Tender

Project Monitoring Role

HENLEY TOWN COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

09 Jan 2017 at 09:37

Tender Notice
Tender

05 Jan 2017 at 12:34

Tender Notice
Summary of the contracting process

The Henley Town Council is seeking qualified consultants for a Project Monitoring Role under an open procurement process related to land development for housing and retail. The tender, which is active, was published on 5th January 2017 and is expected to close by 27th January 2017. This project involves comprehensive responsibilities, including advising on compliance and cost evaluations, as well as conducting site inspections, attending meetings, and overseeing the project from pre-contract to practical completion. The expected contract period spans from 6th March 2017 until 21st December 2018, and the total estimated budget for these services is £10,000, classified under architectural, construction, and engineering services within the South East region of the United Kingdom.

This tender presents significant opportunities for businesses, particularly those specialising in consultancy services for project management, construction, and engineering. Companies that can offer expertise as Chartered Building Surveyors or Chartered Quantity Surveyors will be well-positioned to compete. The requirements for site inspections and detailed project oversight also create openings for small and medium enterprises (SMEs) to leverage their agility and expertise, thus facilitating their growth within the public procurement landscape.

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Notice Information

Notice Title

Project Monitoring Role

Notice Description

The Council are entering into an agreement with a Developer for the sale of land for housing and retail development. The agreement will require the Developer to design and construct a new sports clubhouse. The Council wishes to appoint a suitably qualified consultant to provide a Project Monitoring Role and provide general advice and guidance to the Council throughout the process. The services outlined within this scope are to be undertaken by a suitably qualified Chartered Building Surveyor and all cost advice is to be provided by a suitably qualified Chartered Quantity Surveyor. It is anticipated that the key services to be provided will consist of the following: Pre Contract: 1. Review the proposals as provided by the developer and provide advice thereon in relation to compliance with User Requirements, statutory requirements, Sports for England guidance and other published guidance for sports facilities. 2. Attend Design / Project Team meetings during the development of the design to represent the Council (allow to attend 4Nr such meetings). 3. Review build costs from the Developer and advise on value for money and potential value engineering options for consideration by the Council; this is to include consideration as to life cycle costs when considering materials / specifications. Post Contract: 1. Represent the Council at the pre start meeting (assume to be chaired and minuted by the Developer). 2. Review all construction issue drawings and provide comments thereon to the Council. 3. Undertake site inspections throughout the construction phase to monitor the progress, quality and compliance of the works. For the purpose of your proposal assume 9Nr site visits (please provide a fee for each visit as this will be used to value any change to the number of inspections). Following each site visit provide a Site Visit Report. 4. In addition to the site inspections, allow to attend 9Nr monthly progress meetings. It is expected that a Site Visit Report will also be issued following attendance at the progress meetings. 5. Review monthly financial reports to be issued by the Developer and provide comments to the Council. 6. Review any change requests or variations to the agreed design and provide comments to the Council. 7. Undertake defects inspections prior to handover and provide schedules to the Council and Developer, including witnessing of the testing and commissioning of the service installations. 8. Monitor the closing out of any defects and advise the Council when the project is considered to have reached Practical Completion including ensuring that all certification, Operating & Maintenance Manuals / Health & Safety Files are provided. 9. Review the final account to be prepared by the Developer and report thereon to the Council. 10. Undertake inspection(s) prior to expiry of the Defect Rectification Period and provide schedules to the Council and Develop Additional information: Please provide figures for both pre-contract and post-contract stages, together with an hourly rate. A straightforward document in response to the brief, together with prices, should be returned to Henley Town Council at the email address provided. The price quoted is thought to be the lower end of likely returns.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-42254072-84fe-4678-b0ab-eb41c0861515
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/8a44bd1d-7a82-438d-9538-c523c3d76658
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71000000 - Architectural, construction, engineering and inspection services

Notice Value(s)

Tender Value
£10,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Jan 20179 years ago
Submission Deadline
27 Jan 2017Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
6 Mar 2017 - 21 Dec 2018 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HENLEY TOWN COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HENLEY-ON-THAMES
Postcode
RG9 2AQ
Post Town
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
TLJ South East (England)
Local Authority
South Oxfordshire
Electoral Ward
Henley-on-Thames
Westminster Constituency
Henley and Thame

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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