Award

THE EXTRACARE CHARITABLE TRUST - Contracts for Soft Facility Management

RAND ASSOCIATES CONSULTANCY SERVICES LIMITED

This public procurement record has 2 releases in its history.

Award

06 Jan 2022 at 15:25

Award Notice
Tender

29 Jun 2021 at 14:51

Tender Notice
Summary of the contracting process

The procurement process involves the RAND Associates Consultancy Services Limited as the contracting authority, seeking contractors for 'Soft Facility Management' services for THE EXTRACARE CHARITABLE TRUST. This initiative targets facilities given to 3,514 dwellings across 13 retirement villages and three housing schemes located mainly in the West and East Midlands. The procurement is currently in the award stage, having concluded the tender period on 29th July 2021, and with a contract start date of 1st April 2022, projected to last until 31st March 2032. The overall value of the contract is £20,750,761, awarded through a selective procurement method under a restricted procedure due to its monetary threshold.

This opportunity presents significant avenues for business growth, particularly for firms specialising in facilities management services such as grounds maintenance, cleaning, and pest control. Given the emphasis on high-quality service delivery, businesses that can showcase a proven track record in these areas will be well-suited to compete for this contract. Additionally, small and medium enterprises (SMEs) are encouraged to submit tenders, especially as the contracting authority is focused on creating sustainable communities and making a positive impact.

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Notice Information

Notice Title

THE EXTRACARE CHARITABLE TRUST - Contracts for Soft Facility Management

Notice Description

The Contracting Authority requires soft facility management services (grounds maintenance, building and window cleaning and pest control) to the 3,514 dwellings located in its 13 retirement villages and 3 housing schemes predominately in the West and East Midlands with a growing portfolio. The Contracting Authority's mission is to create strong sustainable communities and they are committed to making a positive difference. The quality of these services provided is therefore of paramount importance . The Contracting Authority is therefore seeking to appoint Contractors who can deliver these services to the highest possible standards and can demonstrate a proven track record for these services. Economic Operators will be required to complete a selection questionnaire. This will be used to select those Economic Operators who will be invited to submit a tender. All documentation can be downloaded from https://etenders.rand-associates.co.uk. eTenders@Rand is Rand Associates Consultancy Services Ltd's eProcurement portal (the 'Portal') for downloading/submission of the selection questionnaires and the draft procurement documentation and communicating requests for and responses to clarifications. All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.randassociates.co.uk. After creating an account on eTenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the procurement documentation: EXTRASFM1 All queries and any clarifications must be communicated using the secure email messaging function within the Portal. Should Economic Operators have any queries, or experience difficulties with the registration or download/upload system, they should email eTenders@rand-associates.co.uk Tenders may be submitted for all lots. Maximum number of lots that may be awarded to one tenderer: 2 The contracting authority reserves the right to award contracts combining the following lots or groups of lots: The Three Lots are West, East and South. Contracts may be awarded for combining West and South, or East and South, or three individual Contracts may be awarded.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-48a8ba47-7474-492b-8716-93843b4d3136
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/964f61f7-1f9c-4dfe-9673-b9c8c1c47292
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79993100 - Facilities management services

Notice Value(s)

Tender Value
£6,757,000 £1M-£10M
Lots Value
Not specified
Awards Value
£20,750,761 £10M-£100M
Contracts Value
Not specified

Notice Dates

Publication Date
6 Jan 20224 years ago
Submission Deadline
29 Jul 2021Expired
Future Notice Date
Not specified
Award Date
25 Nov 20214 years ago
Contract Period
31 Mar 2022 - 31 Mar 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
RAND ASSOCIATES CONSULTANCY SERVICES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COVENTRY
Postcode
CV3 2SN
Post Town
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG33 Coventry
Delivery Location
TLF East Midlands (England), TLG West Midlands (England)
Local Authority
Coventry
Electoral Ward
Wyken
Westminster Constituency
Coventry East

Supplier Information

Number of Suppliers
2
Supplier Names

FIDELIS CONTRACT SERVICES

JUST ASK ESTATE SERVICES

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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