Tender

Grass Pitch Improvement Works

HENLEY TOWN COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

18 Apr 2024 at 07:11

Tender Notice
Tender

21 Mar 2024 at 16:25

Tender Notice
Summary of the contracting process

The Henley Town Council has issued a tender for Grass Pitch Improvement Works, involving tasks such as installing a French drain and enhancing maintenance. The procurement method is an open procedure with an end date for the tender period set as 24th April 2024. The contract period is scheduled to start on 3rd June 2024 and end on 31st August 2025. The works fall under the main procurement category of "works" and are aimed at planting and maintenance services of green areas, with a total contract value of £75,000.

This tender by the Henley Town Council presents an opportunity for businesses in the plant maintenance and sports facilities operation sectors. Small and medium-sized enterprises (SMEs) are particularly suited to compete for this contract. The tender process is currently active, with an emphasis on attracting businesses capable of delivering the specified grass pitch improvement works within the set timelines and quality standards set by the Council.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Grass Pitch Improvement Works

Notice Description

1. Level a small triangular area near the Reading Road entrance and install a French drain. 2. Trim back as far as is practically possible hedge and tree lines abutting pitch areas (to be conducted by others ahead of the works). 3. Increase the size of the Youth U15/U16 11v11 pitch immediately adjacent to the hockey pitch to 90 m x 50 m plus 3 m safety margin (no additional works anticipated). 4. Keeping within the existing site boundary (i.e. not going into the triangular powerline plot to the south-east), remove a bund and reinstate a hardcore track to extend the pitch area in the south-east of the site to accommodate two Mini-Soccer U9/U10 7v7 54.90 m x 36.60 m pitches plus 3 m safety margins (running approximately north-south). As an alternative, this area is to accommodate a single U15/U16 11v11 82.3 m x 45.75 m pitch plus 3 m safety margin (running approximately east-west). 5. Enhanced agronomic maintenance. Please see attached documents for full information. Site visits should be arranged via contact with Cath Adams at Henley Town Council. Due to annual leave, these will need to take place before 4 April 2024.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-4685f4f6-f080-4608-a1bf-27125aa12773
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/86a6a357-13ba-4c7a-b303-88a7c5897eb1
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

92 - Recreational, cultural and sporting services

CPV Codes

77310000 - Planting and maintenance services of green areas

77320000 - Sports fields maintenance services

92610000 - Sports facilities operation services

Notice Value(s)

Tender Value
£75,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Apr 20241 years ago
Submission Deadline
24 Apr 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Jun 2024 - 31 Aug 2025 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HENLEY TOWN COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HENLEY-ON-THAMES
Postcode
RG9 2AQ
Post Town
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
Not specified
Local Authority
South Oxfordshire
Electoral Ward
Henley-on-Thames
Westminster Constituency
Henley and Thame

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-4685f4f6-f080-4608-a1bf-27125aa12773-2024-04-18T08:11:28+01:00",
    "date": "2024-04-18T08:11:28+01:00",
    "ocid": "ocds-b5fd17-4685f4f6-f080-4608-a1bf-27125aa12773",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "Grass pitch improvement works",
        "title": "Grass Pitch Improvement Works",
        "description": "1. Level a small triangular area near the Reading Road entrance and install a French drain. 2. Trim back as far as is practically possible hedge and tree lines abutting pitch areas (to be conducted by others ahead of the works). 3. Increase the size of the Youth U15/U16 11v11 pitch immediately adjacent to the hockey pitch to 90 m x 50 m plus 3 m safety margin (no additional works anticipated). 4. Keeping within the existing site boundary (i.e. not going into the triangular powerline plot to the south-east), remove a bund and reinstate a hardcore track to extend the pitch area in the south-east of the site to accommodate two Mini-Soccer U9/U10 7v7 54.90 m x 36.60 m pitches plus 3 m safety margins (running approximately north-south). As an alternative, this area is to accommodate a single U15/U16 11v11 82.3 m x 45.75 m pitch plus 3 m safety margin (running approximately east-west). 5. Enhanced agronomic maintenance. Please see attached documents for full information. Site visits should be arranged via contact with Cath Adams at Henley Town Council. Due to annual leave, these will need to take place before 4 April 2024.",
        "datePublished": "2024-03-21T16:25:49Z",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "77310000",
            "description": "Planting and maintenance services of green areas"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "77320000",
                "description": "Sports fields maintenance services"
            },
            {
                "scheme": "CPV",
                "id": "92610000",
                "description": "Sports facilities operation services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "RG9 4HA"
                    },
                    {
                        "postalCode": "RG9 4HA"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 50000,
            "currency": "GBP"
        },
        "value": {
            "amount": 75000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2024-04-24T17:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2024-06-03T00:00:00+01:00",
            "endDate": "2025-08-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "works",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/86a6a357-13ba-4c7a-b303-88a7c5897eb1",
                "datePublished": "2024-03-21T16:25:49Z",
                "format": "text/html",
                "language": "en",
                "dateModified": "2024-04-18T08:11:28+01:00"
            },
            {
                "id": "2",
                "documentType": "technicalSpecifications",
                "description": "PHASE 1 SPECIFICATION FOR PROPOSED PITCH IMPROVEMENT WORKS AT JUBILEE PARK, 357 READING ROAD, HENLEY-ON-THAMES, RG9 4HA.",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/43b888de-aff5-4035-8563-88fa925a2f38",
                "format": "application/pdf"
            },
            {
                "id": "3",
                "documentType": "technicalSpecifications",
                "description": "Drawing TGMS1315.2-1 Jubilee Park - Pitch Improvement Works - Phase 1",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/f9441bdc-314b-49b6-8911-c3a40c8644ca",
                "format": "application/pdf"
            },
            {
                "id": "4",
                "documentType": "submissionDocuments",
                "description": "Excel Spreadsheet TGMS1315.2 Phase 1 Jubilee Park Work Schedules 19 02 24 REV1 15 03 24",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/cbd1a896-0822-49b2-9dad-860d95bb44a3",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "5",
                "documentType": "feasibilityStudy",
                "description": "TGMS1315.2 Henley Town Council Jubilee Park feasibility report 13 11 23 REV3 23 02 24 [abridged version]",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/f4eb94d0-f156-424d-bf6b-429f973fc6a4",
                "format": "application/pdf"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/A2kH74gD",
            "name": "Henley Town Council",
            "identifier": {
                "legalName": "Henley Town Council",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/A2kH74gD"
            },
            "address": {
                "streetAddress": "Town Hall, Market Place",
                "locality": "HENLEY-ON-THAMES",
                "postalCode": "RG92AQ",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Cath Adams",
                "email": "cath.adams@henleytowncouncil.gov.uk",
                "telephone": "07801 594121"
            },
            "details": {
                "url": "https://www.henleytowncouncil.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/A2kH74gD",
        "name": "Henley Town Council"
    }
}