Award

HBC - THE PROVISION OF BUILDING AV UPGRADE PROJECT - AWARD

HERTSMERE BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Award

21 Mar 2023 at 13:36

Award Notice
Summary of the contracting process

The Hertsmere Borough Council has awarded a contract for the provision of building audio-visual upgrade project to TET Ltd. The project involves refurbishing the Civic Centre across 4 floors and 2 depots, requiring AV equipment and software for different phases. The contract period is from 1st April 2023 to 31st March 2026, with a possible 2-year extension. The procurement method used was a selective restricted procedure, with the tender period ending on 14th December 2022.

This tender presents an opportunity for businesses experienced in providing AV equipment and software services to engage with Hertsmere Borough Council. Small and medium-sized enterprises (SMEs) are particularly suited for this contract. The contract duration of 3 years, with an extension possibility, offers a stable revenue stream for the selected supplier. Engaging in this tender could enhance business growth for companies in the communications equipment sector looking to collaborate with a public authority.

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Notice Information

Notice Title

HBC - THE PROVISION OF BUILDING AV UPGRADE PROJECT - AWARD

Notice Description

Introduction: Hertsmere Borough Council is undergoing a significant refurbishment project to their Civic Centre in Borehamwood across 4 floors, and Cranbourne and Meadow Depots, involving ~500 employees to enable hybrid working and as a result, will need new Audio-Visual equipment and software across all meeting rooms. The refurbishment is being managed across 9 phases, with AV equipment and software being required for the following phases: 2, 3, 4, 5a, 5b, and 6. The supplier must be able to deliver all services within the scope described below. Scope: The supplier is required to source, deliver, install, and maintain good-quality Audio-Visual equipment and software from 1 February 2023 for 3 years with an additional 2-year extension to 31 January 2028. For the purposes of this tender process, 1 February 2023 should be considered the phase 2 start date. For each phase, the building works will take 6 - 8 weeks to be completed, followed by the delivery and installation of furniture, AV equipment, and software. All dates are subject to change. The AV equipment and software will need to be delivered and installed within 2-3 days of the building works being completed. Structured cabling is in place, so the supplier will need to collaborate with the main contractor regarding suitable output. The supplier must be able to accommodate changes to the timings of the start of the project and each phase. It should be noted that there is no storage capacity onsite, so it's crucial that this is factored into the delivery plan/schedule. Requirement Specification: Our expectation is that the supplier will manage and work with the project team (and main contractor where required) on every aspect of the supply and installation of new AV equipment and software for each phase of the project, at a time specified by the client with 1-week notice if outside the pre-agreed programme. The supplier shall designate a point of contact and provide a clear escalation path. The supplier will have a robust project management approach. The supplier will proactively communicate with us at every stage of the process, anticipate and resolve any issues and provide clear instructions about what is required on the client side to enable smooth delivery of this project, including any interdependencies. We will require each phase to be invoiced after 1) completion of AV equipment/software delivery and installation and 2) confirmation from us that no matters are outstanding for that phase. The annual Service Agreement must cover tier one and tier two support for all hardware and software that has been installed by the supplier (excluding Condeco software). Desired Outcome: We are looking for a supplier to provide the specified AV equipment and software at a competitive price. The supplier should have previous experience in managing complex projects for example where the schedule was in multiple phases and dates wer...

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3f5d6d05-b959-4556-b946-f569a26ec920
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/6b708b25-ecc2-426f-a089-ef5156c9ca39
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

CPV Codes

32570000 - Communications equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Mar 20232 years ago
Submission Deadline
14 Dec 2022Expired
Future Notice Date
Not specified
Award Date
9 Jan 20233 years ago
Contract Period
31 Mar 2023 - 31 Mar 2026 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HERTSMERE BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HERTFORDSHIRE
Postcode
WD6 1WA
Post Town
Watford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH27 South West Hertfordshire
Delivery Location
Not specified
Local Authority
Hertsmere
Electoral Ward
Borehamwood Cowley Hill
Westminster Constituency
Hertsmere

Supplier Information

Number of Suppliers
1
Supplier Name

TET

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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