Tender

ICT17048 - Supply of a Planning Development Management System, including Section 106 Agreement Monitoring Software with Associated Services

DERBYSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Tender

13 Dec 2018 at 14:42

Tender Notice
Summary of the contracting process

Derbyshire County Council is conducting a procurement process for an ICT contract titled "ICT17048 - Supply of a Planning Development Management System, including Section 106 Agreement Monitoring Software with Associated Services." This process is currently at the tender stage, with submissions due by 28th January 2019. The project involves the development and integration of a comprehensive County Planning Software Solution and associated services, aimed at enhancing the Council's planning functions. The total estimated value of the contract is £270,000, set over a contract term of three years, with potential annual extensions for up to three additional years. The procurement procedure follows an open method and is classified under software package and information systems as per the CPV classification.

This tender presents an excellent opportunity for businesses specialising in software development and information systems, particularly those experienced in planning management solutions, workflow integrations, and system maintenance. Companies that can demonstrate capabilities in providing comprehensive support services, including data migration, training, and ongoing technical assistance, will be well-suited to compete. As the Council seeks to replace existing systems and streamline processes, successful bidders can expect to engage with local authorities and potentially establish lasting partnerships that enhance their market presence in the public sector.

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Notice Information

Notice Title

ICT17048 - Supply of a Planning Development Management System, including Section 106 Agreement Monitoring Software with Associated Services

Notice Description

Derbyshire County Council is seeking to procure a County Planning Software Solution and Associated Services. The Council is looking to replace three existing systems, PACS, the Council's in house PDMS workflow system and INovem consultation package. In addition, the Council is also looking for functionality to allow the secure sharing of documents (currently done through Cryptshare) and monitoring of Section 106 Agreements currently recorded in an Access database to replace the current manual process and provide closer integration with the externally hosted browser based CDP smart system. The project scope includes: * Management of the Council's planning function; * Administer and manage complaints and enforcement enquiries from receipt to completion including enforcement action taken and any associated appeals; * Record and manage Mineral, Waste and County Development sites and associated monitoring records; * Provide full interface between application, complaint, enforcement and site records; * Manage the production of the Minerals & Waste Local Plans including web based consultations; * Monitor Legal Agreements; * Provide and manage workflow associated with strategic consultations; and * Support up to 50 System Users with varying levels of permissions; * Implementation (including project management); * Data migration; * Training; * Licensing; * Standard and bespoke reporting; * Software support and maintenance; * Knowledge, training and skills transfer to allow the Council to use, administer, develop and support the Solution; * Integration to other Council systems, GIS and a planning application submission portal. The Contract term will be 3 years with an option to extend annually for an additional 3 years. This requirement has not been separated into lots for technical reasons including the need for seamless integration and implementation. Additionally, having a single lot will minimise Council resources for on-going support and efficient contract management. This Tender is being advertised in OJEU and a notice was submitted on 13th December 2018.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-44c0e9a3-dcc8-422b-b277-3cdf258f1379
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/368c219e-4b90-4735-aa52-498a492faef4
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£270,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Dec 20187 years ago
Submission Deadline
28 Jan 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Jun 2019 - 30 Jun 2025 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DERBYSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MATLOCK
Postcode
DE4 3AG
Post Town
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF13 South and West Derbyshire
Delivery Location
Not specified
Local Authority
Derbyshire Dales
Electoral Ward
Matlock West
Westminster Constituency
Derbyshire Dales

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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