Planning

Student Management System

LEEDS TRINITY UNIVERSITY

This public procurement record has 1 release in its history.

Planning

14 Oct 2024 at 09:58

Market Engagement Notice
Summary of the contracting process

Leeds Trinity University is currently in the planning stage of procuring a "Student Management System," which falls under the industry category of software package and information systems (CPV code: 48000000). The university is located at Brownberrie Lane, Horsforth, Leeds, LS18 5HD, England. The procurement process aims to replace the university's existing student course management system with a comprehensive solution that handles all facets of an academic student life cycle and related functionalities. Key dates include the engagement end date on 4th November 2024. The procurement method is an early market engagement to gather information from potential suppliers.

This tender presents significant opportunities for businesses specialising in student management systems, particularly those with experience in integrating Microsoft SQL Server and offering extensive academic lifecycle management functionalities. The tender is well-suited for SMEs and VCSEs capable of delivering a system that can cater to various academic and administrative needs, ranging from applicant enquiries to alumni management. Businesses that can offer efficient data migration, robust reporting tools, and secure system access will find this opportunity especially appealing, fostering growth through potential long-term collaboration with the university.

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Notice Information

Notice Title

Student Management System

Notice Description

Leeds Trinity University is assessing options for future provision of its student course management system. Any potential for the current system would need to include the follow functionality: 1. Microsoft SQL Server based system. 2. Ability to administer and process ALL aspects of an academic student life cycle, including but not limited to: - Applicant Enquiries - Application Management and Paperless Processing (Direct, UCAS, DFE) - Applicant Interview Administration - Applicant Clearing - Curriculum Management - Student Disability and Accessibility Management - Student Funding Processing and SLC Integration - Student Course Management - Student Module Management - Student Exam Scheduling - Student Results Management - Student Progression and Award Management - Student Graduation Processing and Management - Alumni Management - Student Communications via SMS, Email, web portal - Module diets, selection, and results processing (manual and automated) - Student scheduling and timetabling down to an individual level 3. General System Functionality: - HESA Processing and Submission - Create and deploy RESTful web service integrations via web services and Publish and subscribe methodology - Data Transform functionality (XSL / XSD / JSON) - Reporting functionality or ability to tie into external reporting products such as SSRS / PowerBI etc. - Ability to run large processes in batch - Ability to initiate and run automated process via automated triggers or data changes - System Access via secure Web Portal or back-office client - Ability to create and tailor online web processes for staff and student to enable processes such Online Programme Registration Module Registration, administration of personal data etc. Experienced suppliers of student management systems are asked to provide the following information by email to l.glasper@leedstrinity.ac.uk, based on an average implementation: - Price per year / licencing costs - Hosting costs if applicable (or ability to host on Prem) - Likely implementation time - Costs / estimates for assisting with migration from existing systems - System functionality offered against the supplied requirements.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-484505c8-f224-470d-922e-6e73a5e056ce
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/8bb06c50-4d6d-4e15-ba74-68ec5772526d
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Oct 20241 years ago
Submission Deadline
Not specified
Future Notice Date
4 Nov 2024Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LEEDS TRINITY UNIVERSITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS18 5HD
Post Town
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
Not specified
Local Authority
Leeds
Electoral Ward
Horsforth
Westminster Constituency
Leeds North West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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