Tender

Didcot Town Council Cleaning Contract

DIDCOT TOWN COUNCIL

This public procurement record has 1 release in its history.

Tender

23 Dec 2022 at 11:11

Tender Notice
Summary of the contracting process

The Didcot Town Council is seeking quotes for cleaning services for its offices and civic hall in Britwell Road, Didcot, Oxon. The tender titled "Didcot Town Council Cleaning Contract" involves hiring 2 cleaners working 15 hours per week each, starting on April 1, 2023, for a three-year contract period. The contract includes specific requirements, such as TUPE provision negotiations and payment terms. The tender deadline is January 23, 2023, and the total contract value is £60,000, open for small and medium-sized enterprises (SMEs) to bid.

This cleaning tender by Didcot Town Council presents a growth opportunity for cleaning service providers looking to secure a long-term contract with a public organisation. Businesses offering cleaning services, particularly those with experience in council facilities management and adherence to strict quality and safety standards, are well-suited to compete. The requirement for guaranteed cover, specified equipment, and compliance with health and safety regulations are key factors that businesses should address in their bids to be competitive in securing this contract.

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Notice Information

Notice Title

Didcot Town Council Cleaning Contract

Notice Description

Didcot Town Council invite you to quote for cleaning services for the Town Council Offices and Didcot Civic Hall, Britwell Road, Didcot, Oxon, OX11 7HN. QUOTATIONS REQUIRED FOR THE FOLLOWING: 1. 2 x Cleaners working 15 hours per week, each. Hours would be Monday - Saturday 5am-7am and 5am-8am on a Sunday. Cover would need to be guaranteed in the event of sickness/absence. Must be able to effectively and efficiently communicate with Council staff and members of the public 2. Three-year contract to commence 1st April 2023 3. The work would include all that is listed in the 'Cleaning Schedule' document attached 4. TUPE provision to be negotiated THINGS TO INCLUDE IN THE SUBMISSION 1. Confirmation that a site visit has already been carried out 2. Details of any/all ECO benefits the company has to offer 3. Equipment the company will provide 4. A list of equipment required 5. A copy of the company's Insurance Certificates (min PS10 million cover) 6. Risk Assessments 7. A copy of your Health and Safety Management systems and whether this is certified by a third party, including the Health and Safety policy 8. The company's Environmental Policy 9. A list of what training employees will carry out for using chemicals and current qualifications/experience of staff that would be on site 10. Key Performance Indicators (audit template etc. The Council would require a copy of the company's audit process and a sample of what the audit would include) - within the first 3 months, you will be required to submit monthly audits and attend a review meeting. After that you will be required to submit quarterly audits and attend quarterly reviews, unless standards are deemed unsatisfactory 11. Two references from previous/current customers 12. Details of any enforcement agency actions 13. Details of any prosecutions or civil claims 14. A copy of your Accident Procedures and your past Accident/Incident history 15. Proposed pay rate of staff 16. Availability to start 17. Proposed charge rate for additional cleaning/services Terms and Conditions 1. Please note that payment will be actioned 30 days from the invoice 2. A reduced payment will be made if services are deemed below satisfaction 3. The Town Council will be closed for the Christmas period - dates to be confirmed (week between Christmas and New Year) 4. The Civic Hall may be closed on some bank holidays - dates of which will be communicated to the successful tender 5. If the awarded company receive three written warnings regarding cleaning standards, the Town Council can give 3 months written notice to terminate the contract at any time regardless of the anniversary date of the contract

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-43ab55ea-6d80-4f62-a80e-6c0a82413477
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/2455f5e1-12b0-4ac8-b966-3fdc5ed66527
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

98 - Other community, social and personal services

CPV Codes

98000000 - Other community, social and personal services

Notice Value(s)

Tender Value
£60,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Dec 20223 years ago
Submission Deadline
23 Jan 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2023 - 31 Mar 2026 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DIDCOT TOWN COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DIDCOT
Postcode
OX11 7HN
Post Town
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
Not specified
Local Authority
South Oxfordshire
Electoral Ward
Didcot West
Westminster Constituency
Didcot and Wantage

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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