Tender

Hosted Electronic Solution for the Administration of Disclosure and Barring Service

OLDHAM COUNCIL

This public procurement record has 1 release in its history.

Tender

01 Nov 2022 at 10:00

Tender Notice
Summary of the contracting process

The contract for a "Hosted Electronic Solution for the Administration of Disclosure and Barring Service" is being led by Oldham Council in the North West region of the United Kingdom. The contract falls under the industry category of miscellaneous software package and computer systems. The procurement stage is currently at the tendering phase, with a tender period ending on December 1, 2022. The contract period is set to start on February 25, 2023, and end on February 24, 2025.

This tender presents an opportunity for businesses providing services in law, marketing, consulting, recruitment, printing, and security sectors to participate. The contract value is £2,240,000 GBP and is being procured through an open procedure. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are encouraged to apply. Interested parties should consider the requirements and join a consortium that includes twelve participating authorities within the Greater Manchester area, with possibilities for additional authorities to join later.

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Notice Information

Notice Title

Hosted Electronic Solution for the Administration of Disclosure and Barring Service

Notice Description

GMCA Members are seeking to engage an e-Broker to facilitate the administration of DBS checks electronically via a hosted solution. GMCA members each provide a DBS checking service to all areas within their authorities, including schools and licensing. In some cases, DBS checks for specific areas such as licensing are provided by the services themselves. In addition, the GMCA members operate an Umbrella Body Service for DBS checks for volunteers and other third party organisations/individuals. The number of DBS checks per year across the authorities is circa 29,000 but does not include schools, licensing, volunteers and external clients. Typical DBS processes for organisations within GMCA involve but not limited to the following: * Identity verification for new staff (sometimes this will be done by the recruiting manager at interview). For existing staff and umbrella body checks, identity verification is carried out by the service requesting the check * Route 2 checks, if required, are conducted by external providers * Resolving errors and/or queries on completed application forms * Invoicing, receiving and recording payment (for schools and umbrella body service clients) * Recording full details of each application * Forwarding applications to the DBS * Applications for new starters are tracked on the DBS website * The applicant takes the disclosure to the recruiting manager * Manager/HR initiates rechecks * Full administration of the DBS update Service to enable regular checks on existing employees. * Requirement for support when re registering with Ministry of Justice as a registered body The contract is led by Oldham Council. The following 12 Authorities have fully committed to the solution and their anticipated requirements under the contract are included in the pricing schedule: * Blackpool Council * Blackburn with Darwen Council * Bury Council * Bolton Council * Oldham Council * Rochdale Council * Salford Council * Tameside Council * Trafford Council * Wigan Council * Manchester City Council * Greater Manchester Fire & Rescue Service Please note Cheshire East and Warrington Borough Council could also potentially be joining at a later date and Stockport Council have been included should they wish to use the contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-4267e10b-4e4c-47ee-9c6f-8a17ddaf7dd4
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/17563344-b450-4441-9095-e46ed75c4dd8
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48900000 - Miscellaneous software package and computer systems

79000000 - Business services: law, marketing, consulting, recruitment, printing and security

Notice Value(s)

Tender Value
£2,240,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Nov 20223 years ago
Submission Deadline
1 Dec 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
25 Feb 2023 - 24 Feb 2025 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
OLDHAM COUNCIL
Contact Name
Emily Molden
Contact Email
emily.molden@oldham.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
OLDHAM
Postcode
OL1 1UT
Post Town
Oldham
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD3 Greater Manchester
Small Region (ITL 3)
TLD37 Greater Manchester North East
Delivery Location
TLD North West (England)
Local Authority
Oldham
Electoral Ward
Coldhurst
Westminster Constituency
Oldham West, Chadderton and Royton

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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