multifunctional Devices (MFDs), Print and Digital Workflow Software Services and Managed Print Service Provision (RM6174) Framework, specifically Lot 2: Multifunctional Print Devices (MFDs) Print Management, Digital Workflow Software. The current lease for the provision of multifunctional devices (MFDs) ends on 23 October 2023 and includes a fleet of 8 colour enabled devices with speeds up to 65 ppm (colour). The lease also includes the provision of associated software to assist the management and effective use of the fleet. This software supports the following functions: * Full remote management of the devices over Ofwat's ICT network * Secure pull print for all users * Scanning to email/network/OneDrive * Transaction accounting software In support of the above functions, Ofwat utilises a corporate access control card (ID card) which is issued to all staff. The card is a Net 2 proximity ISO card, samples of which will be made available to ensure compatibility with devices. Ofwat is seeking a reliable and cost-effective solution that will be able to support and continue to expand the technical capabilities of the document reproduction requirements of its staff. The new Lease Agreement Period will commence on 24 October 2023 for a period of three (3) years, with the option of up to 2 further 12-month periods as required. The overall objectives of the project are: Requirement of highly reliable and cost effective MFDs solution to meet the office needs. The requirement includes the supply of new digital networked devices and related services to Ofwat's Birmingham and London offices including installation, commissioning, documentation, training, support and maintenance. To achieve network usage, the provision of supporting software products is also required. The solution is for standard office MFDs.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3da4ccdb-89c7-4210-9a4b-4a993185245b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c4d32489-e845-4485-b686-5b57d4482e30
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

30121100 - Photocopiers

79521000 - Photocopying services

Notice Value(s)

Tender Value
£100,937 £100K-£500K
Lots Value
Not specified
Awards Value
£100,937 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
17 Jan 20242 years ago
Submission Deadline
13 Jun 2023Expired
Future Notice Date
Not specified
Award Date
19 Jul 20232 years ago
Contract Period
23 Oct 2023 - 23 Oct 2026 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
O F W A T
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B5 4UA
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England), TLI London
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

KONICA MINOLTA BUSINESS SOLUTIONS (UK

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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