Tender

Windlesham Parish Council Festive Lights & Trees

WINDLESHAM PARISH COUNCIL

This public procurement record has 1 release in its history.

Tender

03 Jun 2025 at 08:24

Tender Notice
Summary of the contracting process

Windlesham Parish Council has initiated an open procurement process for the provision of festive lighting and Christmas trees across Bagshot, Lightwater, and Windlesham, in the South East of England. This tender, titled "Windlesham Parish Council Festive Lights & Trees," falls under the industry category of electrical equipment and event services. As part of the tender stage, submissions are being sought from suitable contractors who can supply, install, and manage these installations efficiently. The process is currently active, with the tender end date set for 4th July 2025. Contracts may be valid for up to three years, beginning from 1st November 2025 until 31st January 2028, with the council reserving the right to award for shorter durations.

The procurement represents a significant opportunity for businesses in electrical installations and event management, particularly those with experience in festive lighting and decorations. SMEs and VCSEs are encouraged to participate, as the tender suitability includes these enterprises. Contractors with proven capability in similar projects and who can provide relevant references and appropriate insurance will find this contract particularly beneficial for expanding their service portfolio in public sector projects. Interested suppliers must demonstrate quick response capabilities, with emergency site attendance within two hours, and regular call-outs within 24 hours, adding an attractive challenge for businesses inclined towards rapid service delivery. The annual value of the contract, reaching up to £60,000, also offers substantial financial incentives for growth-oriented enterprises.

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Notice Information

Notice Title

Windlesham Parish Council Festive Lights & Trees

Notice Description

Windlesham Parish Council is seeking contractors to provide Christmas trees and lighting for three distinct locations: Bagshot, Lightwater, and Windlesham. To accommodate local preferences and logistical considerations, this tender is documented by village. Suppliers should be aware that this will be evaluated and awarded as a single tender for supply and installation across all three villages. Contracts will not be awarded separately. The selected contractor must be able to supply, install, and remove all festive lights, as well as supply and install Christmas trees and tree lights. In the event of an emergency, the contractor must be able to attend the site within two hours. For all other call-outs, attendance is required within 24 hours. For further details, please refer to Appendix 1, which provides detailed information on requirements, and Appendix 2, Standard Selection Questionnaire which must be completed and submitted alongside your tender application. Please note that you must answer all questions in parts, 1, 2, and 3. To be considered, interested contractors must demonstrate a proven track record, supported by evidence of previous or current similar projects. Applicants must also provide at least one relevant reference and a copy of valid insurance, including public liability insurance of PS10 million, a risk assessment, and a HERS certificate with their application. Contractors who meet these requirements are invited to complete the attached tender spreadsheet and submit an estimated cost breakdown for 3 consecutive years. Contractors should be aware that the Council reserves the right not to award the contract or to award the contract for either 1, 2, or 3 years. We kindly ask that all tender submissions be provided in hard copy, addressed to the Clerk at the Windlesham Parish Council office. Please ensure submissions are sealed and clearly marked as the invitation to tender. Additional information: SUBMISSION INFORMATION: Tenders are to be submitted in writing in a sealed, marked envelope addressed to the Proper Officer

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-48d88078-8fb3-4f63-8715-3f5a76387a74
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/3d764873-f179-43d7-9059-76ed55d0d593
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

34 - Transport equipment and auxiliary products to transportation

51 - Installation services (except software)

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

31000000 - Electrical machinery, apparatus, equipment and consumables; lighting

34928500 - Street-lighting equipment

51110000 - Installation services of electrical equipment

79952000 - Event services

Notice Value(s)

Tender Value
£60,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Jun 20258 months ago
Submission Deadline
4 Jul 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2025 - 31 Jan 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WINDLESHAM PARISH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LIGHTWATER
Postcode
GU18 5RG
Post Town
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
TLJ South East (England)
Local Authority
Surrey Heath
Electoral Ward
Lightwater
Westminster Constituency
Surrey Heath

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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