Tender

St Neots Christmas Lights Decorations

ST NEOTS TOWN COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

15 Apr 2025 at 13:42

Tender Notice
Tender

11 Apr 2025 at 15:08

Tender Notice
Summary of the contracting process

St Neots Town Council is inviting tenders for the design, supply, installation, removal, storage, and annual maintenance and testing of high-quality Christmas lights. This contract will cover the festive light displays for the 2025, 2026, and 2027 Christmas seasons, starting in November 2025. The procurement process is currently at the tender stage, and interested providers must submit their proposals by email with the subject line "Christmas Lights Tender" before the deadline of noon on 23rd May 2025. The location for delivery is the East of England, United Kingdom, within the industry category of lighting equipment and electric lamps. The tender was published on 11th April 2025, and the contract period will begin on 1st August 2025, ending on 8th January 2028.

This tender presents an exciting opportunity for businesses specialising in festive decorations and lighting to grow by securing a three-year contract with St Neots Town Council. SMEs are particularly encouraged to apply, and the procurement method is an open procedure. Successful tenderers will own and maintain the Christmas lights, providing a visible showcase of their work to the community. The tender process emphasises the importance of health and safety, reliability, and adherence to design briefs and timelines, making it suitable for businesses that can deliver high-quality, safe, and dependable lighting solutions. Tenderers should ensure their proposals account for inflation across the contract period to avoid cost increases that are not borne by the council.

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Notice Information

Notice Title

St Neots Christmas Lights Decorations

Notice Description

TENDER BACKGROUND St Neots Town Council oversees the Christmas light display in the Market Square and High Street and is inviting tenders for the design, supply, installation, removal, storage, and annual maintenance and testing of high-quality Christmas lights. This contract will cover the festive light displays for the 2025, 2026, and 2027 Christmas seasons, starting in November 2025. The Council is committed to delivering a high-quality Christmas lights display for its residents. The aim is to create a festive display that impresses the community and celebrates the season. The primary objectives are the following: * Deliver a safe and reliable lighting display that aligns with the design brief and specified locations. * Comply with the established timelines. * Prioritise health and safety in all circumstances HOW TO SUBMIT A BID Submission Requirements Interested providers must submit all parts of the Application Form and complete all sections from pages 10 onwards. Bidders must meet all the Minimum Requirements Design Brief or agree to meet them prior to the contract start date to be eligible for appointment. Submission Format All bidders are required to submit a completed application form by email to jacqueline.coleman@stneots-tc.gov.uk The email should have the subject line as "Christmas Lights Tender" written on it. Bidders must submit their final tender before the submission deadline of noon on 23rd May 2025. TENDER EVALUATION & SELECTION Procurement Assessment Panel The procurement assessment panel will consist of St Neots Town Council Officers and nominated Members. Ownership of Christmas Lights The successful tenderer will own and maintain all the Christmas Lights, rather than the Town Council. Detailed Tender The tender submission should clearly outline how the Tenderer will fulfil the Council's requirements. Three-Year Agreement The prices should reflect a three-year agreement. Any cost increases during this period that are not included in the formal tender will not be the Council's responsibility. Tenderers should account for any potential inflation when quoting for the three-year contract

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-45855743-92a5-4472-9e89-a571abf8eaf3
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/52aaa045-c964-4051-be45-b200a70f46fa
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

CPV Codes

31500000 - Lighting equipment and electric lamps

Notice Value(s)

Tender Value
£66,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Apr 202510 months ago
Submission Deadline
23 May 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Jul 2025 - 8 Jan 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ST NEOTS TOWN COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ST. NEOTS
Postcode
PE19 2BX
Post Town
Peterborough
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
Not specified
Local Authority
Huntingdonshire
Electoral Ward
St Neots Eynesbury
Westminster Constituency
St Neots and Mid Cambridgeshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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