Tender

Procurement of a Single Highways Asset Management ICT System

DORSET COUNCIL

This public procurement record has 1 release in its history.

Tender

05 Dec 2024 at 17:29

Tender Notice
Summary of the contracting process

Dorset Council has initiated a tender for the procurement of a Single Highways Asset Management ICT System. This contract aims to integrate and enhance the management of over 2,400 miles of roads and 2,800 miles of countryside rights of way in Dorset, including associated infrastructure such as bridges, drainage, and street lighting. The procurement process is at the 'Tender' stage, with an end date for submissions on 16 January 2025. The contract is expected to start on 1 April 2025 and could last up to 14 years, including potential extension periods. The total value of the contract is estimated at £1.7 million, and it falls under the industry category of 'Software package and information systems' (CPV code 48000000), with related services (CPV code 72260000). The procurement method adopted is an open procedure above the threshold, ensuring a competitive bidding process.

This tender presents substantial opportunities for businesses specialising in ICT systems, especially those experienced in asset management for public infrastructure. Companies that can offer solutions providing data quality, operational efficiency, and adaptability to evolving public sector requirements will find this project particularly attractive. Small and medium-sized enterprises (SMEs) are particularly encouraged to bid, given Dorset Council's emphasis on inclusivity. This contract's scope for potential expansion or reduction based on future needs further provides flexibility and long-term engagement opportunities, making it well-suited for businesses looking to establish or grow their footprint in the public procurement sector.

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Notice Information

Notice Title

Procurement of a Single Highways Asset Management ICT System

Notice Description

Dorset Council manages over 2,400 miles of roads and 2,800 miles of countryside rights of way, as well as being responsible for everything associated with them such as bridges & structures, cycleways, footways, drainage, street lighting, road signs & markings, traffic lights, car parks, trees and verges. Within its services it improves road safety, manages the networks, implements improvements, models future demands, facilitates new developments, supports customers, develops sustainable opportunities, and provides winter maintenance. The aim of this procurement is to introduce a Single Highways Asset Management ICT system, that will support better-quality data, a joined-up approach to service delivery and the early identification of operational efficiencies. Additional information: The awarded supplier/system is expected to adapt to evolving technological and public sector requirements in delivering this outcome e.g. (but not limited to) new requirements stemming from Procurement Policy Notes, National Procurement Policy Statement and best practice along with how the operating model of Dorset Council changes. As part of the requirements, the contract must allow for the expansion of the project scope, budget, or duration if additional resources or efforts are needed to achieve the desired outcomes. This might be due to successful initial phases or increased demand for the project's services. As part of the requirements, the contract must provide the ability to reduce the project scope, budget, or duration if circumstances change, such as reduced funding, lower-than-expected demand, or strategic shifts. This ensures that resources are not wasted and the project remains aligned with current priorities. Once the initial contract period of 5 years (60 months) expires, there will be an option to extend the contract by up to a further 48 months. This is split into 2 x 24 month extension periods. The value advertised for this requirement includes any potential extension periods covering this additional 48 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-42a785e7-17e8-4a5f-934f-1fd4f0ddd2bd
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/042eadda-3128-4076-96fd-765fa0102b02
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72260000 - Software-related services

Notice Value(s)

Tender Value
£1,700,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Dec 20241 years ago
Submission Deadline
16 Jan 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2025 - 31 Oct 2034 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DORSET COUNCIL
Contact Name
Not specified
Contact Email
dp@dorsetcouncil.gov.uk
Contact Phone
+44 1305221250

Buyer Location

Locality
DORCHESTER
Postcode
DT1 1XJ
Post Town
Dorchester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK6 North Somerset, Somerset and Dorset
Small Region (ITL 3)
TLK64 Dorset
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Dorset
Electoral Ward
Dorchester West
Westminster Constituency
West Dorset

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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