Tender

Computer Aided Facilities Management Software (CAFM)

CITY OF LONDON CORPORATION

This public procurement record has 1 release in its history.

Tender

27 Nov 2020 at 16:27

Tender Notice
Summary of the contracting process

The City of London Corporation is seeking proposals for a Computer Aided Facilities Management Software (CAFM) under a tender process designated as a selective restricted procedure. The tender, which is currently in the active stage, has a deadline for submissions set for 12:00 noon on 30 December 2020. The contract duration is five years, with the possibility of a five-year extension, and is expected to be valued at between £1,000,000 and £2,600,000, focusing on facilities management software.

This procurement presents significant opportunities for businesses specializing in software development and management services, particularly those offering Software as a Service (SaaS) solutions. Small and medium-sized enterprises (SMEs) are encouraged to participate, as they may find this tender aligns well with their capabilities to deliver innovative software solutions. Companies engaging in facilities management, IT service delivery, or SaaS platform provision would be particularly well-suited to compete for this opportunity.

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Notice Information

Notice Title

Computer Aided Facilities Management Software (CAFM)

Notice Description

The City of London Corporation (the 'City') is looking to tender for the provision of a Computer Aided Facilities Management Software (CAFM) as a Software as a Service (SaaS). The duration of the contract is 5 years, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 5 further years on a year by year basis. The maximum length of the contract is therefore 10 years. The estimated total value range of the contract is stated in the Summary Information section of this notice and the highest value indicated is for the entire contract duration, including all optional extensions, together with all potential future needs as described within 'Schedule 1 - CAFM Specification' document. For further information and guidance on how to participate in this tender exercise, please see the Additional Text / Information section of this notice. Additional information: Please note that this procurement process is being undertaken using the electronic tendering system 'Capital eSourcing' (url: www.capitalesourcing.com). Participants should register as a supplier on the portal using the aforementioned URL/link (if not already), then search for the opportunity titled using the Reference number stated below. The procurement is being run as a two stage process under the restricted procedure and therefore, if your organisation would like to participate in this tender exercise, it can do so by completing and returning the Selection Questionnaire (SQ) which can be found on the City's e-procurement portal at: www.capitalesourcing.com with the Reference number: prj_COL_17833. Organisations must submit their completed Selection Questionnaire (SQ), together with any supporting documents via the system by the return deadline of 12.00 noon on 30.12.2020 in order to participate and registration is free. Selection Questionnaire(s) cannot be uploaded after the return deadline. The City will not be held accountable for any errors made by an organisation in submitting their applicable Selection Questionnaires (SQ). The Contracting Authority reserves the right at any time to vary the timescales in this notice, cease the procurement process and not award the Agreement or to award only part of the opportunity described in this notice. If the Contracting Authority takes up any of these rights then it will not be responsible for, or pay the expenses or losses, which may be incurred by any candidate or tenderer as a result. Economic operators are solely responsible for their costs and expenses incurred in connection with the preparation of their tender submissions and all stages throughout the procurement. Under no circumstances will the Contracting Authority be liable for costs or expense borne by the economic operators. The Contracting Authority will incorporate a minimum 10 calendar days (when using electronic means) standstill period at the point information on the award of the Agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award an Agreement before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 ('Regulations') provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time-limits as defined in the above regulations. Where an Agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Agreement has been entered into the court has the options to award damages and/or to shorten or order the Agreement ineffective.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3eba8f0e-59bd-4418-825b-e4964e0773a6
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ab6637f3-ef55-4f17-a524-82c862a874c7
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48420000 - Facilities management software package and software package suite

Notice Value(s)

Tender Value
£2,600,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Nov 20205 years ago
Submission Deadline
30 Dec 2020Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 May 2021 - 2 May 2026 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CITY OF LONDON CORPORATION
Contact Name
Loredana Sandu, Category Manager, City Procurement
Contact Email
loredana.sandu@cityoflondon.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
EC2P 2EJ
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI43 Haringey and Islington
Delivery Location
TLI London
Local Authority
Islington
Electoral Ward
Clerkenwell
Westminster Constituency
Islington South and Finsbury

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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