Planning

DDaT21335 eCatalogue Solution

UK SHARED BUSINESS SERVICES LIMITED

This public procurement record has 1 release in its history.

Planning

08 Sep 2021 at 14:10

Market Engagement Notice
Summary of the contracting process

The UK Shared Business Services Limited is initiating a procurement process for the "DDaT21335 eCatalogue Solution", which is classified under the industry category of Catalogues with additional relevance to Enterprise Resource Planning software packages. Currently in the planning stage, the engagement end date is set for 29th September 2021. This procurement is strategically important as it aims to replace an existing Catalogue Content Management Software solution ahead of its expiration in April 2023. The indicative budget for this solution is £140,000 per annum, which accounts for licensing and standard operational costs.

This tender presents significant opportunities for businesses, especially those specialising in software development, catalogue management systems, and enterprise resource planning solutions. Companies that can offer customisation options, user-friendly interfaces, and compliance with regulations such as the UK GDPR will be particularly well-suited to compete. Given the potential increase in annual spend from £10 million to £15-20 million, this procurement could serve as a lucrative avenue for growth for small to medium-sized enterprises (SMEs) looking to expand their market presence.

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Notice Information

Notice Title

DDaT21335 eCatalogue Solution

Notice Description

Background UK SBS currently uses a Catalogue Content Management Software solution which has been in place for several years. The current Contract is due to expire in April 2023 and we therefore wish to understand what the market can offer in the form of a standard self-service user eCatalogue platform and what features are available with customisation. All information gained from the Pre-Market Engagement sessions will help to ensure we have a fit for purpose specification when we formally approach the market later this year. UK SBS currently runs roughly PS10M per annum through its eMarketplace, however there are internal strategies underway to increase the Catalogue offerings which will increase the per annum spend to around PS15M - PS20M. Main Objectives / Minimum System Requirements The main requirements of any potential solution will be: * To allow our roughly 9,700 users easy searchable access to the agreed and Contracted Supplier Catalogues (The intention of this system is that it will only be available to pre-selected / Contracted Suppliers) * Image, description, unit of measure and categorisations of all catalogue items loaded, including manufacture part codes. * Functionality to all for delivery charges or dry ice charges to be added * Ability to select multiple items from multiple suppliers and checkout in one order, with the final order then being split into individual Supplier Purchase Orders * Ability for order acknowledgements * Varying Supplier membership packages which range from free to chargeable and fully managed. * 'Punch-Out' functionality to Supplier websites (where agreed) * Interfacing with Oracle and other ERP solutions * Ability for e-invoicing * Ability to monitor/report on which agreements catalogue items/suppliers are awarded onto in the system * Ability to report on spend and create custom reports that can be run by the UK SBS teams * Ability to show promotions from Suppliers (where pre-agreed with UK SBS) * Ability to conduct bulk order quote request with set Suppliers * Single and two factor authentications sign-on options * Meet all relevant Cyber Essentials and UK GDPR legislation * Be IS27001 accredited * Meet all current and future accessibility legislation Budget (Indicative) The current indicative budget for any solution is PS140,000.00 per annum (to include all licensing and standard running costs). Overview Please find attached further information regarding the supplier day including how to express your interest and contact details within the PDF "DDaT21335 E-Catalogue Solution" within the attachments section of this PIN notice.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-413a69e2-9f0f-4ca8-9772-1e8ef45adbb7
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/23fb39f2-3000-4981-894a-1fd71905d8a5
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

48 - Software package and information systems

CPV Codes

22461000 - Catalogues

48451000 - Enterprise resource planning software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Sep 20214 years ago
Submission Deadline
Not specified
Future Notice Date
29 Sep 2021Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK SHARED BUSINESS SERVICES LIMITED
Contact Name
Not specified
Contact Email
ddatprocurement@uksbs.co.uk
Contact Phone
Not specified

Buyer Location

Locality
SWINDON
Postcode
SN2 1FL
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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