Tender

TENDER CANCELLED ITT for Maintenance, Repair and Overhaul (MRO) service covering ALL Air Conditioning, Air Handling Units and associated systems installed in New Forest District Council (NFDC) owned buildings

NEW FOREST DISTRICT COUNCIL

This public procurement record has 2 releases in its history.

Tender

23 Jan 2024 at 14:12

Tender Notice
Tender

22 Jan 2024 at 11:52

Tender Notice
Summary of the contracting process

The New Forest District Council has issued a tender for a Maintenance, Repair and Overhaul (MRO) service covering all Air Conditioning, Air Handling Units, and associated systems in its owned buildings. The closing date for submissions is 12:00 NOON, 19 January 2024. This tender falls under the industry categories of Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery. The procurement method being used is an Open procedure (above threshold). The contract period is from 1 April 2024 to 31 March 2027.

This tender presents an opportunity for businesses specialising in Heating, Ventilation and Air-Conditioning installation work, Repair and Maintenance services of central heating, and related areas to compete. Small and Medium-sized Enterprises (SMEs) may find this tender particularly suited to their capabilities. Potential bidders need to ensure compliance with the set deadlines and specifications outlined by the New Forest District Council to be considered for this maintenance contract.

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Notice Information

Notice Title

TENDER CANCELLED ITT for Maintenance, Repair and Overhaul (MRO) service covering ALL Air Conditioning, Air Handling Units and associated systems installed in New Forest District Council (NFDC) owned buildings

Notice Description

TENDER CANCELLED ITT for Maintenance, Repair and Overhaul (MRO) service covering ALL Air Conditioning, Air Handling Units and associated systems installed in New Forest District Council (NFDC) owned buildings Closing Date for Submission of Tenders 12.00 NOON, 19 JANUARY 2024 To be returned electronically via the Council's e-tendering solution "Pro-Contract" hosted on the South East Business Portal (SEBP) The contractor will provide a Maintenance, Repair and Overhaul (MRO) service under the following headings; Preventative Maintenance Programme: A fixed price Preventative Maintenance Programme (PMP) to service and maintain (in accordance with original equipment manufacturers OEM recommendations) the Air Conditioning, Air Handling Units and associated systems across all NFDC owned buildings (Offices, Depots, Leisure Centres and Residential Housing communal blocks) as defined in the site asset register (Appendix B1). Included in the PMP is the requirement for the Contractor to set up and maintain an F-Gas asset register to be updated and shared with the Council following each visit (PMP or Repair Response) as part of the fixed price. Repair Service: A Repair Response Service to attend NFDC sites between PMP planned visits for the purpose of ad-hoc breakdowns or repairs. A schedule of response types are set out in the outcome specification (Appendix B). The labour, overhead and materials costs related to the Repair Service will be defined by an agreed Schedule of Rates (SOR) and pricing menu. The cost of any repair service will be additional to the fixed price PMP service. Overhaul Service: An Overhaul element is included in the contract to allow the Council to instruct the Contractor to quote for overhauls to the ACHU system (e.g. upgrade or refurbishment) as instructed by the Council from time to time (note: this is not included in the PMP cost and will be subject to separate price quote for labour & materials (using the agreed SOR fees and pricing menu provided under the Repair Service) being approved by the Council. The Council does not guarantee overhaul works will be awarded under this contract and reserves the right to seek competitive quotations.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-475a2709-3ceb-4c09-8427-85382e349061
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/aacd6546-1ba4-4ba1-bfdd-5d579b3074df
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

45 - Construction work

50 - Repair and maintenance services

CPV Codes

42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery

45331000 - Heating, ventilation and air-conditioning installation work

50720000 - Repair and maintenance services of central heating

Notice Value(s)

Tender Value
£125,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jan 20242 years ago
Submission Deadline
19 Feb 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2024 - 31 Mar 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NEW FOREST DISTRICT COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LYNDHURST
Postcode
SO43 7PA
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
New Forest
Electoral Ward
Lyndhurst & Minstead
Westminster Constituency
New Forest East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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