Award

SUPPLY OF TIME AND ATTENDANCE ROSTERING/ SYSTEM

WEST MIDLANDS FIRE SERVICE

This public procurement record has 1 release in its history.

Award

18 Nov 2016 at 20:17

Award Notice
Summary of the contracting process

The West Midlands Fire Service has completed a procurement process for the supply of a new time and attendance rostering system, aimed at enhancing flexibility for operational emergency staff and support personnel. The contract, which has an estimated value of £157,902, was awarded to Gartan Technologies and is set to run from 3rd October 2016 to 30th September 2019. This procurement was conducted using a selective negotiated procedure, with the tender period concluding on 15th August 2016. The service primarily operates in the electronic supplies industry and is located in Birmingham, West Midlands, England.

This tender represents a significant opportunity for businesses specialising in electronic systems and software solutions, particularly those with experience in integrating flexible rostering systems for public sector organisations. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) may find this procurement particularly suitable due to their capacity to innovate and respond to the specific needs outlined by the West Midlands Fire Service. Businesses that can offer adaptable systems compatible with existing IT infrastructure will be well-positioned to compete in future procurement processes of similar nature.

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Notice Information

Notice Title

SUPPLY OF TIME AND ATTENDANCE ROSTERING/ SYSTEM

Notice Description

The Authority utilises a time and attendance/ rostering system for operational emergency firefighters and officers, fire control personnel that handle emergency calls from the public, support staff in functions such as ICT, Finance, HR, cooks, cleaners and security staff. A new system is required that would allow more flexibility to the Authority by providing operational emergency employees the capability to allocate their own shifts and perform shift swapping. The system procured will also need to demonstrate that all existing shift patterns and the flextime plus scheme in operation for support staff can be managed and that it can be interfaced with other Fire Service systems such as Oracle HRMS and Oracle Pay. Access would be via desktop PC's, web browsers and mobile devices, and have the flexibility to cope with future alterations to shift patterns. It is hoped that the following outcomes will be achieved through the implementation of a new system: * Increase personal accountability through individual management * Create a flexible workforce through a flexible system * Develop a modern approach to time and attendance/ rostering management utilising instant messaging and real time visible data to aid in local and strategic decision making * Develop a system that is more compatible with a wide range of devices * Create a simplistic approach that increases productivity and reduces time spent on inputs.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-491c2da0-adca-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/12369361-bb92-4dcf-ba8a-ffef5abd054a
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Negotiated procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

CPV Codes

31711000 - Electronic supplies

Notice Value(s)

Tender Value
£157,902 £100K-£500K
Lots Value
Not specified
Awards Value
£157,902 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
18 Nov 20169 years ago
Submission Deadline
15 Aug 2016Expired
Future Notice Date
Not specified
Award Date
7 Sep 20169 years ago
Contract Period
2 Oct 2016 - 30 Sep 2019 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST MIDLANDS FIRE SERVICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B7 4HW
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Nechells
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

GARTAN TECHNOLGIES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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