Planning

Highways and Transport IT Solution - Soft Market Test

THE ROYAL BOROUGH OF KINGSTON UPON THAMES

This public procurement record has 2 releases in its history.

Planning

13 Mar 2018 at 11:20

Market Engagement Notice
Planning

12 Mar 2018 at 16:15

Market Engagement Notice
Summary of the contracting process

The Royal Borough of Kingston upon Thames is currently engaged in a planning stage for the procurement process titled "Highways and Transport IT Solution - Soft Market Test." This initiative focuses on finding a unified IT solution to improve service delivery across the boroughs of Kingston and Sutton, which currently rely on multiple IT systems. Key milestones include the engagement end date set for 13th June 2018. This soft market testing aims to gather insights from potential providers on how to best fulfil service requirements, with businesses invited to respond to a questionnaire by 28th March 2018. The relevant industry category for this procurement falls under the CPV classification for industry-specific software packages.

This tender presents a significant opportunity for software development and IT service firms, particularly those experienced in mobile solutions and real-time data management. Companies that specialise in software supply and development services would be well-suited to engage in this process, as the Council seeks to enhance efficiency and reduce reliance on paper systems. Engaging in this early market testing phase allows businesses to provide input on the requirements and delivery models, positioning them favourably for future formal procurement opportunities.

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Notice Information

Notice Title

Highways and Transport IT Solution - Soft Market Test

Notice Description

Kingston and Sutton operate a shared environment service and deliver the same services across two boroughs. The currently use 4 different IT solutions to deliver their services and would like to test the market to see if there is a 'one IT solution' that will meet all services requirements. The areas that are being focussed on are; Reactive Maintenance - assets, inspections, licensing, works orders and contractor engagement Streetworks Teams - managing all the ETON permits. Street Lighting - assets and works orders. Programme Management - managing large ongoing projects. Works orders - invoicing and re-chargeable repairs. Interactive Mapping - data layers and asset tagging. User Interactions - payments and automated report functionality. There is a big emphasis on mobile working and being able to capture and report information in real time, ie for permits and licensing and seeing what is active and historical information. Currently, teams work with a lot of paper and have to double capture information and a reduction in this is the aim. A full requirements specification is being written and will be released in the Tender process. The Council would like to understand from key providers how these requirements might best be met and is therefore carrying out a soft market testing exercise to engage in early informal dialogue prior to any formal procurement taking place. Organisations that are interested in participating in this exercise are asked to complete this questionnaire to no later than 28th March 2017, via the following link: https://docs.google.com/forms/d/1b3o6DaG3J6WtXqJxbwPC-21qSf_uoyP6HWjIwQESDbc/edit?ts=5aa663fc You may need to copy and paste this into the address bar of your internet browser. All information provided in the questionnaire responses and the subsequent discussions will be strictly confidential and will assist the Council in shaping and scoping requirements and provide insight into the most suitable delivery model for this programme. The Council does not have a firm intention to award contract(s) at this stage. Where possible please answer all questions in the 'google form', please submit it electronically, if you are unable to do this please send as an attachment to a message on the portal. FREEDOM OF INFORMATION ACT 2000 Any information supplied in this questionnaire may be made available on demand in accordance with the Freedom of Information Act 2000. Providers should state if any of the information supplied by them is confidential or commercially sensitive or should not be disclosed in response to a request for information under the Act. Providers should state why they consider the information to be confidential or commercially sensitive. This will not guarantee that the information will not be disclosed but will be examined in the light of the exemptions provided in the Act.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-45203775-6513-4575-b16f-768db3eddae8
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/764662dc-5cdc-4b44-a68d-272097b183b4
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48100000 - Industry specific software package

48218000 - License management software package

72262000 - Software development services

72268000 - Software supply services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Mar 20187 years ago
Submission Deadline
Not specified
Future Notice Date
13 Jun 2018Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE ROYAL BOROUGH OF KINGSTON UPON THAMES
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KINGSTON
Postcode
KT1 1EU
Post Town
Kingston upon Thames
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI63 Merton, Kingston upon Thames and Sutton
Delivery Location
TLI London
Local Authority
Kingston upon Thames
Electoral Ward
Kingston Town
Westminster Constituency
Kingston and Surbiton

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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