Award

Procurement of a Single Highways Asset Management ICT System

DORSET COUNCIL

This public procurement record has 2 releases in its history.

Award

23 Feb 2026 at 17:38

Award Notice
Tender

05 Dec 2024 at 17:29

Tender Notice
Summary of the contracting process

Dorset Council has initiated the procurement process for a Single Highways Asset Management ICT system, focusing on enhancing data quality and service delivery across its extensive network of roads, cycleways, and associated infrastructure in England. The procurement falls under the "Software package and information systems" industry category and adheres to the open procedure method. The contract period commenced on 1st April 2025 and is expected to conclude by 31st October 2034, with provisions for extensions up to 2035. The award stage was completed with the contract valued at £1,257,750 awarded to Symology Ltd, an SME supplier identified to meet Dorset Council's evolving requirements. The notable deadline for proposal submissions was 16th January 2025.

This tender presents a valuable opportunity for software companies specialising in highway management systems to showcase their technical expertise and innovative solutions. It is particularly suited for SMEs capable of delivering adaptable and sustainable ICT systems, aligning with evolving public sector demands. Businesses that can offer scalability and responsiveness to changing conditions will thrive, especially those skilled in integrating software with infrastructure management. Engaging in this procurement process could significantly enhance business growth by allowing firms to contribute to critical public infrastructure management and demonstrating their capabilities in a high-demand ICT service domain.

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Notice Information

Notice Title

Procurement of a Single Highways Asset Management ICT System

Notice Description

Dorset Council manages over 2,400 miles of roads and 2,800 miles of countryside rights of way, as well as being responsible for everything associated with them such as bridges & structures, cycleways, footways, drainage, street lighting, road signs & markings, traffic lights, car parks, trees and verges. Within its services it improves road safety, manages the networks, implements improvements, models future demands, facilitates new developments, supports customers, develops sustainable opportunities, and provides winter maintenance. The aim of this procurement is to introduce a Single Highways Asset Management ICT system, that will support better-quality data, a joined-up approach to service delivery and the early identification of operational efficiencies. Additional information: The awarded supplier/system is expected to adapt to evolving technological and public sector requirements in delivering this outcome e.g. (but not limited to) new requirements stemming from Procurement Policy Notes, National Procurement Policy Statement and best practice along with how the operating model of Dorset Council changes. As part of the requirements, the contract must allow for the expansion of the project scope, budget, or duration if additional resources or efforts are needed to achieve the desired outcomes. This might be due to successful initial phases or increased demand for the project's services. As part of the requirements, the contract must provide the ability to reduce the project scope, budget, or duration if circumstances change, such as reduced funding, lower-than-expected demand, or strategic shifts. This ensures that resources are not wasted and the project remains aligned with current priorities. Once the initial contract period of 5 years (60 months) expires, there will be an option to extend the contract by up to a further 48 months. This is split into 2 x 24 month extension periods. The value advertised for this requirement includes any potential extension periods covering this additional 48 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-42a785e7-17e8-4a5f-934f-1fd4f0ddd2bd
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/85f69498-8212-44d5-8904-0df2774f809e
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72260000 - Software-related services

Notice Value(s)

Tender Value
£1,700,000 £1M-£10M
Lots Value
Not specified
Awards Value
£1,257,750 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
23 Feb 20262 months ago
Submission Deadline
16 Jan 2025Expired
Future Notice Date
Not specified
Award Date
29 Sep 20256 months ago
Contract Period
26 Jan 2026 - 26 Jan 2035 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DORSET COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DORCHESTER
Postcode
DT1 1XJ
Post Town
Dorchester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK6 North Somerset, Somerset and Dorset
Small Region (ITL 3)
TLK64 Dorset
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Dorset
Electoral Ward
Dorchester West
Westminster Constituency
West Dorset

Supplier Information

Number of Suppliers
1
Supplier Name

SYMOLOGY

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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