Tender

UK SBS PS17307 SIL Financial Services

UK SHARED BUSINESS SERVICES LIMITED

This public procurement record has 2 releases in its history.

TenderAmendment

05 Feb 2018 at 16:14

Tender Notice
Tender

12 Jan 2018 at 17:00

Tender Notice
Summary of the contracting process

The tender titled "UK SBS PS17307 SIL Financial Services" is issued by UK Shared Business Services Limited, primarily located in Swindon, England. The procurement process involves the provision of accounting and auditing services for STFC Innovations Ltd (SIL), with a contract value of £65,000. The procurement method adopted is an open procedure, and the tender period concluded on 26 January 2018. The contracted services are expected to commence on 14 February 2018 and will run for two years, with an option to extend for an additional two years. Notably, the minimum qualifications required for participation include ACA/ACCA certification for the personnel providing these services.

This tender presents a valuable opportunity for accountancy firms, particularly those with expertise in preparing annual financial statements, auditing, and submitting corporation tax returns. Businesses with experience in innovation-based start-ups and spin-outs, especially those adept at managing intellectual property and valuing early-stage companies, would find this tender especially relevant. The requirement for ongoing audit activities and business support services ensures that there is potential for long-term engagement and collaborative growth with the contracting authority.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

UK SBS PS17307 SIL Financial Services

Notice Description

The final date and time for the submission of bids is 26/01/2018 at 14:00. Please DO NOT apply directly to the buyer. To contract with a suitably qualified accountancy company, so that they can provide SIL with business support services: primarily preparation and audit of the annual financial statements and preparation and submission of corporation tax returns. Therefore the minimum qualification required by the personnel providing these services would need to hold a minimum qualifications ACA/ACCA. Objectives * Preparation of annual financial statements for STFC Innovations Ltd (SIL) in accordance with statutory requirements (including applicable law and International Financial Reporting Standards). * Annual audit of SIL financial statements and associated transactions in accordance with International Standards on Auditing. Completion of the audit is on a very tight timeline - SIL's year-end is 31 March and final accounts signed off by the auditors are required by May * Provision of a suitable report to the Directors detailing any significant matters arising from the audit together with any significant deficiencies in internal control. * Preparation and submission of SIL annual Corporation tax returns in accordance with statutory requirements and timescales. * General accountancy/business support/taxation advice as required. Requirement. * Pre-audit planning meeting at STFC, Harwell Campus, Didcot, . * Onsite account preparation and audit work at STFC, Harwell Campus, Didcot, liaising with the management accountant supporting BID and SIL. This includes a possible need to visit UK SBS (Shared Business Services) in Swindon where accounting records are held and the Oracle accounting system is hosted. * All activities must be performed or supervised by qualified accountants. * The successful company must have expertise of the following; o Preparing annual financial statements for Limited companies. o Submitting Corporation tax returns. o Innovation based start-ups and spin-out activities, accounting for IP and valuation of early stage companies * Financial statements and audit activities must be completed in accordance with agreed STFC year-end timetable (tbc). * Audit activities and Corporation tax activities must be conducted by different teams. * Dedicated account manager and audit team to maintain continuity and experience. * Keep nominated directors promptly informed of issues arising from the accounts or audit * Attendance at Board meeting in person or by phone to support discussion of approval of account. Contract Management . * Annual Performance review meeting to take place after each audit has been completed and signed off. Timetable * Contract expected to commence in February 2018 to allow time for familiarisation with SIL FY 17/18 accounts and subsequent financial statement preparation/audit in April 2018. * A two year contract proposed for the above services, with an option to extend for a further two years subject . Additional information: UK Shared Business Services eSourcing As part of the strategic alliance between UK Shared Business Services Ltd (UK SBS) and Crown Commercial Service (CCS), UK SBS can use the CCS eSourcing Suite for future procurements. If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link 'Register for CCS eSourcing'. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing expressionofinterest@crowncommercial.gov.uk Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered Bidder; and the name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The Sourcing documents can then be accessed on the eSourcing Suite at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in the Specification documents within Contracts Finder. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk : Telephone: 0345 010 3503 Training documents to support Bidders utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-459e7bf3-afbf-4007-b282-89d771da66b6
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/4cf201f0-753e-45fb-94d7-38a6144297f8
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79211000 - Accounting services

79212000 - Auditing services

Notice Value(s)

Tender Value
£65,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Feb 20188 years ago
Submission Deadline
26 Jan 2018Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
14 Feb 2018 - 13 Feb 2020 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK SHARED BUSINESS SERVICES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN2 1FF
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-459e7bf3-afbf-4007-b282-89d771da66b6-2018-02-05T16:14:30Z",
    "date": "2018-02-05T16:14:30Z",
    "ocid": "ocds-b5fd17-459e7bf3-afbf-4007-b282-89d771da66b6",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "PS17307",
        "title": "UK SBS PS17307 SIL Financial Services",
        "description": "The final date and time for the submission of bids is 26/01/2018 at 14:00. Please DO NOT apply directly to the buyer. To contract with a suitably qualified accountancy company, so that they can provide SIL with business support services: primarily preparation and audit of the annual financial statements and preparation and submission of corporation tax returns. Therefore the minimum qualification required by the personnel providing these services would need to hold a minimum qualifications ACA/ACCA. Objectives * Preparation of annual financial statements for STFC Innovations Ltd (SIL) in accordance with statutory requirements (including applicable law and International Financial Reporting Standards). * Annual audit of SIL financial statements and associated transactions in accordance with International Standards on Auditing. Completion of the audit is on a very tight timeline - SIL's year-end is 31 March and final accounts signed off by the auditors are required by May * Provision of a suitable report to the Directors detailing any significant matters arising from the audit together with any significant deficiencies in internal control. * Preparation and submission of SIL annual Corporation tax returns in accordance with statutory requirements and timescales. * General accountancy/business support/taxation advice as required. Requirement. * Pre-audit planning meeting at STFC, Harwell Campus, Didcot, . * Onsite account preparation and audit work at STFC, Harwell Campus, Didcot, liaising with the management accountant supporting BID and SIL. This includes a possible need to visit UK SBS (Shared Business Services) in Swindon where accounting records are held and the Oracle accounting system is hosted. * All activities must be performed or supervised by qualified accountants. * The successful company must have expertise of the following; o Preparing annual financial statements for Limited companies. o Submitting Corporation tax returns. o Innovation based start-ups and spin-out activities, accounting for IP and valuation of early stage companies * Financial statements and audit activities must be completed in accordance with agreed STFC year-end timetable (tbc). * Audit activities and Corporation tax activities must be conducted by different teams. * Dedicated account manager and audit team to maintain continuity and experience. * Keep nominated directors promptly informed of issues arising from the accounts or audit * Attendance at Board meeting in person or by phone to support discussion of approval of account. Contract Management . * Annual Performance review meeting to take place after each audit has been completed and signed off. Timetable * Contract expected to commence in February 2018 to allow time for familiarisation with SIL FY 17/18 accounts and subsequent financial statement preparation/audit in April 2018. * A two year contract proposed for the above services, with an option to extend for a further two years subject . Additional information: UK Shared Business Services eSourcing As part of the strategic alliance between UK Shared Business Services Ltd (UK SBS) and Crown Commercial Service (CCS), UK SBS can use the CCS eSourcing Suite for future procurements. If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link 'Register for CCS eSourcing'. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing expressionofinterest@crowncommercial.gov.uk Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered Bidder; and the name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The Sourcing documents can then be accessed on the eSourcing Suite at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in the Specification documents within Contracts Finder. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk : Telephone: 0345 010 3503 Training documents to support Bidders utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section.",
        "datePublished": "2018-01-12T17:00:23Z",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "79211000",
            "description": "Accounting services"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "79212000",
                "description": "Auditing services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    },
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 65000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2018-01-26T23:59:59Z"
        },
        "contractPeriod": {
            "startDate": "2018-02-14T00:00:00Z",
            "endDate": "2020-02-13T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": true
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/4cf201f0-753e-45fb-94d7-38a6144297f8",
                "datePublished": "2018-02-05T16:14:30Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "Terms and Conditions",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/fc329020-1cfd-4230-ba59-8bb00037d31e",
                "format": "application/pdf"
            },
            {
                "id": "3",
                "documentType": "tenderNotice",
                "description": "PS17307 Invitation to quote questions",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/336f23b7-5196-4792-be11-fa74276c6675",
                "format": "application/pdf"
            },
            {
                "id": "4",
                "documentType": "tenderNotice",
                "description": "PS17307 Pricing Schedule",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/af346c50-1a16-410a-bbbe-03e66db5b77c",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "5",
                "documentType": "tenderNotice",
                "description": "PS17307 Invitation to Quote",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/53ca8a9a-ba4c-49fb-9104-9ca56c3f8387",
                "format": "application/pdf"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/dXGP288m",
            "name": "UK SHARED BUSINESS SERVICES LIMITED",
            "identifier": {
                "legalName": "UK SHARED BUSINESS SERVICES LIMITED",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/dXGP288m"
            },
            "address": {
                "streetAddress": "UK SBS, Polaris House, North Star Avenue",
                "locality": "Swindon",
                "postalCode": "SN2 1FF",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Chloe Smith",
                "email": "Professionalservices@uksbs.co.uk",
                "telephone": "01793867005"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/dXGP288m",
        "name": "UK SHARED BUSINESS SERVICES LIMITED"
    }
}