Award

Eckington School - Tender for Cleaning Services.

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

12 Jul 2017 at 14:08

Award Notice
Tender

21 Dec 2016 at 17:02

Tender Notice
Summary of the contracting process

The Litmus Partnership Ltd is seeking tenders for cleaning services at Eckington School, a comprehensive school located in Sheffield, England, catering to approximately 1,200 pupils. The cleaning contract is set to commence on 1st August 2017 and will last for an initial period of three years, concluding on 31st July 2020, with the possibility of a further three-year extension at the discretion of the governing body. Interested suppliers must submit their Selection Questionnaire by the deadline of 27th January 2017, with a total contract value of £840,000 based on a selective procurement method under a restricted procedure.

This tender presents significant opportunities for businesses specialising in cleaning services, particularly those capable of offering comprehensive solutions to maintain a healthy and safe school environment. Small to medium-sized enterprises (SMEs) with experience in educational facilities or similar environments would be well-positioned to compete for this contract, especially if they can demonstrate adherence to health, safety, and cleaning standards. Companies that can provide a reliable staff management system and flexibility in service delivery will likely have a competitive advantage.

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Notice Information

Notice Title

Eckington School - Tender for Cleaning Services.

Notice Description

The successful tenderer will be required to provide cleaning services at Eckington School. Eckington School is a co-educational mixed community comprehensive school of circa 1 200 pupils which was opened in September 1978. Our expectations are high and are summed up by the 3 words on our school badge: 'Respect, Progress, Succeed'. The School is situated on a 42 acre site, above Eckington, in a delightful rural situation. At the rear of the School is a large expanse of woodland which includes part of the Sitwell Estate and the Moss Valley. The cleaning contract will commence on 1.8.2017 for an initial period of 3 years, concluding on 31.7.2020, with the opportunity to extend for a further period of up to 3 years at the discretion of the governing body. The successful Contractor will invoice the Client for 1/12th of the annual cost on a monthly basis, also guaranteeing both the number of input hours to the contract and the quality of cleaning provision. Whilst the monthly charge will represent 1/12th of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the School. The Client requires that the tendered amount of hours are worked at all times and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave. The successful contractor shall be required to provide an auditable staff sign in and out system. Any variations to the contract that are requested by the client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. Please note that the School requirement shall be for 190 academic days, 3 inset days and 10 days periodic cleaning per annum. The Contractor shall provide a comprehensive cleaning service to the school site so as to promote a clean, healthy and safe environment which presents a positive image to all users and visitors. The school site must at all times meet health, safety and environmental standards appropriate to the site and its use and the successful Contractor must comply with the Client's health, safety and environmental policies and procedures. The Services must be provided so as not to interrupt the routine of the Site. The general standard of cleaning shall be in accordance with the BICSc Cleaning Standards, with BICSc training given to all cleaning operatives employed within this contract. (Further information available in the procurement documentation.) Additional information: Interest in the process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/eckington_school__cleaning_services The closing date for receipt of the Selection Questionnaire is 27.1.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-43a12ba7-db7c-4be0-9df4-3d729310ceba
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5731ade0-8a03-486f-94bb-57a047582bb3
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£840,000 £500K-£1M
Lots Value
Not specified
Awards Value
£809,386 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
12 Jul 20178 years ago
Submission Deadline
27 Jan 2017Expired
Future Notice Date
Not specified
Award Date
16 May 20178 years ago
Contract Period
31 Jul 2017 - 31 Jul 2023 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S21 4GN
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF12 East Derbyshire
Delivery Location
Not specified
Local Authority
North East Derbyshire
Electoral Ward
Eckington North
Westminster Constituency
North East Derbyshire

Supplier Information

Number of Suppliers
1
Supplier Name

NORSE COMMERCIAL SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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