Tender

Provision of Conference Facilities and Hotel Accommodation Services on Long Term Agreement (LTA) Basis in Jordan, Amman & Dead Sea for 5 Stars Hotels

THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED

This public procurement record has 2 releases in its history.

TenderAmendment

28 Aug 2024 at 15:00

Tender Notice
Tender

27 Aug 2024 at 14:47

Tender Notice
Summary of the contracting process

The Westminster Foundation for Democracy Limited (WFD), headquartered in London, is seeking vendors for the provision of conference facilities and hotel accommodation services on a Long-Term Agreement (LTA) basis in Amman and the Dead Sea, Jordan. This tender, titled "Provision of Conference Facilities and Hotel Accommodation Services on Long Term Agreement (LTA) Basis in Jordan, Amman & Dead Sea for 5 Stars Hotels," is in the tender amendment stage. The procurement falls under the industry category of Exhibition, fair, and congress organisation services, with a competitive quotation method (below threshold) and a limited procurement approach. The tender period ends on 12th September 2024, with the contract period slated to start on 1st October 2024 and end on 30th September 2025. The expected minimum value for this opportunity is 13,662 JOD with an overall value of 15,000 GBP.

This tender presents significant opportunities for businesses specialising in conference organisation and high-end hotel services. It offers a potential for forming a renewable annual contract until November 2026, subject to satisfactory performance evaluation. Suitable for SMEs, the successful vendor(s) will provide various services including conference venues, catering, IT support, audio-visual equipment, and hotel accommodation. This project is an excellent opportunity for businesses with capabilities in managing large-scale events and offering high-quality hospitality services to expand their market presence in Jordan.

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Notice Information

Notice Title

Provision of Conference Facilities and Hotel Accommodation Services on Long Term Agreement (LTA) Basis in Jordan, Amman & Dead Sea for 5 Stars Hotels

Notice Description

WFD office in Jordan regularly organizes conferences, workshops, seminars and meetings ("Events") in respect of its Programme implementation in Jordan. Likewise, hotel accommodation (rooms reservation) may be requested for guests/visitors/staff travelling to Jordan from time to time. To achieve cost efficiency from economies of scale while ensuring outstanding quality of services, WFD Jordan wishes to conclude a Long-Term Agreement(s) (LTA) for a maximum period of one (1) year for the provision of conference facilities, refreshment items and hotel accommodation (rooms reservation) services with a vendor(s) specialized in this area of services. The successful vendor(s) (hereinafter referred to as the "Contractor(s)") shall be contracted for an initial period of one (1) year, and the contract shall be renewable on annual basis until the end of the EU Jordan Programme in November 2026, upon satisfactory evaluation of performance. WFD Jordan will select one or more qualified contractor(s) based on the results of competitive process and may issue contracts with any of these in the framework of the resulting LTA. The LTA(s) shall not guarantee an estimate volume of sales on the part of WFD and is to be understood as a non-exclusive agreement. Physical facilities and amenities e.g. conference facilities, provision of refreshment items, staff, hotel rooms, conference rooms are locally available in locations to which bidder has applied for and offered the financial proposal. Primary Services *Provision of suitable venues for organizing conferences, meetings, seminars. *Provision of pointers, laptops (possibility of using webcams for online guests), printers, photocopy machine, wireless handheld microphone, data show, screen, podium, cable extension, etc. *Provision of meals, coffee-breaks, mineral water during the events, and management of all catering requirements. *Arranging of events space: ensuring requested tables disposition and the provision and installation of information signs. *Provision of equipment necessary for events conduction such as simultaneous interpretation system as well as renting and installing additional electronic and audio-visual equipment. *Provision of onsite IT support with audio/ visual equipment *Provision of workshop consumables (flipchart paper & flipchart stand and set of markers, note pads, pens, etc). *Provision of direction signs. *Provision of hotel accommodation for participants when required. *Provision of transportation for participants when required. *Provision of additional support services such as: printing and copying of information materials, when required. *Provision of high-speed wireless internet access at the venue. *Copying and /or printing of information materials for the participants when needed *Free parking for participants. The minimum value of the opportunity is 13662 JOD. For further details on how to apply, please read through the attached Invitation to Tender document.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3db67425-b9a5-4601-a5a5-6ed3a79ba176
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/aeadb6a0-1902-4ca1-a85a-ba10781b7b16
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Competitive quotation (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79950000 - Exhibition, fair and congress organisation services

Notice Value(s)

Tender Value
£15,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Aug 20241 years ago
Submission Deadline
12 Sep 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Sep 2024 - 30 Sep 2025 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1P 1RT
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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