Award

Tree Maintenance Work

POYNTON TOWN COUNCIL

This public procurement record has 2 releases in its history.

Award

28 Apr 2025 at 13:16

Award Notice
Tender

18 Dec 2024 at 12:29

Tender Notice
Summary of the contracting process

The Poynton Town Council has initiated a public procurement process for a Tree Maintenance Work contract, categorised under "Tree-maintenance services" with the CPV code 77211500. This opportunity focuses on planned and reactive tree management and other arboriculture services across various sites, including Coppice Road Allotments, Brecon Play Area, Civic Hall, Hockley Park, and Lady's Incline. The procurement stage moved to the award phase on 17 February 2025, where the contract was awarded to Swift Tree Services for a value of £15,000. The contract period is set from 1 April 2025 to 31 March 2028, following the completion of the tender process in which quotations were due by 31 January 2025. This open procurement, valued between £10,000 and £15,000, uses an open procedure above the threshold.

This procurement presents significant growth opportunities for SME businesses specialising in tree maintenance services, especially those with the ability to handle both planned and emergency work. Businesses with relevant experience and credentials, including the ability to obtain licences for tree works from Local Planning Authorities and highways, will find this tender particularly suitable. The contract also requires firms to adhere to British Standards, demonstrate environmental and sustainability credentials, and maintain appropriate risk management practices. Companies securing a place on the Poynton Town Council's Approved Contractors List will gain the potential to access a three-year programme of ongoing and ad-hoc tree management services, enhancing their market presence and expanding service offerings within the specified locales.

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Notice Information

Notice Title

Tree Maintenance Work

Notice Description

1. Poynton Town Council (PTC) is offering opportunities for tree management work: planned and reactive maintenance and other arboriculture services. Suitably qualified and experienced companies are required to provide a comprehensive range of arboriculture work within PTC sites, working to improve health and safety of trees and increase environmental benefits. By providing your indicative service costs and details, and successfully obtaining PTC Approved Contractor status, you will be eligible for potential arboriculture contract opportunities including: * A three year programme of planned and identified tree management works arising from PTC risk assessments * Other planned and reactive, including emergency, tree management works 2. Specification Location of tree sites - Coppice Road Allotments, Brecon Play Area, Civic Hall, Hockley Park, Lady's Incline and Prince's Incline Please provide: * Details of services, personnel and resources * Indicative costs, including hourly rates, call out charges or other additional charges for planned and emergency work * If installation of Town Christmas Tree (not lights) is possible * Response times and other benefits of your service offer * Your experience of planned and reactive tree management works, applying for Tree Works to the Local Planning Authority (including TPOs) and for Highways licences permitting works on roads and pavements * Complete Approved Contractor Appraisal Questionnaire form specifying * Environmental and sustainability credentials. * Relevant insurances and licences * Qualifications and memberships of professional organisations * British Standards to which you work * Risk management including: working at heights, use of power tools, and disposal of waste (Risk Assessment Method Statement will need to be provided ) 3. This opportunity is from 1 April 2025 for three years. 4. This work is limited to trees on PTC land. 5. Any conditions should be stated including * Insurance requirements on PTC * Requirements for PTC to provide additional data 6. Variations and termination How would you deal with requests for variations e.g. changes such as increases/decreases in the number of trees, adverse weather, serious tree disease. Include known costs and notice periods. Please state how would you deal with any changes in your service. Include costs and notice periods. Variations for price reviews should be explicitly stated. *Please note that any price increase above inflation (consumer prices index) may lead to a review and termination of approved contractor status. All contractors will be assessed for PTC's Approved Contractors List prior to commencement. The specifications, questionnaire and evaluation form are available on the Town Council website https://bit.ly/4fmQ6Cl. For more information and to apply, email the Clerk haf.barlow@poyntontowncouncil.gov.uk The deadline for quotations is 31.1.2025. The decisions will be notified to successful applicants by Friday 14.2.2025

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-4519af10-f08a-4e4b-aab3-6c2047a12d01
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/60e65fe4-efe2-438a-b72f-62de01fa3b60
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77211500 - Tree-maintenance services

Notice Value(s)

Tender Value
£15,000 Under £100K
Lots Value
Not specified
Awards Value
£15,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
28 Apr 202510 months ago
Submission Deadline
31 Jan 2025Expired
Future Notice Date
Not specified
Award Date
17 Feb 20251 years ago
Contract Period
31 Mar 2025 - 31 Mar 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
POYNTON TOWN COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
POYNTON
Postcode
SK12 1RB
Post Town
Stockport
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD6 Cheshire
Small Region (ITL 3)
TLD62 Cheshire East
Delivery Location
Not specified
Local Authority
Cheshire East
Electoral Ward
Poynton East and Pott Shrigley
Westminster Constituency
Macclesfield

Supplier Information

Number of Suppliers
1
Supplier Name

SWIFT TREE SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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