Award

NHS Forms, Print, Exemptions, Cards & EHIC (FPECE) Award

N H S BUSINESS SERVICES AUTHORITY

This public procurement record has 4 releases in its history.

Award

10 Jan 2019 at 09:49

Award Notice
Tender

12 Jul 2018 at 10:57

Tender Notice
Planning

23 Jan 2018 at 11:38

Market Engagement Notice
Planning

27 Nov 2017 at 15:29

Market Engagement Notice
Summary of the contracting process

The NHS Business Services Authority has successfully awarded a contract titled "NHS Forms, Print, Exemptions, Cards & EHIC (FPECE)" for the provision of print management and related services. The contract, which pertains to the printing of secure and non-secure NHS forms and the maintenance of an Online Ordering Portal, is classified under bespoke printed matter (CPV code 22458000) and has an estimated value of £65,353,140.35, covering a period from July 1, 2019, to June 30, 2024. The procurement method was an open procedure, selecting Xerox (UK) Limited as the supplier following a complete tender process. The key location for service delivery is within the North East of England.

This tender represents significant opportunities for businesses engaged in printing, logistics, and digital services, particularly those capable of handling secure document production. Small and medium enterprises (SMEs) and voluntary community social enterprises (VCSEs) are encouraged to explore participation, especially those specialising in print management systems and secure information services. The framework also offers potential avenues for growth through the establishment of innovative digital solutions for NHS-related forms, supporting businesses that can enhance service delivery and customer engagement.

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Notice Information

Notice Title

NHS Forms, Print, Exemptions, Cards & EHIC (FPECE) Award

Notice Description

The Contracting Authority has established a framework with the supplier for the provision of print management, production and distribution of Stock Secure and Stock Non Secure NHS forms and print, NHS Exemptions and EHIC, and NHS Pensions Payroll Information. Under the framework agreement the supplier will establish, host and maintain an Online Ordering Portal which will be accessible by the Contracting Authority and various Authorised Users and Ordering Organisations in accordance with the terms of the framework agreement. In certain cases the public can also order products via the Suppliers dedicated Contact Centre/Helpdesk. The supplier will establish, host, maintain and operate a Contact Centre/Helpdesk with a range of catalogues to order secure and non secure forms: The Online Ordering Portal will provide access to catalogues detailing the goods/services which may be purchased including in relation to Secure and/or Non Secure Goods. Products include items such as prescription forms used in England and Wales and national products used across the NHS. These range from dental record cards, specialist neonatal screening cards, pension employer products and multipart patient record and information packs. In addition the supplier will produce and manage a Help with Health Costs (HwHC) products consisting of a number of leaflets, posters and application forms The Supplier will produce and distribute personalised products relating to exemptions such as those set out below. Currently these are card or paper based products but this may change during the Term. By way of example only, the Contracting Authority may update its requirements to incorporate a digital print solution for: - Pre-payment Certificate (PPC), - Maternity Exemption (Matex), - Medical Exemption (Medex), - Tax Credits (TC) In addition to the above, the supplier will personalise, print and dispatch official sensitive NHS Pensions information to scheme members periodically. The Products will range from P60's, payroll information and newsletters annually, some of which are issued monthly and the majority form part of an annual (bulk job) over 3 calendar months of the year. Additional information: The value set out in the Award Notice is based upon the full term including the extension This framework will run for 36 months from Operational Service commencement until 30th June 2022, with an option to extend at this point. The 5 year term excludes the period required for transition & implementation. This value of the Contract is an estimate and may decrease if the option to extend is not exercised and may increase or decrease during the term depending upon a number of variables in relation to the volumes of products ordered.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-47fab0d4-ea16-453b-af06-5e6051932849
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d718d89e-6df8-4326-94e1-fb73bee263a6
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

64 - Postal and telecommunications services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

22458000 - Bespoke printed matter

64216200 - Electronic information services

79000000 - Business services: law, marketing, consulting, recruitment, printing and security

Notice Value(s)

Tender Value
£65,353,140 £10M-£100M
Lots Value
Not specified
Awards Value
£65,353,140 £10M-£100M
Contracts Value
Not specified

Notice Dates

Publication Date
10 Jan 20197 years ago
Submission Deadline
28 Aug 2018Expired
Future Notice Date
8 Nov 2017Expired
Award Date
3 Dec 20187 years ago
Contract Period
30 Jun 2019 - 30 Jun 2024 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
N H S BUSINESS SERVICES AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE-UPON-TYNE
Postcode
NE15 8NY
Post Town
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC North East (England)
Local Authority
Newcastle upon Tyne
Electoral Ward
Lemington
Westminster Constituency
Newcastle upon Tyne Central and West

Supplier Information

Number of Suppliers
1
Supplier Name

XEROX (UK

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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